Illinois Family Planning Program
CSFA Number: 482-00-0924
Agency Name
Department Of Public Health (482)
Agency Contact
Lisa Upshaw-Smith
312-814-8704
Lisa.Upshaw-Smith@illinois.gov
Short Description
The mission of the Title X Family Planning Program is to provide voluntary comprehensive family planning services to low-income individuals of reproductive age including information and means to enable personal choice in determining the number and spacing of their children, if and when pregnancy is desired.

Through this effort, the program seeks to improve the well-being of communities by lowering the incidence of unintended pregnancy, improving maternal and infant health, and reducing the incidence of abortion.

The program aims to reduce the health and social impact of unintended pregnancies and the transmission of sexually transmitted infections. It collaborates with other programs to integrate and expand family planning and reproductive health services.

Family planning programs provide clinical, education, social, and referral services related to family planning to individuals who want such services.

All projects must offer a broad range of acceptable and effective, medically approved, family planning methods and services, basic infertility services, pregnancy diagnosis, pregnancy counseling that includes all options, STD diagnosis and treatment, HIV education and screening for breast, cervical and testicular cancer.

Through this funding opportunity, IDPH is seeking qualified organizations in specific areas of the state to provide comprehensive family planning services.
Subject Area
Healthcare
Program Function
Health
Enabling Legislation
• Illinois Family Planning Services Code (77 Illinois Administrative Code 635)

• Title X Public Law-Family Planning Services and Population Research Act of 1970-Public Law 91-572

• Title X Statue-Title X of the Public Health Service Act, 42 USC 300, et seq.

• Regulations: Sterilization Regulations-Sterilizations of persons in Federally Assisted Family Planning Projects, 42 CFR part 50, subpart B; Title X Regulations-Project Grants for Family Planning Services, 42 CFR part 59, subpart A; HHS Grants Administration Regulations, 45 CFR parts 74 and 92
Objectives and Goals
The family planning program seeks to improve the well-being of communities by lowering the incidence of unintended pregnancy, improving maternal and infant health, and reducing the incidence of abortion.

The program aims to reduce the health and social impact of unintended pregnancies and the transmission of sexually transmitted infections through serving users:

• with income 0 – 250% of FPL
• who were adolescents and counseled and educated on parental involvement, relationship safety and abstinence
• users that are male
• users who receive HIV education and counseling at the time of an extended exam
• all unduplicated users who received preconception education/ counseling
• users less than 25 years old, screened and treated for Chlamydia and gonorrhea
• female clients using a most/moderately effective method of contraception.
Types of Assistance
Non-competitive
Uses and Restrictions
Family planning programs provide clinical, educational, social, and referral services related to family planning to individuals who want such services.

All projects must offer a broad range of acceptable and effective, medically approved, family planning methods and services, basic infertility services, pregnancy diagnosis, pregnancy counseling that includes all options, STD diagnosis and treatment, HIV education and screening for breast, cervical and testicular cancer.
Eligibility Requirements
a) Applicants will be healthcare providers from non-profit, community based health care organizations, hospital based clinics, community health centers, or a family planning specialty agency with experience providing family planning, counseling, education and outreach services.

All projects must offer a broad range of acceptable and effective, medically approved, family planning methods and services, basic infertility services, pregnancy diagnosis, pregnancy counseling that includes all options, STD diagnosis and treatment, HIV education and screening for breast, cervical and testicular cancer.

b) Will provide voluntary comprehensive family planning services to low-income individuals of reproductive age including information and means to enable personal choice in determining the number and spacing of their children, if and when pregnancy is desired.

c) The qualifications of persons employed by delegate agencies shall meet as a minimum the Department's rules concerning "Minimum Qualifications for Public Health Personnel Employed by Full-time Local Health Departments (77 Ill. Adm. Code 600)."

Delegate agencies must have a medical director who is a physician licensed to practice medicine in all its branches with Obstetrics/Gynecology training or experience in the delivery of family planning services. The medical director shall be responsible for and supervise the medical care component of the program and approve written policies under which physicians, nurse practitioners, certified nurse midwives, nutritionists and physician assistants provide family planning services.

Staff shall possess the appropriate licensure to perform their duties. All mid-level clinicians employed in the family planning program must agree to follow the appropriate clinic procedures and/or standing orders and protocols. All Advance Practice Nurses must maintain current licensure; certification and have a signed collaborative agreement by the standards defined by the 225 ILCS 65/, the Illinois Nursing and Advanced Practice Nursing Act.

Other health professionals and para-professionals may be utilized to assist in medical functions as approved by the medical director when a mid-level clinician is on duty and to perform non-medical responsibilities. Copies of licenses must be on file at the agency

Eligible Applicants
Government Organizations; Nonprofit Organizations; Education Organizations;
Application and Award Processing
a. Pre-application Coordination

Applicant must supply Dun and Bradstreet Universal Numbering System (DUNS) Number and be registered in the System for Award Management (SAM).

Each agency is required to:

i) Be registered in SAM before submitting its application. https://governmentcontractregistration.com/sam-registration.asp

(ii) Provide a valid DUNS number in its application

(iii) Maintain an active SAM registration with current information at all times during which it has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency.

The State awarding agency may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time the State awarding agency is ready to make a Federal pass-through or State award, the State awarding agency may determine that the applicant is not qualified to receive a Federal pass-through or State award and use that determination as a basis for making a Federal pass-through or State award to another applicant.


b. Application Procedure

The application format is provided via EGrAMS, which must be completed in its entirety. While some of the sections in this application relate specifically to The Family Planning Program, many sections must be completed for all grant programs. Therefore, it might be helpful for your Agency to prepare standard responses for those sections. Please note that “Instructions” boxes appear on screens throughout the EGrAMS online application, and it is suggested that you click on these for additional guidance and tips for completion.

c. Award Procedure

Upon completion of the submission and review process, each successful grantee will receive a grant agreement to be signed by the entity's authorized official. The grant agreement is not binding on the parties until it has been fully executed by the Illinois Department of Public Health and a fully executed, original copy is provided to the grantee

d. Criteria for Selecting Proposals

As the grant is non-competitive, the application will not be scored, but reviewed for completeness and accuracy. While recommendations of the review panel will be a key factor in the funding decisions, the IDPH maintains final authority over funding decisions and considers the findings of the review panel to be non-binding recommendations. Any internal documentation used in scoring or awarding of grants shall not be considered public information.

The Office of Women’s Health and Family Services reserves the right to request additional information that could assist with its award decision. Applicants are expected to provide the additional information within a reasonable period of time. Failure to provide the information could result in the rejection of the proposal.

If we do not consider the price to be fair and reasonable we will attempt to negotiate an acceptable price to meet our mutual needs. This will be determined by considering the application, including the applicant's qualifications, the applicant's reputation, all prices submitted, other known prices, the project budget and other relevant factors.

Proposals will be reviewed by comparing the application to the requirements cited in the checklist and stated in federal and state laws, regulations and program standards that must be complied with by successful applicants. Failure to demonstrate that the applicant understands and presents a reasonable, logical and practical plan and acceptable protocols for meeting any relevant regulation will be grounds for determining that an applicant is unresponsive.

The following components must be submitted by all applicants:

• Applicant Information
• Applicant Grant History
• Scope of Work
• Grant Budget
• Certifications
• Attachments:
• W-9

If corrections or additions are needed, the applicant will be contacted. Upon submission of all required items, the applicant will receive a grant award.

The below are in separate documents and must accompany the NOFO:

• Progress Report Narrative /Work Plan Progress Report
• Community Education Report
• Provider Directory
• Clinic Schedule
• Services Provided Checklist

e. Renewals

The term of the contracts resulting from this NOFO will be one year, beginning July 1, 2017 and continuing through June 30, 2018
Assistance Consideration
N/A
Post Assistance Requirements
The Grantee shall assure that all services provided by sub-grantees under established sub-grant agreements are provided and documented in a timely manner and in accordance with Department policy. The Grantee shall promptly investigate any sub-grantee not performing in accordance with the sub-grant agreement. The Grantee is responsible for monitoring, investigating, and taking any needed action related to the sub-grantee to protect the integrity of the provision of services under this Agreement. Failure of the Grantee to do so may result in the rejection of claims for payment or in payments being reduced by the total amount of the value of the sub-grantee contract, until any and all requirements of this Agreement are fulfilled.


In connection with the services described, the Department will:
B.4.1. Provide overall oversight for the Program.
B.4.2. Provide funding to Grantee in accordance with the policies described in Article IV of PART ONE.
B.4.3. Monitor the work of grantee organizations to ensure compliance with the terms of the Program and the activities to be performed as described in the grantee organization application and this Agreement.
B.4.4. The department will provide written approval for changes to the agreement requirements.
B.4.5. The department will provide technical assistance and support to the Delegate agencies.
B.4.6. The department staff will conduct reviews of its records of service delivery to participants. The purpose for these reviews shall be to ensure that the Family Planning Services Program provides services in accordance with the Agreement, the approved delegate agency program work plan and budget, and to ensure that performance standards identified by the Department are being met. B.4.7. The department will collect data from the Family Planning Services program via the work plans, budget and reports as the first step in measuring performance indicators

Reports
a. Title X Family Planning Work Plan Progress Report for the periods of July 2018 – December 2018 shall be submitted on March 15, 2018 through Egrams Progress Reporting
b. Title X Family Planning Work Plan Progress Report for the periods of January 2019 – June 2019 shall be submitted on September 15, 2019 through Egrams Progress Reporting
c. Family Planning Annual Report (FPAR): for the period January-June 2018 shall be submitted on July 30, 2018 at DPH.familyplanning@illinois.gov
d. Family Planning Annual Report (FPAR): for the period January-December2018 shall submitted on January 15, 2019 at DPH.familyplanning@illinois.gov
e. Community Education Report for the periods of July-December 2018 shall be submitted January 15, 2019 through Egrams Progress Reporting
f. Community Education Report for the periods of January-June 2018 shall be submitted July 15, 2018 through Egrams Progress Reporting.
g. Client services data as provided through the 6 month Bills Procedure report for the period covering July 1, 2018 through December 31, 2018 shall be submitted to the Department's billing contractor, Ahler’s, no later than 5p.m. CST on February 5, 2019
h. Client services data as provided through the 6 month Bills Procedure report for the period covering for January 1, 2018 through June 30, 2018 shall be submitted to the Department's billing contractor, Ahler’s, no later than 5 p.m. CST on August 5, 2018.
i. Title X Training Attendance Report for the periods of July-December 2018 shall be due January 15, 2019 through Egrams Progess Reporting.
j. Title X Training Attendance Report for the periods January-June 2018 shall be due on July 15, 2018 through Egrams Progess Reporting.
k. Timeliness to Treatment for positive Chlamydia and Gonorrhea cases shall be entered into the Illinois National Electronic Disease Surveillance System (I-NEDSS) timely per occurrence. The I-NEDSS is utilized to enter, investigate and monitor infectious diseases in the state of Illinois to improve the ability of public health agencies to track and respond to emerging infectious disease outbreaks and bioterrorism threats.
l. Submit client services information to the Department's Family Planning data and billing contractor, Ahlers & Associates, utilizing the automated Clinic Visit Record System no later than 5 p.m. CST on the 5th day of each month.
m. Bills Procedure Report shall be submitted to Program Administration by the 15th of each month and shall be certified with the signature of the agency Authorizing Official.
n. Federal Financial Report for the periods of July-September 2018, October-December 2018, January-March 2019 and April-June 2019 will be due 15 days after the end of the quarter
o. Equipment Inventory Report shall be submitted annually for the period of July 2018-June 2019 by July 15, 2019.
p. Information and Education Committee Meeting Minutes shall be submitted annually for the period of July 2018-June 2019 by July 15, 2019.

Audit/Retention of Subcontractor and Sub-grantee Records (30 ILCS 500/20-65) If any of the services to be performed under this Agreement are subcontracted and/or if sub-grants are issued/awarded for the expenditure of Grant Funds provided under this Agreement, the Grantee shall include in all such subcontracts and sub-grants, a provision that the Department, the Attorney General, the Office of Inspector General, the Auditor General of the State of Illinois, or any of their duly authorized representatives, will have full access and the right to examine any and all of sub-grantee’s grantrelated documents, equipment, papers, or records, whether in hard copy or electronic, which support Grantee’s performance of services under this Agreement for a period of three (3) years following the Department’s final approval of all required close-outs (financial and/or programmatic). Further, any such sub-grantor shall be governed by the same requirements as those the Grantee is subject under this Agreement
Regulations, Guidelines, Literature
U.S. Department of Health & Human Services, Office of Population Affairs’ (OPA) federal Title X statute and regulations as described in the Illinois Program Requirements for Title X Funded Family Planning Projects (Version 1.0; April 2015), Providing Quality Family Planning Services (MMWR Recommendations & Reports, Vol.63, No. 4; April 25, 2014), Family Planning Program Priorities, Legislative Mandates, & Key Issues, and relevant policies included in The Title X Program Instruction Series
Funding By Fiscal Year
FY 2018 : $4,770,000
FY 2019 : $4,770,000
Federal Funding
Notice of Funding Opportunities
None
Agency IDGrantee NameStart DateEnd DateAmount
06180049HCook County Health & Hospital System01/01/202006/30/20211,308,000
06180051HErie Family Health Center07/01/201906/30/20211,010,000
06180060HCounty of Lake dba Lake County Health Department and Community Health Center07/01/201906/30/2021800,000
06180070HVNA Health Care, an Illinois not-for-profit corporation07/01/201906/30/2021520,000
06180058HInfant Welfare Society of Chicago07/01/201906/30/2021497,600