Community Youth Services
CSFA Number: 444-80-0846
Agency Name
Department Of Human Services (444)
Agency Identification
DFCS
Agency Contact
Karrie Rueter
217-557-2943
dhs.youthservicesinfo@illinois.gov
Short Description
The purpose of the Community Youth Services (CYS) grant program is to develop and implement strategies, activities, and services that are intended to prevent delinquency and violence among Illinois youth who are 11 to 24 years of age. The CYS program focuses on community engagement, strategic planning, services (coordination, linkage, and/or delivery) and referral.
Subject Area
Human Services
Program Function
Community Development
Enabling Legislation
Not applicable
Objectives and Goals
Goal: Reduce the rates of delinquency and violence among youth ages 11 to 24 in designated service areas.

Objectives:

1. Increase in community engagement for developing and supporting delinquency and violence prevention.
2. Increase in meaningful youth involvement in the development of delinquency and violence prevention.
3. Increase youth connection to existing health, employment and human services.
4. Increase in family communication and supervision of youth.
5. Increase in life skills development that will lead to self-sufficiency and delay and deter engagement in risk behaviors – alcohol tobacco and other drug use, sexual activity, fighting, gang involvement, etc.
6. Increase in preparation to continue onto college and high-demand career fields by youth.
7. Increase educational aspirations by parents.
8. Improve the physical environment including school climate in local schools within the designated service area through advocacy strategies.
Types of Assistance
Project Grants
Uses and Restrictions
The following information defines the major deliverables aimed at reaching the goal of decreasing delinquency and violence.

1. Retain highly qualified (experience and education) staff who will dedicate their time and effort to the CYS program.

2. Develop and work in partnership with at least one Area Project Board committed to developing, managing, providing, and coordinating community service programs. The Area Project Board will support one or more Community Committees. The Area Project Board must meet every two months, at minimum. One Area Project Board must be developed and/or existing group comprised of representatives, traditional and non-traditional partners, who can contribute to the success of the CYS program and represent the designated service area. The Area Project must identify a chairperson and treasurer. A member of the Area Project Board may only represent one sector. At least six sectors must participate on the Area Project Board and no fewer than nine members.
i. Business
ii. Parents of middle school/junior high students, high school students, alternative high school students, and young adults
iii. School representatives (representing middle, high, and alternative schools and institutions of higher education)
iv. Healthcare (e.g., hospitals, health departments, federally-qualified health centers)
v. Human service agencies (i.e., sexual assault prevention providers, mental health treatment, substance abuse treatment providers, youth-serving organizations)
vi. Faith-based organizations
vii. Media
viii. Law enforcement
ix. Local government
x. At least two members from each Community Committee(s)

3. Develop and work with at least one new and/or existing Community Committee. The Community Committee must meet on a quarterly basis, at minimum. The Community Committee must be developed and comprised of representatives, traditional and non-traditional partners, who can contribute to the success of the program and represent the designated service area. The majority of the Community Committee membership must be residents and/or parents of the designated service area and the Committee must be comprised of at least six sectors and parents and residents are two of the required sectors. The majority of members must be parents and/or residents.
a. Business
b. Parents of middle school/junior high students, high school students, and alternative high school students
c. Residents and indigenous leaders in the community
d. Schools (representing middle, high, and alternative schools)
e. Healthcare (e.g., hospitals, health departments, federally-qualified health centers)
f. Human support agencies (e.g. sexual assault prevention providers, mental health treatment, substance abuse providers, youth serving organizations)
g. Faith-based organizations
h. Media
i. Law enforcement
j. Local government

4. The Community Worker in partnership with the Community Committee must conduct a community assessment comprised of the following components, at minimum: (1) review objective data (self-report and social/archival data sources), (2) conduct key informant interviews with community stakeholders, (3) conduct a resource assessment (creating an inventory of existing youth services and identification of the gaps) and (4) conduct an environmental scan of the designated service area (i.e., if there is a park, the condition of the park described in writing or through a photo). Youth must be engaged in the assessment in at least two of the assessment activities (e.g. youth are engaged the environmental scan and take photographs of the conditions of the neighborhood, public parks, empty fields, forest preserves).

The data must be used to identify at least one problem, at least one goal, address all objectives and the strategies and activities that will address the objectives. The Community Committee must develop a community action plan that outlines the problem, goal(s), objectives, and the services and strategies that will be delivered to address delinquency and violence in the designated service area. Additionally, the community action plan will (1) identify gaps and a plan for addressing service gaps found in the designated service area, (2) promote and refer youth and families to existing services to ensure youth and families are aware and use the existing resources in the designated service area, and/or (3) identify services that complement, but not duplicate existing services in the designated service area. The Applicant must also indicate how direct services identified in the plan will be funded (i.e., use of volunteers, fundraising, grant funds).

5. At least one Youth Committee will be developed that includes members of the target population from the designated service area. If one or more age groups are targeted to participate on the committee, the youth must be close in age (no more than four years difference). For example, a 13 year old and 24 year old could not participate on the Committee; however, a 13 year old and 17 year old could serve on the same committee. Youth must reflect the demographics in the community and include a cross-representation of youth (school and/community involvement – high, low or no involvement, academics – good to bad grades, areas of interest, school attendance – high, low or no attendance, various values, beliefs and perspectives, etc.). More than one Youth Committee may be established. The Youth Committee (YC) must support the Community Committee’s goal (s) and objectives and also be engaged in the following activities, at minimum, to ensure all services and activities are relevant for the target population: (1) community action planning -- the assessment, the selection of programs and strategies and the other activities as noted in #3 and #4 under Section A: Community Youth Services Deliverables and Performance Standards, (2) referral activities to ensure agencies listed in the referral guide are youth friendly, and (3) development of a referral guide and implementation of a plan for the distribution of the referral guide.

6. The Community Committee(s) is required to engage the Youth Committee and establish and maintain formal communication with the Youth Committee.

7. In partnership with the Youth Committee, a plan for the development and distribution of one Youth Referral Guide is developed and the referral guide is distributed. The Guide must provide information regarding organizations in or near the designated service area. Linkages must be identified and established and for future referral making with the network of organizations including IDHS-funded providers such as comprehensive community-based youth services (see list below), youth-serving organizations (i.e., park district, Boys and Girls Clubs, Big Brothers Big Sisters, 4-H Cooperative Extension), human (i.e., sexual assault), and healthcare organizations (i.e., substance abuse treatment, mental health providers, public health departments, school-based health clinics) that can provide high quality services for youth. The format and type of guide is to be determined in partnership with the Youth Committee.

8. Identify, develop, and regularly update (every two month) a resource to promote job training and youth employment opportunities with those who are 16 to 24 years old nearby or in the designated service area.

9. Three components (organizing, advocacy, and direct service) must be delivered. The information will be captured in the community action plan(s).

10. Submit quarterly reports using IDHS reporting forms in a format determined by IDHS and by the deadlines established: January 31, 2017; April 28, 2017; and July 31, 2017.

11. Submit meeting agendas, meeting minutes, rosters for the Area Project, Community Committee(s), Youth Committee by the deadlines established: January 31, 2017, April 28, 2017 and July 31, 2017.

12. Participate in formal evaluation of the program developed by IDHS and collect data identified for the project by the established deadlines.

13. Submit the other required documents (Youth Referral Guide, Distribution Plan for Youth Referral Guide – See Section G: Award Administration Information - #5: Reporting) by the established deadlines.

14. Project coordinator must attend and participate in CYS required meetings.
Eligibility Requirements
This competitive funding opportunity is limited to public and private not-for-profit community-based organizations and local units of government in Illinois that:
a. Are in good standing with the Secretary of State.
b. Complete the GATA pre-qualification process.

All applicants are required to provide the requested information as outlined in this NoFO to be considered for funding in FY2017. Successful proposals will serve as the applicant’s program plan and budget for the FY2017 grant period.

Applicant agencies will not be eligible for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov. During pre-qualification, Dun and Bradstreet verifications are performed including a check of Debarred and Suspended status and good standing with the Secretary of State. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire. If applicable, the agency will be notified that it is ineligible for award as a result of the Dun and Bradstreet verification. The entity will be informed of corrective action needed to become eligible for a grant award.

Eligible Applicants
Nonprofit Organizations; Government Organizations;
Application and Award Processing
1. Criteria: Review teams comprised of three individuals in IDHS serving in the Division of Family and Community Services will be assigned to review applications. Applications will first be reviewed and scored individually. Scores will be sent to the application Review Coordinator to be compiled and averaged to produce the final application score.

Proposal Scoring: Application Narratives will be evaluated on the following criteria:

Capacity – Agency Qualifications 20 points
Designated Service Area 10 points
Needs Statement 20 points
Description of Program/Services 40 points
Agency Evaluation and Reporting 10 points
Budget and Budget Narrative Not scored

TOTAL 100 POINTS

The application criteria to be reviewed and scored are found under each category in this announcement in Section F. Content and Form of Application Submission.


2. State Award Notices: Applicants recommended for funding under this NoFO following the above review and selection process will receive a “Notice of State Award Finalist.” This notice will identify additional grant award requirements that must be met before a grant award can be executed. These will include one or more of the following:

• Grantee Pre-Qualification Process
• Financial and Administrative Risk Assessment – Internal Control Questionnaire
• Conflict of Interest and Mandatory Disclosures

3. A Notice of State Award (NOSA): A NOSA will be issued to the review finalists that have successfully completed all grant award requirement. Based on the NOSA, the review finalist is positioned to make an informed decision to accept the grant award. The NOSA shall include:

• The terms and condition of the award.
• Specific conditions assigned to the grantee based on the fiscal and administrative and programmatic risk assessments.

3. Appeals: Refer to DHS Merit Based Review Policy - Appeals Process.




Assistance Consideration
1. This grant program is 100% State-funded. Funding for this award will come from the State’s Commitment to Human Services Funds and does not have a match requirement.

2. Indirect Cost Rate Requirements: In order to charge indirect costs to this grant, the applicant organization must have an annually negotiated indirect cost rate agreement (NICRA). There are three types of NICRAs: a) Federally Negotiated Rate. Organizations that receive direct federal funding, may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federally NICRA. b) State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate. The indirect cost rate proposal must be submitted to the State of Illinois within 90 days of the notice of award. c) De Minimis Rate. An organization that has never received a Federally Negotiated Rate may elect a de minimis rate of 10% of modified total direct cost (MTDC). Once established, the de minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de minimis rate.

3. Restrictions: A federally-approved indirect cost rate for research is not allowable.



Post Assistance Requirements
Reporting:

A. The Provider will submit monthly expenditure documentation forms (EDFs) in the format prescribed by IDHS. The EDFs must be submitted no later than the 15th day of each month for the preceding month by email.
B. The Provider will report, at minimum, the programmatic information listed below using the Department’s reporting format and by the established deadlines.
a. Unduplicated number of participants served for demographics (age, gender, race, and ethnicity)
b. Number of participants and sectors participated on the Area Project Board and Community Committee(s)
c. Number and age of the participants that served on the Youth Committee
d. Number of Area Project Board, Community Committee(s) and Youth Committee meetings held
e. Program service activities – number of sessions/activities, length of sessions/activities, frequency of sessions/activities, content covered
f. Participant and community outcome information (promotion/graduation, school attendance, homework completion, improved grades, rates associated with problem statement, goals and objectives)
g. Provider agency administrative information: staffing, sites, subcontracts and other program information as required.
C. The Provider will submit one Youth Referral Guide and a distribution plan for the Youth Referral Guide by May 31, 2017.
D. The Provider will provide a status update regarding distribution by June 30, 2017.
E. The Provider will submit one Assessment Summary for each Community Committee by April 28, 2017 for approval.
F. The Provider will submit one Community Action Plan for each Community Committee by June 16, 2017.
G. The Provider will submit resources, updated every two months, for promoting job training and youth employment opportunities with 16-24 year old youth by June 30, 2017; a total of four updates.
H. The Provider will submit Area Project, Community Committee(s), and Youth Committee(s) meeting agendas and meeting minutes including any handouts or presentations and rosters for each group (Area Project, Community Committee(s) and Youth Committee) by June 30, 2017.
I. The Provider will submit one Annual Summary Performance Report regarding implementation of the services and activities, results (data) regarding successes related to the goals and objectives as well as successes, challenges and plans to overcome challenges in a format prescribed by the Department and by the established deadline by June 30, 2017.
J. The Provider will submit audits and/or Financial Reports in a format provided by the Department and by the established deadlines.
Regulations, Guidelines, Literature
Any Regulations, Guidelines, or Literature necessary for program implementation will be provided by the DHS Program Office responsible for managing this program grant at no cost to the provider.
Funding By Fiscal Year
FY 2017 : $5,380,400
FY 2018 : $5,518,400
FY 2019 : $6,070,200
Federal Funding
None
Notice of Funding Opportunities
Agency IDAward RangeApplication Range
Details17-444-80-0846-01$25000 - $5000009/23/2016 - 10/24/2016 : 12:00 pm
Details19-444-80-0846-01Not Applicable08/08/2018 - 09/07/2018 : 3:00 PM
Details20-444-80-0846-01$50000 - $7500003/26/2019 - 05/02/2019 : 3:00 PM
Details20-444-80-0846-02$51250 - $7687507/17/2019 - 08/19/2019 : 12:00pm
Agency IDGrantee NameStart DateEnd DateAmount
FCSYP04857-FCSYP04857CHICAGO AREA PROJECT07/01/201906/30/20202,280,625
FCSYP04858-FCSYP04858ILLINOIS COALITION FOR COMMUNITY SERVICES07/01/201906/30/20201,153,125
FCSYP04855-FCSYP04855DUPAGE COUNTY AREA PROJECT, INC.07/01/201906/30/2020435,625
FCSYP04861-FCSYP04861LUTHERAN SOCIAL SERVICES OF ILLINOIS07/01/201906/30/2020256,250
FCSYP04850-FCSYP04850ADULTS ACTIVE IN YOUTH DEVELOPMENT07/01/201906/30/2020230,625