Best Buddies Illinois (BBIL) Project
CSFA Number: 444-24-0836
Agency Name
Department Of Human Services (444)
Agency Identification
Agency Contact
Elizabeth Solomon
Short Description
In response to the Request for Exceptions to Uniform Guidance (2 CFR 200) and GATA, the Governor’s Compliance Office has approved the following exceptions:
1. Notice of Funding Opportunity (NOFO)
2. Uniform Grant Application
3. Merit Based Review

These programs will be subject to all other requirements of Uniform Guidance and GATA. All grant requirements must be specified in the Notice of State Award and the Grant Agreement. The agency is required to record the above referenced exceptions in the Catalog of State Financial Assistance (CSFA).

During the fiscal year, both ongoing and new special projects may be required to address the varying needs of the participants served by the Division of Developmental Disabilities as well as any related needs of the Department. Services will be negotiated individually and may be restricted to target populations, specified communities or geographical areas. The Department shall establish terms and conditions regarding payment and program requirements.

The provider must complete and submit a Uniform Application For State Grant Assistance and a Uniform budget.

The link for the application Uniform Application for State Grant Assistance:

The link for the Uniform budget and instructions:

7/8/2016 - In response to the Request for Exceptions to Uniform Guidance (2 CFR 200) and GATA, on behalf of the Governor’s Compliance Office, the following DHS / DD programs are exempt from NOFO and Merit Based Review because the grants will be made pursuant to legislative mandate per PA 99-5241, Article 220 Section 20:

Best Buddies

These programs will be subject to all other requirements of Uniform Guidance and GATA. All grant requirements must be specified in the Notice of State Award and the Grant Agreement. The agency is required to record the above referenced exceptions in the Catalog of State Financial Assistance (CSFA).

Subject Area
Human Services
Program Function
Objectives and Goals
Goal 1: Rights Protection
Protect the rights of all individuals with disabilities

Goal 2: Community Integration
Ensure full participation and choice by individuals with disabilities in the community by applying state and federal remedies to protect equal access to housing, employment, services, transportation, and recreation.

Goal 3: Abuse & Neglect
Protect individuals with disabilities in facilities from abuse and neglect.

Goal 4: Information, Referral, Education & Outreach
Individuals with disabilities shall have knowledge of available resources, rights, and responsibilities.
Types of Assistance
Direct Payments for Specific Use
Uses and Restrictions
Pre-award costs are not reimbursable.

To be reimbursable under the DHS Uniform Grant Agreement, expenditures must meet the following general criteria:
Be necessary and reasonable for proper and efficient administration of the program and not be a general expense required to carry out the overall responsibilities of the Applicant.
Be authorized or not prohibited under federal, state, or local laws or regulations.
Conform to any limitations or exclusions set forth in the applicable rules, program description or grant award document.
Be accorded consistent treatment through application of generally accepted accounting principles appropriate to the circumstances.
Not be allocable to or included as a cost of any other state or federally financed program in either the current or a prior period.
Be specifically identified with the provision of a direct service or program activity.
Be an actual expenditure of funds in support of program activities.

Unallowable expenditures for this award are identified in 2 CFR 200.

Payments to the Provider will be made on a prospective basis, rounded to the nearest $100.00. Federally funded programs will be prospectively issued 1/12th of the funded amount and General Revenue (State) funded programs will be prospectively issued 3/12th (3 months) of the funded amount. Subsequent prospective payments will be issued based on previously submitted documented expenditures. The final prospective payment may be greater or lesser than the previous payments due to rounding.

The Department will compare the amount of the prospective payments made to date with the documented expenditures provided to the Department by the Provider. In the event the documented services provided by the Provider do not justify the level of award being provided to the Provider, future payments may be withheld or reduced until such time as the services documentation provided by the Provider equals the amounts previously provided to the Provider. Failure of the Provider to provide timely documentation may result in a reduction to the total award.

The final payment from the Department under this Agreement shall be made upon the Department's determination that all requirements under this Agreement have been completed, which determination shall not be unreasonably withheld. Such final payment will be subject to adjustment after the completion of a review of the Provider's records as provided in the Agreement.
Eligibility Requirements
An entity may apply for a grant but DHS/DDD cannot execute the grant agreement until the entity has pre-qualified through the Grant Accountability and Transparency Act (GATA) Provider Portal,

During pre-qualification, Dun and Bradstreet verifications are performed including a check of Debarred and Suspended status and good standing with the Secretary of State. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire. If applicable, the entity will be notified that it is ineligible for award as a result of the Dun and Bradstreet verification. The entity will be informed of corrective action needed to become eligible for a grant award.

Each applicant (unless the applicant is an individual or federal or state awarding agency that is exempt from requirements under 2 CFR § 25.110(b) or (c), or has an exception approved by the federal or state awarding agency under 2 CFR § 25.110(d)) is also required to:

- provide a valid DUNS number in its application
- be registered in System for Award Management (SAM) before submitting the application. If needed, the link for SAM registration is:; and
- continue to maintain an active SAM registration with current information at all times in which the applicant has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency.

A Federal pass-through or State award cannot be made until the applicant has complied with all applicable DUNS and SAM requirements. If an applicant has not fully complied with the requirements by the time the State awarding agency is ready to make a Federal pass-through or State award, the State awarding agency may determine that the applicant is not qualified and use that determination as a basis for making a Federal pass-through or State award to another applicant.

Failure to meet any of the criteria for eligibility by the time of the application deadline will result in the State awarding agency returning the application without review or, even though an application may be reviewed, will preclude the State awarding agency from making a State award.

Eligible Applicants
Nonprofit Organizations;
Application and Award Processing
Application guidelines are provided throughout the announcement.

Each applicant must have access to the internet. Questions and answers will be posted on the Department's website. It is the responsibility of each applicant to monitor that website and comply with any instructions or requirements relating to the NOFO.

Elizabeth Solomon
Department of Human Services
Division of Developmental Disabilities
600 East Ash Street
Springfield, IL 62703

Applicants must submit a Proposal Narrative for executing the grant award.
The Proposal Narrative must completed in Microsoft Word and be formatted to print on 8 1/2 x 11-inch paper using 12-point type and at 100% magnification. With the exception of letterhead and stationery for letter(s) of support, the entire proposal should be typed in black ink on a white background. The program narrative must be typed single-spaced, with 1-inch margins on all sides. There is no page limitation.

ALL Proposals MUST include the following mandatory forms/attachments in the order identified below.
Uniform Application For State Grant Assistance

In compliance with 2 CFR 200, a uniform grant application template has been developed based on the framework of SF-424. The template includes two sections:

1. Agency Completed Section
2. Applicant Completed Section
The Applicant Completed Section will need the following information to be included:

- Name - Legal (used in DUNS registration) and Common (DBA) names
- Employee Identification Number (EIN)/TIN number
- Organizational DUNS number
- Contact Information for allocation program matter and application business/administrative matters.
Proposal Narrative
- Executive Summary
- Extent of Need for the Project
- Plan of Operation
- Service Comprehensiveness in order to meet all the Deliverables and Milestones outlined in the Program Description.
- Projected individuals to be served quarterly and in total, projected annual peer group meetings, and projected annual awareness and community events must be detailed.
- Capacity - Agency Qualifications/Organizational Capacity
- Need - Extent of Need for the Project/Benefits Gained
- Quality - Description of Program/Services/Key Personnel
- Uniform Budget Uniform
- Budget Narrative

Organizational Chart
Résumés of staff charged to the Proposal
Job Descriptions of staff charged to the Proposal
Physical Space Information
Linkage Agreements with other Service Providers & Referral Source
Copy of Currently Approved NICRA if indirect costs are included in the budget
The entire proposal must be sequentially page numbered. Faxed copies will not be accepted.
The Department is under no obligation to review applications that do not comply with the above requirements.

Applicants are required to submit a complete electronic version of their Uniform Grant Agreement, Proposal Narrative, Application, Budget, and Attachments.

Documents must be emailed to

The Agency Opportunity Number and the program contact must be in the subject line. Specifically, the subject line must be:
Your Organization's Name, 17-444-24-0836-04, Elizabeth Solomon

Applications must be received no later than 12:00 pm (noon) Monday, June 6, 2016.
Applicant may apply for grant awards prior to completing the pre-qualification in FY 2017.

Pre-Qualification is required to receive a grant award.

To be considered, the application should be in the possession of DHS/DDD at the above specified location by the designated time. There will be an electronic time received known on all electronically submitted applications.

In the event of a dispute whether the application was received, the applicant bears the burden of proof that the application was received on time at the location identified above.

If the application is approved, DHS/DDD will request the applicant to submit a current IRS W-9, if not on file with DHS already and a copy of a Certificate of Good Standing from the Illinois Office of the Secretary of State.


Complete proposals will undergo a Merit Based Review Process. The evaluation process will include a committee who will use a scoring process evaluate need, capacity, and quality.

In addition to the Merit Based Review Process, consideration may then be given to past performance, if applicable. Funding decisions will be made based on the quality of the complete proposal as score through the Merit Based Review Process. Final award decisions will be made by the Director of the Division of Developmental Disabilities or his designee at the recommendation of the Bureau Chief of Reimbursement and Data Support. The Department reserves the right to negotiate with successful applicants to cover unserved areas that may result from this process of modify the overall budget request to meet the funding availability.

Only the Merit Based Review Process is subject to appeal. An appeal must be submitted in writing and received within 14 calendar days and must include the appealing party, the grant and reasons for the appeal. The Department will provide an acknowledgement within 14 calendar days of receipt and a response within 60 calendar days. Renewals This program is renewed annually. Grantees are required to update their plan and submit a current year budget. Anticipated Announcement It is anticipated an announcement regarding State awards will occur in July 2015, or sooner if allowable.

Following the selection of a grantee, a Notice of State Award (NOSA) will be issued via email to the Authorized Representative on the Uniform Application for State Grant Assistance. A NOSA is not authorization to begin performance.

The NOSA will be distributed by the Department of Human Services prior to the issuance of the Uniform Grant Agreement. Awardees should carefully review the terms and conditions of the award and should be prepared to comply with the Indirect Cost Rate Requirements as applicable.

Federally Negotiated Rate - Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federally NICRA.

State Negotiated Rate - The organization must negotiate an indirect cost rate with the State of Illinois if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate. The indirect cost rate proposal must be submitted to the State of Illinois within 90 days of the notice of award.

De Minimis Rate - An organization that has never received a Federally Negotiated Rate may elect a de minimis rate of 10% of modified total direct cost (MTDC). Once established, the de minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de minimis rate.
Assistance Consideration
Statutory formulas are not applicable for these programs.

Applicant Requirements - None

Post Assistance Requirements
Post Assistance Requirements shall be incorporated by reference to the FY 2017 Grant Agreement

Article XII, Maintenance and Accessibility of Records; Monitoring;
Article XIII, Financial Reporting Requirements;
Article XIV, Performance Reporting Requirements;
Article XV, Audit Requirements
Federal Funding
Notice of Funding Opportunities
Agency IDGrantee NameStart DateEnd DateAmount
44CYA03283-44CYA03283BEST BUDDIES INTERNATIONAL INC07/01/201906/30/2020977,500