Residential/ In-Home Respite Program (87D and 89D)
CSFA Number: 444-24-0833
Agency Name
Department Of Human Services (444)
Agency Identification
DDD
Agency Contact
Christina Miller
217 524-9057
Christina.Miller@illinois.gov
Short Description
PURPOSE OF THE PROGRAM:

Residential and In-Home Respite are Fee for Service programs that provide short-term supports to children and adults with developmental disabilities because of the incapacity or need for relief of those persons who normally provide care. Respite is intended to help maintain individuals with developmental disabilities in the individual/family home; services may be utilized for an emergency or pre-arranged situation. People who receive respite must be diagnosed with a developmental disability. This respite allocation can be used interchangeably between the two programs and must be used to serve as many individuals as possible within the awarded amount. Individuals enrolled in DDD funded residential services are not eligible to receive respite services.

Residential Respite (program 89D), also known as Out of Home respite, provides supervision and care (typically provided in such areas as eating, bathing, dressing, personal hygiene, community integration, and behavior intervention) and while in a licensed residential community-based setting. Grantees must be contracted with the Department of Human Services and in compliance with applicable Rules and Regulations for which governs the particular setting (i.e. Rule 120, 115 and 116 for CILA). Residential respite providers must use an official vacancy (i.e. bed is not regularly used by someone who resides in that home) as the respite bed.

In-Home Respite (program 87D) is provided on an individual basis, by DHS contracted agency's staff. In-Home Respite can be provided in the individual/family home or in the community. Services include supervision, personal care, behavior intervention and staff supports necessary to assist the family member with a developmental disability on outings and community activities consistent with the individual's needs and the direction of the primary caregiver.

Subject Area
Human Services
Program Function
Health
Enabling Legislation
(405 ILCS 30/4.1) (from Ch. 91 1/2, par. 904.1) Sec. 4.1. Respite Services.
(Source: P.A. 88-380; 89-507, eff. 7-1-97.)
Objectives and Goals
PROGRAM OBJECTIVES:

Respite is intended to:
•Provide relief to the caregiver of a child or adult with a developmental disability.
•Reduce stress of the caregiver, thereby reducing the potential for crises.
•Help maintain a person with developmental disabilities in their home and reduce the need for long term supports and services.
•Increase the number of families who can access DD supports

AGENCY FUNDING PRIORITIES:

The Agency Funding Priorities are centered on providing respite services to as many individuals as possible thereby reducing the need for long term supports and services.
Types of Assistance
Direct Payments for Specific Use
Uses and Restrictions
IN-HOME AND RESIDENTIAL RESPITE
The In-Home and Residential Respite programs are funded as fixed-rate, State General Revenue Funds.

Cost Sharing or Matching in not required for the In-Home and Residential Respite programs.

EXEMPTIONS
2 CFR 200.401 (a) (3)
Fixed amount awards are exempt from 2 CFR 200 Subpart E - Cost Principles – Indirect Costs.
A fixed dollar amount limits organizations to that "amount" of indirect costs specified in the approved budget. It is not subject to adjustment.

For fixed amount awards described in 200.400 and 200.401, the cost principles should be used as a guide when proposing (pricing) the work that will be performed, but are not formally used as compliance requirements for these types of awards. In other words, the recipient and the Federal agency, or the pass-through entity and the sub-recipient, will use the principles along with historic information about the work to be performed to establish the amount that should be paid for the work to be performed. Once the price is established and the fixed amount award or sub-award is issued, payments are based on achievement of milestones (e.g., per patient, per procedure, per assay, or per milestone) and not on the actual costs incurred.

Specified contract deliverables and expenditures of grant fixed rate funds shall also adhere to 2 CFR 200, as applicable, and all applicable Federal OMB circulars.

Specific contract deliverables or expenditures shall be identified in the pre-application project proposal requested by DHS/DDD, and the approval letter must be submitted with the application for funding.

Completion of all deliverables shall be reported through units of service per individual reporting via the ROCS database.

All expenditures of grant fixed rate funds shall also adhere to 2 CFR 200 as applicable.

Specified contract deliverables and expenditures of grant fixed rate funds shall also adhere to 2 CFR 200, as applicable, and all applicable Federal OMB circulars.

Specific contract deliverables or expenditures shall be identified in the pre-application project proposal requested by DHS/DDD and the approval letter must be submitted with the application for funding.

Specified contract deliverables and expenditures of grant funds shall also adhere to 2 CFR 200, as applicable, and all applicable Federal OMB circulars.

FUNDING RESTRICTIONS
Pre-award costs are not reimbursable.

To be reimbursable under the DHS Uniform Grant Agreement, expenditures must meet the following general criteria:

Be necessary and reasonable for proper and efficient administration of the program and not be a general expense required to carry out the overall responsibilities of the Applicant.

Be authorized or not prohibited under federal, state, or local laws or regulations.

Conform to any limitations or exclusions set forth in the applicable rules, program description or grant award document.

Be accorded consistent treatment through application of generally accepted accounting principles appropriate to the circumstances.

Not be allocable to or included as a cost of any other state or federally financed program in either the current or a prior period.

Be specifically identified with the provision of a direct service or program activity.

Be an actual expenditure of funds in support of program activities.

UNALLOWABLE EXPENDITURES
Unallowable expenditures for this award are identified in 2 CFR 200.

PAYMENT INFORMATION FOR IN-HOME AND RESIDENTIAL RESPITE
Fee-for-service programs receive payment at a Department approved rate subsequent to delivery of services. Fee-for-service program providers receive payments that are made on the basis of a rate, unit cost, or allowable costs incurred and are based on a statement or bill as required by the Department. Payment is contingent upon funds being made available by the Illinois General Assembly and the Governor.

Billings are submitted by the Provider upon delivery of services and must include the complete and correct name, social security number, and Recipient Identification Number (if one has been assigned), for all individuals. The Provider shall be paid for services at a specified rate(s) as authorized by the Department. Submission of provider enrollments, individual service authorizations, and billings must be timely and accurate. The Provider shall maintain adequate substantiating documentation of services provided.

The Provider agrees that it will not assess the individual nor his/her family a fee or any other type of financial obligation that supplements the rate established by the Department for the individual. The Provider understands that individuals enrolled in some funded services do contribute a specified portion of earned income or entitlement benefits toward the cost of care in accordance with the formula established by the Department for each service.

The Provider may be issued an advance that will be deducted from billings before the end of the contract period.

Some fee-for-service programs are paid through an "advance and reconcile" payment mechanism that advances fee-for-service payments that are then reconciled against actual fee-for-service bills submitted by the Provider.


All funds paid as a grant are subject to the Illinois Grant Funds Recovery Act (30 ILCS 705). All funds disbursed by the Department on a grant basis are subject to reconciliation and the recovery of lapsed funds. Any funds remaining after reconciliation are subject to the Illinois Grant Funds Recovery Act. The reconciliation will be based on one of the following methods at the election of the Department:

Eligible Expenditures v. Program Revenue: This method compares the eligible expenditures to the total Department grant revenues by program. An independent audit and associated supplemental revenue and expense schedule may be required from the provider. Eligible expenditures will be determined based on 89 Ill. Adm. Code 509.20, Allowable/Unallowable Costs and specific program costs, if applicable.

Eligible Services Delivered v. Services Projected: This method compares the actual eligible services delivered to the services projected in the Agreement. If the services were based on a rate or unit or cost methodology, the number of eligible service units delivered multiplied by the rate or unit is compared to the total of all grant payments for that service.

Payment for grants shall be issued in prorated prospective monthly payments except where other specific payment terms are otherwise noted in this provider agreement. Payment is made contingent upon funds being made available by the Illinois General Assembly and the Governor.
Eligibility Requirements
An entity may apply for a grant but DHS/DDD cannot execute the grant agreement until the entity has pre-qualified through the Grant Accountability and Transparency Act (GATA) Provider Portal, www.grants.illinois.gov

During pre-qualification, Dun and Bradstreet verifications are performed including a check of Debarred and Suspended status and good standing with the Secretary of State. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire. If applicable, the entity will be notified that it is ineligible for award as a result of the Dun and Bradstreet verification. The entity will be informed of corrective action needed to become eligible for a grant award.

Each applicant (unless the applicant is an individual or federal or state awarding agency that is exempt from requirements under 2 CFR § 25.110(b) or (c), or has an exception approved by the federal or state awarding agency under 2 CFR § 25.110(d)) is also required to:
- provide a valid DUNS number in its application http://www.dnb.com/duns-number.html
- be registered in System for Award Management (SAM) before submitting the application. If needed, the link for SAM registration is: https://www.sam.gov/portal/SAM/#1; and
- continue to maintain an active SAM registration with current information at all times in which the applicant has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency.

A Federal pass-through or State award cannot be made until the applicant has complied with all applicable DUNS and SAM requirements. If an applicant has not fully complied with the requirements by the time the State awarding agency is ready to make a Federal pass-through or State award, the State awarding agency may determine that the applicant is not qualified and use that determination as a basis for making a Federal pass-through or State award to another applicant.

Failure to meet any of the criteria for eligibility by the time of the application deadline will result in the State awarding agency returning the application without review or, even though an application may be reviewed, will preclude the State awarding agency from making a State award.

Eligible Applicants
Individuals; Nonprofit Organizations; For-Profit Organizations;
Application and Award Processing
Application materials are provided the following link and throughout the announcement. http://www.dhs.state.il.us/page.aspx?item=114725 .

Additional copies may be obtained by contacting the contact persons listed below.

Each applicant must have access to the internet. The Department's website will contain information regarding the NOFO and materials necessary for submission. Questions and answers will also be posted on the Department's website as described later in this announcement. It is the responsibility of each applicant to monitor that web site and comply with any instructions or requirements related to the NOFO.
•Contact Persons:
•Christina Miller or Christina Suggs
•IDHS, Division of Developmental Disabilities, Bureau of Reimbursement and Program Support
•600 East Ash, Building 400 Christina.Miller@illinois.gov ; Christina.Suggs@illinois.gov
•Phone: Christina Miller at (217) 524-9057 or Christina Suggs at (217) 782-0632.

2. Content and Form of Application Submission.

REQUIRED CONTENTS OF AN APPLICATION:

A single uniform application for state grant assistance has been designed for use with all grants. This document will be used by all entities applying for any grant with any state agency. The specific conditions related to each grant will be addressed in the exhibit sections of the grant agreement, but the same form will be used by each state agency.

Applications must also include a budget. The budget form is also a standard template. The budget for any IDHS grant will be submitted via the Community Service Agreement System (CSA System). Each division's program and fiscal staff will work with grantees to negotiate a budget for the final grant award. The budget may need to be revised over the course of the grant process or during the ongoing award. The division will work with its respective grantees if this happens.

Additionally, applicants are required to submit a Program Plan. The program plan must demonstrate the need for services, demonstrate the agency's capacity to support programs and provide a comprehensive description of service delivery. Each section of the program plan must be completed.

All applications must include the following mandatory forms/attachments:
1.Uniform Application for State Grant Assistance - http://www.dhs.state.il.us/page.aspx?item=101897
2.Program Plan
3.Uniform Grant Budget - (CSA System)
4.If indirect costs are included in the budget, and you have a current approved NICRA, please state the NICRA has been uploaded in the State of Illinois Indirect Cost System if indirect costs are included in the budget

Content, form and format requirements:
i.This Notice of Funding Opportunity does not require the process of pre-application, letters of intent or white paper submission.
ii.The application format requirement for all documents to be printed on one side using Letter size (8 1/2" x 11") paper. All documents must have one-inch margins. Format all pages to display and print page numbers. The documents must be submitted in black and white print with a minimal font of 12 size. Electronic submission is required.
iii.The application must be no more than 100 pages. This includes any pieces that may be submitted separately by third parties

3. Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM).

Each applicant is required to:(unless the applicant is an individual or Federal or State awarding agency that is exempt from those requirements under 2 CFR § 25.110(b) or (c), or has an exception approved by the Federal or State awarding agency under 2 CFR § 25.110(d)).
i.Be registered in SAM before submitting its application. To establish a SAM registration, go to www.SAM.gov and/or utilize this instructional link: How to Register in SAM from the www.grants.illinois.gov
ii.Provide a valid DUNS number in the application; and
iii.Continue to maintain an active SAM registration with current information at all times during which it has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency. It also must state that the State awarding agency may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time the State awarding agency is ready to make a Federal pass-through or State award, the State awarding agency may determine that the applicant is not qualified to receive a Federal pass-through or State award and use that determination as a basis for making a Federal pass-through or State award to another applicant.

4. Submission Dates and Times.

Applications must be received no later than 5:00 p.m. Central Standard Time on April 17, 2019.
i.If the due date falls on a Saturday, Sunday, or Federal or State holiday, the reporting package is due the next business day.
ii.What the deadline means: The date and time by which the State awarding agency must receive the application.
iii.The effect of missing a deadline: Applications received after the due date and time will not be considered for review or funding.
iv.The application container will be time-stamped upon receipt. To be considered, proposals must be emailed by the designated date and time listed above. For your records, please keep a copy of your email submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the applicant bears the burden of proof that the application was received on time at the location listed above.

Acknowledgement of receipt: Applicants will receive an email (within 72 hours of receipt or 120 hours if received on a non-business day) notifying them that their application was received and if it was received by the due date and time. This email reply will be sent to the original sender of the application.

5. Intergovernmental Review, if applicable.

Not Applicable

6. Other Submission Requirements.

Delivery Method: The Division will ONLY accept applications submitted by electronic mail. Applications will NOT be accepted if received by fax machine, hard copy, disk or thumb drive. Applications will be processed as they are received.

Submit the completed grant application to:

DHS.DDDBCR@illinois.gov with the subject line indicating:

Subject Line: Applicants Organization Name, Funding Opportunity # (444-24-0833), Program Contact Name (Christina Miller)

If you have trouble emailing the document due to the file size, please utilize the CMS File Transfer Utility located at https://filet.illinois.gov/filet/PIMupload.asp Please follow the instructions to attach your application. Do not forget the subject line above.
E. APPLICATION REVIEW INFORMATION

1. Criteria

Funding for FY20 is not guaranteed. All applicants must continue to demonstrate that they meet all requirements under this NOFO described throughout. Applications that fail to meet the criteria described in the "Eligible Applicants" and the "Mandatory Requirements of the Applicant" will not be scored and considered for funding.

Review teams comprised of 3 individuals employed by IDHS serving in the Division of Developmental Disabilities will be assigned to review applications. Each application will first be scored individually. Then, review team members will collectively review the application, their scores, and comments to ensure review team members have not missed items within the application that other review team members identified. Application highlights and concerns will be discussed. Individual review team members may choose to adjust scores to appropriately capture content that may have been missed initially. Scores will then be sent to the application Review Coordinator to be compiled and averaged to produce the single final application score.

Three areas of proposals will be analyzed in the merit-based review process: Need, Capacity, & Quality of Program/Service. Proposals will be evaluated utilizing a standardized tool developed by the Division. Scores will be weighted as follows:
•Need - Description of Need / Executive Summary 20% of total score
•Capacity - Agency Qualification/Organizational Capacity 40% of total score
•Quality of Program/Services 40% of total score

Applications will be evaluated on the following criteria:

Need - Description of Need / Executive Summary 20% of total score
The applicant's proposal will be evaluated based on the following: •Analysis of the needs of individuals with developmental disability in the proposed geographic area and the agency's plans for meeting those needs.
•Target audiences clearly defined and realistic.
•Underserved populations identified, as well as a description of insufficient services and resources to meet the level of need or risk in the community.
•Data, facts, and/or evidence demonstrating that the proposal supports the grant program purpose.

The ideal applicant will:
Clearly define the target audience the agency will support and demonstrate an exceptional understanding of client needs in the geographical area and present a plan to address these needs that is realistic and will meet client needs. Identify and describe underserved populations and insufficient services and resources. Provide data, facts, and/or evidence demonstrating that the proposal supports the grant program purpose.


Capacity - Agency Qualification/Organizational Capacity 40% of total score
The applicant's proposal will be evaluated based on the following: 1.Agency's ability to be fully ready to begin providing service by July 1, 2019.
2.Agency's organizational chart and key personnel with their educational background and qualifications including years of experience serving specialized populations.
3.Agency's prior experience serving people with developmental disabilities or any other specialty population.
4.Demonstration of the agency's ability to execute the program according to the project requirements.
5.Evidence of successful innovation in implementation of the program or similar programs.
6.Estimated budget projections utilizing the Fixed Rate Budget Template in CSA. Address each of the following: a.Description - Description should include the number of hours of service the agency will provide and the rate that it will cost to provide this service.

NOTE: Each section of the budget template contains a field for a description/justification of your budgetary projections. Applicants must provide enough detail in each narrative for the merit-based review members to determine the validity and necessity of each budgetary line item. Applicants are encouraged to review the IDHS instructional manual to ensure items are projected in the correct areas and that only allowable and allocable costs are projected. Failure to correctly categorize projections or listing unallowable costs will affect the applicants overall score.

7.Addresses for all site locations and estimated travel times for clients to reach nearest location.
8.Description of ADA accessibility of all facilities.

The ideal applicant will: 1.provide a detailed description of the process the agency will undertake to ensure services are operational no later than July 1, 2019. The timeline must be feasible and include enough detail for the Division to evaluate the merits and potential risk.
2.demonstrate that key personnel ( Executive Director, Program Manager) have the appropriate educational level and experience in developmental disability programs of more than 20 years.
3.demonstrate that the agency has experience providing services and providing programs to persons with a Developmental Disability.
4.demonstrate that the applicant possesses all the qualifications outlined in the Division's procedural manuals and applicable legislative rules.
5.submit a budget proposal that is within the cost range provided.
6.ensure that centralized operating sites are conveniently located to minimize travel times and provide information about travel times requirements.
7.provide an evaluation of any geographic areas not covered.
8.provide information validating that all sites are fully ADA accessible.



Quality of Program/Services 40% of total score
The applicant's proposal will be evaluated based on the following: •Demonstration that the project, in total, is well articulated and in alignment with the project requirements.
•A complete summary of methods and procedures that will be used to accomplish goals stated in the performance measures.
•Description of the agency's quality assurance process to ensure accuracy and timeliness of all quarterly and annual requirements.

The ideal applicant will:
Grantees will ensure that: •all individuals served have a developmental disability.
• Satisfaction survey results indicate and overall client satisfaction rate.
•A quarterly allocation of 20% or more is available to be used by people in emergencies (i.e. if a caregiver is hospitalized, recovering from and illness, or during times of high stress to assist the individual with a disability in coping with a crisis). Unspent reserves may be utilized in the following quarter except for the 4th quarter.
•No more than 10% of funding will be used for administrative costs.

Grantees will issue a survey to determine the effectiveness of the services provided. •Required Survey Information: Survey must collect data from the caregiver and the individual served, as applicable. Data to be collected includes, but is not limited to: ? Respite provides me a short period of rest or relief from the care of my family member with a developmental disability.
?Respite is an important service for me so that I can continue to keep my family member with a developmental disability in our family home.
?It is easy for me to obtain respite services.
? The agency provides a contact person and information for my questions or issues concerning Respite.

• The grantee must detail the changes that will occur to their In-Home/Residential Respite process as a result of the information received from the survey.



2. Review and Selection Process.

Any internal documentation used in scoring or awarding of grants shall not be considered public information.

Recommendations for award will be made by the Director of Developmental Disabilities and the Final award decisions will be made by the Secretary, Department of Human Services. The Division reserves the right to negotiate with successful applicants to adjust award amounts, service areas, etc.

The Department will follow the Merit-based review process established by the Governor's Office of Management and Budget Award Administration Information.

Merit-Based Review for competitive grants in Illinois including fully or partially funded Federal, Federal-Pass Through and State funded grants shall comply with GATA Legislation 30 ILCS 708 and 2 CFR 200 Uniform Requirements. Grants funded solely by private funds are not subject to GATA legislation and 2 CFR 200 requirements.

Merit Based Review, 2 CFR 200.204. For competitive grants unless prohibited by Federal statute, the Federal awarding agency must design and execute a merit review process for applications. This process must be described or incorporated by reference in the applicable funding opportunity process.

Any internal documentation used in scoring or awarding of grants shall not be considered public information.

Recommendations for award will be made by the Director of Developmental Disabilities and the Final award decisions will be made by the Secretary, Department of Human Services. The Division reserves the right to negotiate with successful applicants to adjust award amounts, service areas, etc.

The Department will follow the Merit-based review process established by the Governor's Office of Management and Budget Award Administration Information.

Merit-Based Review for competitive grants in Illinois including fully or partially funded Federal, Federal-Pass Through and State funded grants shall comply with GATA Legislation 30 ILCS 708 and 2 CFR 200 Uniform Requirements. Grants funded solely by private funds are not subject to GATA legislation and 2 CFR 200 requirements.

Merit Based Review, 2 CFR 200.204. For competitive grants unless prohibited by Federal statute, the Federal awarding agency must design and execute a merit review process for applications. This process must be described or incorporated by reference in the applicable funding opportunity process.
Any internal documentation used in scoring or awarding of grants shall not be considered public information.
Recommendations for award will be made by the Director of Developmental Disabilities and the Final award decisions will be made by the Secretary, Department of Human Services. The Division reserves the right to negotiate with successful applicants to adjust award amounts, service areas, etc.
The Department will follow the Merit-based review process established by the Governor's Office of Management and Budget Award Administration Information.
Merit-Based Review for competitive grants in Illinois including fully or partially funded Federal, Federal-Pass Through and State funded grants shall comply with GATA Legislation 30 ILCS 708 and 2 CFR 200 Uniform Requirements. Grants funded solely by private funds are not subject to GATA legislation and 2 CFR 200 requirements.
Merit Based Review, 2 CFR 200.204. For competitive grants unless prohibited by Federal statute, the Federal awarding agency must design and execute a merit review process for applications. This process must be described or incorporated by reference in the applicable funding opportunity process. A.Receipt of Grant Application Proposals - A record shall be prepared that shall include the name of the grantor, title of the grant, each grant applicant and a notation of date and time of grant application receipt.
B.The Division of Developmental Disabilities will keep a file of the grant award process that includes the written determination of award, grant application and requirements. The Grant Award file shall be available to Federal and State audit organizations, the Office of the Auditor General, and the Executive Inspector General.
C.Competitive Grant evaluation criteria is tied to objectives or purpose of the federal or state grant program. 1.Evaluation criteria includes the following criteria categories: a.Need
b.Capacity
c.Quality

2.Definitions for the Merit-Based Review required evaluation criteria categories include: a.Need: Identification of stakeholders, facts and evidence that demonstrate the proposal supports the grant program purpose.
b.Capacity: The ability of an entity to execute the grant program according to project requirements.
c.Quality: The totality of features and characteristics of a service, project or product that indicated its ability to satisfy the requirements of the grant program.

3.Other evaluation criteria for Merit-Based Review will be considered in addition to the required criteria. Other criteria categories include: a.Cost Effectiveness
b.Sustainability
c.Grant Specific Criteria - Quality of Survey, Materials for dissemination and expansion plan.


D.Merit based review of the Competitive Grant Application shall evaluate process description, criteria and importance stated in the grant application. 1.Evaluation will be based on numerical rating: a.The scoring tool shall reflect the evaluation criteria and ranking set forth in the grant application and any sub-criteria available at the opening.
b.Evaluation Committee members will have an individual score sheet which is completed independent of the whole committee.
c.A summary score sheet that shows the comparative scores and resulting finalist for award will be completed.
d.Any significant or substantial variance between evaluator scores shall be reviewed and documented, including revision of individual scores.

2.If an award decision is made after the Merit Based Review is performed, the awarding shall verify that the entity has completed the following pre-award requirements: a.Grantee pre-qualification
b.Conflict of Interest and Mandatory Disclosures
c.Fiscal and Administrative Risk Assessment
d.Programmatic Risk Assessment


E.Award 1.An award shall be made pursuant to a written determination based on the evaluation criteria set forth in the grant application and successful completion of finalist requirements.
2.A Notice of State Award (NOSA) will be issued to the Merit Based finalists that have successfully completed all grant award requirements. Based on the NOSA, the Merit Based finalist is positioned to make an informed decision to accept the grant award. The NOSA shall include: a.The terms and conditions of the award.
b.Specific conditions assigned to the grantee based on the fiscal and administrative and programmatic risk assessments and the merit-based review.

3.Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to www.grants.illinois.gov .
4.A written Notice of Denial shall be sent to the applicants not receiving awards.

F.Merit-Based Evaluation Appeal Process 1.Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal.
2.Appeals Review Officer - The Agency Head or designee may appoint one or more Appeal Review Officers (ARO) to consider the grant-related appeals and make a recommendation to the Agency Head or designee for resolution.
3.Submission of Appeal a.An appeal must be submitted in writing in accordance with the grant application document.
b.An appeal must be received within 14 calendar days after the date that the grant award notice has been published.
c.The written appeal shall include at a minimum the following: i. the name and address of the appealing party
ii.identification of the grant
iii.a statement of reasons for the appeal


4.Response to Appeal a.The State agency must acknowledge receipt of an appeal within fourteen (14) calendar days from the date the appeal was received.
b.The State agency must respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required.
c.The appealing party must supply any additional information requested by the agency within the time period set in the request.

5.Stay of Grant Agreement/Contract Execution a.When an appeal is received the execution of the grant. agreement/contract shall be stayed until the appeal is resolved or;
b.The Agency head or designee determines the needs of the State require moving forward with the grant execution.
c.The state need determination and rational shall be documented in writing.

6.Resolution a.The ARO shall make a recommendation to the Agency Head or designee as expeditiously as possible after receiving all relevant, requested information.
b.In determining the appropriate recommendation. The ARO shall consider the integrity of the competitive grant process and the impact of the recommendation on the State Agency.
c.The Agency will resolve the appeal by means of written determination.
d.The determination shall include, but not be limited to: i.Review of the appeal
ii.Appeal determination
iii.Rationale for the determination


7.Effect of Judicial Proceedings. If an action concerning the appeal has commenced in a court or administrative body, the Agency Head or designee may defer resolution of the appeal pending the judicial or administrative determination.
Assistance Consideration
PAYMENT INFORMATION FOR IN-HOME AND RESIDENTIAL RESPITE
Fee-for-service programs receive payment at a Department approved rate subsequent to delivery of services. Fee-for-service program providers receive payments that are made on the basis of a rate, unit cost, or allowable costs incurred and are based on a statement or bill as required by the Department. Payment is contingent upon funds being made available by the Illinois General Assembly and the Governor.

Billings are submitted by the Provider upon delivery of services and must include the complete and correct name, social security number, and Recipient Identification Number (if one has been assigned), for all individuals. The Provider shall be paid for services at a specified rate(s) as authorized by the Department. Submission of provider enrollments, individual service authorizations, and billings must be timely and accurate. The Provider shall maintain adequate substantiating documentation of services provided.

The Provider agrees that it will not assess the individual nor his/her family a fee or any other type of financial obligation that supplements the rate established by the Department for the individual. The Provider understands that individuals enrolled in some funded services do contribute a specified portion of earned income or entitlement benefits toward the cost of care in accordance with the formula established by the Department for each service.

The Provider may be issued an advance that will be deducted from billings before the end of the contract period.

Some fee-for-service programs are paid through an "advance and reconcile" payment mechanism that advances fee-for-service payments that are then reconciled against actual fee-for-service bills submitted by the Provider.

PAYMENT INFORMATION FOR GROUP RESPITE
Grant funded programs receive all or part of the funding in advance of the actual delivery of services. This includes prorated prospective payments and payments made by the Department on an estimated basis or any other basis when the Department does not know the actual amount earned by the Provider. This does not include advance payments made under the authority of Section 9.05 of the State Finance Act (30 ILCS 105/9.05).

All funds paid as a grant are subject to the Illinois Grant Funds Recovery Act (30 ILCS 705). All funds disbursed by the Department on a grant basis are subject to reconciliation and the recovery of lapsed funds. Any funds remaining after reconciliation are subject to the Illinois Grant Funds Recovery Act. The reconciliation will be based on one of the following methods at the election of the Department:

Eligible Expenditures v. Program Revenue: This method compares the eligible expenditures to the total Department grant revenues by program. An independent audit and associated supplemental revenue and expense schedule may be required from the provider. Eligible expenditures will be determined based on 89 Ill. Adm. Code 509.20, Allowable/Unallowable Costs and specific program costs, if applicable.

Eligible Services Delivered v. Services Projected: This method compares the actual eligible services delivered to the services projected in the Agreement. If the services were based on a rate or unit or cost methodology, the number of eligible service units delivered multiplied by the rate or unit is compared to the total of all grant payments for that service.

Payment for grants shall be issued in prorated prospective monthly payments except where other specific payment terms are otherwise noted in this provider agreement. Payment is made contingent upon funds being made available by the Illinois General Assembly and the Governor.





Post Assistance Requirements
Cost Sharing or Matching in not required Respite program.

Statutory formulas are not applicable to this program.

IN-HOME AND RESIDENTIAL RESPITE PROGRAMS
REPORTING
Quarterly reporting will be completed utilizing the Periodic Performance Report (GOMBGATU-4001) and Periodic Financial Report (GOMBGATU-4002). Quarterly reports will be submitted no later than 15 days after end of each period. 1st Quarter Reports are due NLT October 15th, 2nd Quarter Reports are due NLT January 15th, 3rd Quarter Reports are due NLT April 15th, 4th Quarter Reports are due NLT July 15th.

Periodic Performance Reporting must include but is not limited to:
1.the number of people who requested respite services.
2.the number of people who received each type of respite services.
3.the number of people who were in an emergency and received respite services.
4.percentage of people served that have a developmental disability.
5.the outcomes of the Satisfaction Survey for respite services.
6.percentage of Respite allocation expended per fiscal year.
7.percentage of respite allocation used to people in emergencies.
8.percentage of respite allocation used for administrative cost.

Under the terms of the Grant Funds Recovery Act (30ILCS 705/4.1), "Grantor agencies may withhold or suspend the distribution of grant funds for failure to file required reports." If the report is more than 30 calendar days delinquent, without any approved written explanation by the grantee, the entity will be placed on the Illinois Stop Payment List. (Refer to the Grantee Compliance Enforcement System for details about the Illinois Stop Payment List: https://www.illinois.gov/sites/GATA/Pages/ResourceLibrary.aspx .)

Monthly service delivery reporting through the ROCS data base or alternative systems determined by the Division is required.

AUDITS
In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503.

RECORDS
There is a 3-year records retention requirement; records shall be retained beyond the 3-year period if final audit has not been completed or findings resolved.


Article XII, Maintenance and Accessibility of Records; Monitoring;
Article XIII, Financial Reporting Requirements;
Article XIV, Performance Reporting Requirements;
Article XV, Audit Requirements
Regulations, Guidelines, Literature
The Home-Based Support Services Law for adults with mental illness or developmental disabilities can be found at 405 ILCS 80/2.

The state regulations governing the program can be found at 59 Ill. Adm. Code 117.200. The rules governing appeals can be found at 59 Ill. Adm. Code 117.145.
Funding By Fiscal Year
FY 2020 : $6,026,413
Federal Funding
None
Notice of Funding Opportunities
Agency IDAward RangeApplication Range
Details17-444-24-0833-01$6042 - $34901305/16/2016 - 06/06/2016 : 12:00 pm
Details17-444-24-0833-02$8799 - $49411705/16/2016 - 06/06/2016 : 12:00 pm
Details20-444-24-0833-01$7845 - $60000003/12/2019 - 04/17/2019 : 05:00 pm
Details20-444-24-0833-02$5000 - $1100000005/20/2019 - 06/20/2019 : 05:00 pm