Epilepsy Program (250)
CSFA Number: 444-24-0830
Agency Name
Department Of Human Services (444)
Agency Identification
DDD
Agency Contact
Christina Miller
217-524-9057
Christina.Miller@illinois.gov
Subject Area
Human Services
Program Function
Health
Enabling Legislation
2 CFR 200: https://www.gpo.gov/fdsys/granule/CFR-2014-title2-vol1/CFR-2014-title2-vol1-part200/content-detail.html

Developmental Disabilities CSA Attachment A: http://www.dhs.state.il.us/page.aspx?item=103251

Developmental Disabilities Program Manual: http://www.dhs.state.il.us/page.aspx?item=103254

Mental Health and Developmental Disabilities Code 405 ILCS 5 (http://www.ilga.gov/legislation/ilcs/ilcs5.asp?ActID=1496 )

Adult Protective Services Act 320 ILCS 20: http://www.ilga.gov/legislation/ilcs/ilcs3.asp?ActID=1452

Abused and Neglected Child reporting Act: (325 ILCS) 5/1: http://www.ilga.gov/legislation/ilcs/ilcs3.asp?ActID=1460&ChapterID=32

DDD Pre-Admission Screening Manual: Intake, Assessment, & Determination Summary:

http://www.dhs.state.il.us/page.aspx?item=53021
Objectives and Goals
Objectives
1.Identify effective methods for the practical application of concepts related to improving the delivery of services for persons with developmental disabilities.
2.Identify advances in clinical assessment and management of selected healthcare issues related to persons with developmental disabilities.
3.Identify and emphasize attitudes that enhance the opportunities for persons diagnosed with epilepsy to achieve their optimal potential.
4.Provide client and family support services as needed for individuals diagnosed with epilepsy, their families, and the community at large. The support services in this program may include the following:
5.Information about epilepsy and referral to epilepsy-related service providers; including a list of possible resources available.
6.Needs assessment and service planning for persons who do not have case management through other resources; describe the needs assessment.
7.Counseling; information regarding the qualifications of persons engaged in the counseling.
8.Assistance in managing financial needs; examples of the types of assistance that might be provided.
9.Support groups; a list of sample topics to be addressed in the support groups.
10.Medical liaison services designed specifically to assist an individual who has epilepsy; an example of types of assistance being provided.
11.These services may be provided at any location where the individual lives, works, or receives services such as community agency, the individual's residence, the individual's workplace, or any other community setting. Services may not duplicate services that the individual is eligible to receive through Medicaid Home and Community Based Services Waiver or through the Medicaid state plan.
Types of Assistance
Direct Payments for Specific Use
Uses and Restrictions
FUNDING RESTRICTIONS
Pre-award costs are not reimbursable.

To be reimbursable under the DHS Uniform Grant Agreement, expenditures must meet the following general criteria:

Be necessary and reasonable for proper and efficient administration of the program and not be a general expense required to carry out the overall responsibilities of the Applicant.

Be authorized or not prohibited under federal, state, or local laws or regulations.

Conform to any limitations or exclusions set forth in the applicable rules, program description or grant award document.

Be accorded consistent treatment through application of generally accepted accounting principles appropriate to the circumstances.

Not be allocable to or included as a cost of any other state or federally financed program in either the current or a prior period.

Be specifically identified with the provision of a direct service or program activity.

Be an actual expenditure of funds in support of program activities.

UNALLOWABLE EXPENDITURES
Unallowable expenditures for this award are identified in 2 CFR 200.

Eligibility Requirements
An entity may apply for a grant but DHS/DDD cannot execute the grant agreement until the entity has pre-qualified through the Grant Accountability and Transparency Act (GATA) Provider Portal at: grants.illinois.gov

During pre-qualification, Dun and Bradstreet verifications are performed including a check of Debarred and Suspended status and good standing with the Secretary of State. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire. If applicable, the entity will be notified that it is ineligible for award as a result of the Dun and Bradstreet verification. The entity will be informed of corrective action needed to become eligible for a grant award.

INDIRECT COST RATE REQUIREMENTS
Federally Negotiated Rate - Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federally Negotiated Indirect Cost Rate Agreement (NICRA).

State Negotiated Rate - The organization must negotiate an indirect cost rate with the State of Illinois if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate. The indirect cost rate proposal must be submitted to the State of Illinois within 90 days of the notice of award.

De Minimis Rate - An organization that has never received a Federally Negotiated Rate may elect a de
minimis rate of 10% of modified total direct cost (MTDC). Once established, the de minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de minimis rate.

COST SHARING, MATCHING OR COST PARTICIPATION
Applicant Requirements - None

BENFICIARY ELIGIBILITY
Individuals must be determined to have a developmental disability. Individuals enrolled in DDD residential services are not eligible to receive respite services.

APPLICANT NOTIFICATION AND REMEDIATION
The applicant will receive one of three notifications:

Notification of Non-Qualification - on State Debarred Suspended list or the Federal Excluded Parties list (no remedy available)

Notification of Non-Qualification with Remediation - e.g. Stop Pay list, expired DUNS number, Not in Good Standing with Secretary of State - the applicant will be able to provide information to remedy
Applicant is qualified to receive a grant award and will be required to provide additional information in Stage Two of the registration process.

The Department will seek cultural inclusion among providers. DHS must comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.).

APPLICANT EXPERIENCE
Based on the level of State or Federal grant administration experience:

Less than Two Years.
Applicant is considered high risk and the fiscal and administrative risk will not be conducted until notified they are a finalist in the grant application evaluation process.

More than Two Years.
Applicant will proceed to the fiscal and administrative risk stage.

More than Five Years.
Applicant will proceed to the fiscal and administrative review; if the grant programs meet the requirements for multi-year award, the applicant is eligible to receive a multi-year award.

OTHER
Each applicant may submit only one application for new funding for each notice of funding opportunity.

Each applicant must agree to adhere to conditions outlined in the DDD Attachment and Program Manual listed on the DHS website.
Eligible Applicants
Nonprofit Organizations;
Application and Award Processing
Application materials are provided the following link and throughout the announcement http://intranet.dhs.illinois.gov/oneweb/page.aspx?item=114761.
Additional copies may be obtained by contacting the contact persons listed below.
Each applicant must have access to the internet. The Department's website will contain information regarding the NOFO and materials necessary for submission. Questions and answers will also be posted on the Department's website as described later in this announcement. It is the responsibility of each applicant to monitor that web site and comply with any instructions or requirements related to the NOFO.
Contact Persons: •Christina Miller or Christina Suggs
•IDHS, Division of Developmental Disabilities, Bureau of Reimbursement and Program Support
•600 East Ash, Building 400 Christina.Miller@illinois.gov; Christina.Suggs@illinois.gov
•Phone: Christina Miller at (217) 524-9057 or Christina Suggs at (217) 782-0632.


2. Content and Form of Application Submission.

REQUIRED CONTENTS OF AN APPLICATION:

A single uniform application for state grant assistance has been designed for use with all grants. This document will be used by all entities applying for any grant with any state agency. The specific conditions related to each grant will be addressed in the exhibit sections of the grant agreement, but the same form will be used by each state agency.

Applications must also include a budget. The budget form is also a standard template. The budget for any IDHS grant will be submitted via the Community Service Agreement System (CSA System).Each division's program and fiscal staff will work with grantees to negotiate a budget for the final grant award. The budget may need to be revised over the course of the grant process or during the ongoing award. The division will work with its respective grantees if this happens.

Additionally, applicants are required to submit a Program Plan. The program plan must demonstrate the need for services, demonstrate the agency's capacity to support programs and provide a comprehensive description of service delivery. Each section of the program plan must be completed.

All applications must include the following mandatory forms/attachments:
1.Uniform Application for State Grant Assistance - http://intranet.dhs.illinois.gov/oneweb/page.aspx?item=114761
2.Program Plan
3.Uniform Grant Budget - (CSA System)
4.If indirect costs are included in the budget, and you have a current approved NICRA, please state the NICRA has been uploaded in the State of Illinois Indirect Cost System if indirect costs are included in the budget

Content, form and format requirements:
i.This Notice of Funding Opportunity does not require the process of pre-application, letters of intent or white paper submission.
ii.The application format requirement for all documents to be printed on one side using Letter size (8 1/2" x 11") paper. All documents must have one-inch margins. Format all pages to display and print page numbers. The documents must be submitted in black and white print with a minimal font of 12 size. Electronic submission is required.
iii.The application must be no more than 100 pages. This includes any pieces that may be submitted separately by third parties.

3. Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM). Each applicant is required to:(unless the applicant is an individual or Federal or State awarding agency that is exempt from those requirements under 2 CFR § 25.110(b) or (c), or has an exception approved by the Federal or State awarding agency under 2 CFR § 25.110(d)).
i.Be registered in SAM before submitting its application. To establish a SAM registration, go to www.SAM.gov and/or utilize this instructional link: How to Register in SAM from the www.grants.illinois.gov
ii.Provide a valid DUNS number in the application; and
iii.Continue to maintain an active SAM registration with current information at all times during which it has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency. It also must state that the State awarding agency may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time the State awarding agency is ready to make a Federal pass-through or State award, the State awarding agency may determine that the applicant is not qualified to receive a Federal pass-through or State award and use that determination as a basis for making a Federal pass-through or State award to another applicant.

4. Submission Dates and Times.

Applications must be received no later than 5:00 p.m. Central Standard Time on April 15, 2019.
i.If the due date falls on a Saturday, Sunday, or Federal or State holiday, the reporting package is due the next business day.
ii.What the deadline means: The date and time by which the State awarding agency must receive the application.
iii.The effect of missing a deadline: Applications received after the due date and time will not be considered for review or funding.
iv.The application container will be time-stamped upon receipt. To be considered, proposals must be emailed by the designated date and time listed above. For your records, please keep a copy of your email submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the applicant bears the burden of proof that the application was received on time at the location listed above.

Acknowledgement of receipt: Applicants will receive an email (within 72 hours of receipt or 120 hours if received on a non-business day) notifying them that their application was received and if it was received by the due date and time. This email reply will be sent to the original sender of the application.

5. Intergovernmental Review, if applicable.

Not Applicable

6. Other Submission Requirements.

Delivery Method: The Division will ONLY accept applications submitted by electronic mail. Applications will NOT be accepted if received by fax machine, hard copy, disk or thumb drive. Applications will be processed as they are received.

Submit the completed grant application to:

DHS.DDDBCR@illinois.gov with the subject line indicating:

Subject Line: Applicants Organization Name, Funding Opportunity # (20-444-24-0829-00),xx= geographic area (ex: NE=01, NW=02, C=03, S=04); Program Contact Name (Christina Miller)

If you have trouble emailing the document due to the file size, please utilize the CMS File Transfer Utility located at https://filet.illinois.gov/filet/PIMupload.asp Please follow the instructions to attach your application. Do not forget the subject line above.

E. APPLICATION REVIEW INFORMATION

1. Criteria

Funding for FY20 is not guaranteed. All applicants must continue to demonstrate that they meet all requirements under this NOFO described throughout. Applications that fail to meet the criteria described in the "Eligible Applicants" and the "Mandatory Requirements of the Applicant" will not be scored and considered for funding.

Review teams comprised of at least 3 individuals employed by IDHS serving in the Division of Developmental Disabilities will be assigned to review applications. Each application will first be scored individually. Then, review team members will collectively review the application, their scores, and comments to ensure review team members have not missed items within the application that other review team members identified. Application highlights and concerns will be discussed. Individual review team members may choose to adjust scores to appropriately capture content that may have been missed initially. Scores will then be sent to the application Review Coordinator to be compiled and averaged to produce the single final application score.

Three areas of proposals will be analyzed in the merit-based review process: Need, Capacity, & Quality of Program/Service. Proposals will be evaluated utilizing a standardized tool developed by the Division. Scores will be weighted as follows:
•Need - Description of Need / Executive Summary 20% of total score
•Capacity - Agency Qualification/Organizational Capacity 40% of total score
•Quality of Program/Services 40% of total score

Applications will be evaluated on the following criteria:

* Need - Description of Need / Executive Summary 20% of total score

The applicants proposal will be evaluated based on the following:
•Analysis of the needs of individuals and the programs plan for meeting those needs.
•Target audiences clearly defined and realistic.
•Underserved populations identified, as well as a description of insufficient services and resources to meet the level of need or risk in the community.
•Data, facts, and/or evidence demonstrating that the proposal supports the grant program purpose.

The idea applicant will:

* Display an exceptional understanding of client needs in the geographical area and have a realistic plan to address those needs.
•Capacity - Agency Qualification/Organizational Capacity 40% of total score

The applicant's proposal will be evaluated based on the following:

Description of the process your agency will follow to be fully ready to begin providing service by July 1, 2019.

The agency's organizational chart and highlight key personnel and their educational background, qualifications, certifications, and licenses, including years of experience serving specialized populations.

Description of the agency's prior experience serving a population with developmental disabilities.

Description of the agency's qualifications as they relate to the requirements outlined in the Division's procedural manuals and applicable legislative rules.

Estimated budget projections utilizing the Uniform Grant Budget Template in CSA. Each of the following must be addressed:
1.Salaries and Wages
2.Fringe Benefits
3.Travel
4.Equipment
5.Supplies
6.Contractual Services & Sub-awards
7.Consultant Services and Expenses
8.Construction
9.Occupancy - Rent and Utilities
10.Research & Development
11.Telecommunications
12.Training and Education
13.Direct Administrative Costs
14.Other or Miscellaneous Costs
15.Grant Exclusive Line Item
16.Indirect Cost

Addresses for all site locations and estimated travel times for clients to reach nearest location.

The agencies methods for minimizing staff travel requirements.

ADA accessibility of all facilities.

The ideal applicant will:
1.provide a detailed description of the process the agency will undertake to ensure services are operational no later than July 1, 2019. The timeline must be feasible and include enough detail for the Division to evaluate the merits and potential risk.
2.demonstrate that key personnel (Dentist, Hygienists, Dental Assistants, Dental Manager, Interns or Residents etc.) have the appropriate educational level and experience in developmental disability programs of more than 20 years.
3. demonstrate that the agency has experience providing services to persons with Developmental Disabilities.
4. demonstrate that the applicant possesses all the qualifications outlined in the Division's procedural manuals and applicable legislative rules.
5.submit a budget proposal that is within the cost range provided.
6.show the annual salary rate and the percentage of time to be devoted to the project and length of time projected to work on the project.
7.submit documentation to support that compensation to be paid for employees engaged in grant activities is consistent with that paid for similar work within the applicant organization.
8.submit a description of the responsibilities and duties of each position in relationship to fulfilling the project goals and objectives.
9.submit justification and description of each position (including vacant positions) and relate each position specifically to program objectives.
10.ensure personnel costs do not exceed 100% of their time on all active projects.
11.provide documentation showing that fringe benefit projections are based on actual known costs or an established formula.
12.ensure fringe benefits are for the personnel listed in direct salaries and wages, and only for the percentage of time devoted to the project.
13.provide a clear description of how the computation for the fringe benefit rate used was calculated. If a fringe benefit rate was not used, then the submission must show how the fringe benefits were computed for each position.
14.ensure all elements that comprise fringe benefits are included in the submission.
15.provide sufficient justification for fringe benefits.
16.provide travel projections which must include: origin and destination, estimated costs and types of transportation, number of travelers, related lodging and per diem cos, brief description the ravel involved, its purpose, and explanation of how the proposed travel is necessary for successful completion of the project.
17.provide training projections with travel and meals for trainees listed separately, showing the number of trainees and unit costs involved and location of travel if known (If not, indicate "location to be determined".)
18.indicate source of travel policies applied: (Applicant policy or State of Illinois Travel Regulations) NOTE: Dollars requested in the travel category must be for staff only. Travel for consultants must be shown in the consultant category along with the consultant's fee.
19.provide projections for training participants, advisory committees, review panels, etc. and itemize them and place them in the "Miscellaneous" category.
20.provide justification for the use of all equipment items and relate them to specific program objectives.
21.ensure all equipment listed meets the following criteria: Equipment is defined as an article of tangible personal property that has a useful life of more than one year and a per-unit acquisition cost which equals or exceeds the lesser of the capitalization level established by the non-Federal entity for financial state purposes, or $5,000. An applicant organization may classify equipment at a lower dollar value but cannot classify it higher than $5,000 (Note: Organization's own capitalization policy for classification of equipment can be used.)
22.project both the annual (for multiyear awards) and total costs for equipment.
23.provide cost benefits analysis of purchasing versus leasing equipment, especially high cost items and those subject to rapid technical advances.
24.project costs for rented or leased equipment in the "Contractual" category and explain how the equipment is necessary for the success of the project.
25.provide a narrative describing the procurement method to be used.
26.project costs of office supplies and show the basis for computation.
27.project postage costs and the basis for computation.
28.project training material costs and show the basis for computation.
29.project copying paper costs and show the basis for computation.
30.project other expendable items such as books, and hand-held tape recorders and show the basis for computation.
31.provide a description of the product or service to be procured by contract and an estimate of the cost. Provide information on how the agency will promote free and open competition in awarding contracts.
32.provide a separate justification for sole source contracts in excess of $150,000
33.provide separate budgets for each subaward or contract, regardless of the dollar value and indicate the basis for the cost estimates in the narrative.
34.describe products or services to be obtained and indicate the applicability or necessity of each to the project.
35.project consultant services fees for each consultant and enter the name if known, describe the service to be provided, estimate the hourly or daily fee (8-hour day), estimate the amount of time required for the project.
36.list all consultant expenses to be paid from the grant with the individual consultant in addition to their fees (i.e. travel, meals, lodging, etc.) provide information detailing the agency's formal written procurement policy or indicate that the Federal Acquisition Policy is to be used.
37.provide a description of any proposed construction project including drawings, estimates, formal bids, etc.
38.explain how rental and utility expenses are allocated for distribution as an expense to the program/service.
39.provide a projection of monthly rental and utility costs by major type, provide the square footage costs, project the number of months of rental, and provide a total monthly rental and utility cost.
40.provide a description and estimated cost of all research activities, both basic and applied, and all development activities that are performed by non-Federal entities directed toward the production of useful materials, devices, systems, or methods, including design and development of prototypes and processes.
41.explain how telecommunication expenses are allocated for distribution as an expense to the program/services. Project the costs by item and major type. Provide the basis of the computation.
42.describe the training and education costs associated with employee development. Include rental space for training (if required), training materials, speaker fees, substitute teacher fees, other applicable expenses. Itemize pamphlets, notebooks, videos, and other various handouts ordered for specific training activities.
43.ensure direct charging of salaries for administrative and clerical staff only when all the following conditions are met: 1. Administrative or clerical services are integral to a project or activity 2. Individuals involved can be specifically identified with the project or activity. 3. Such costs are explicitly included in the budget or have the prior written approval of the State awarding agency; and 4. The costs are not also recovered as indirect costs.
44.provide a description of items by type of material or nature of expense that are not included in other categories of the submission. Include a breakdown of costs by quantity and cost per unit if applicable. State the necessity of other costs for successful completion of the project and exclude unallowable costs such as printing, memberships & subscriptions, recruiting costs, etc.
45.detail costs directly related to the service or activity of the program that is an integral line item for budgetary purposes. (Must have program approval to use this category.)
46.provide the most recent indirect cost rate agreement information with the itemized budget.
47.provide the most recent indirect cost rate agreement information with the itemized budget.
48.will utilize the indirect cost rate(s) negotiated by the organization with the cognizant negotiating agency to compute indirect costs (F&A) for a program budget.
49.will calculate the amount for indirect costs by calculating and applying the current negotiated indirect costs rate(s) to the approved base(s).
50.provide a breakdown of the indirect costs in the budget worksheet and narrative.
51.ensure that centralized operating sites are conveniently located to minimize travel times and provide information about travel times requirements.
52.provide an evaluation of any geographic areas not covered.
53.provide information validating that all sites are fully ADA accessible.
•Quality of Program/Services 40% of total score

The applicant's proposal will be evaluated based on the following:
1.How well the proposal demonstrates alignment with the project requirements
2.The feasibility of the methods and procedures that will be used to accomplish goals stated in the scope of work.
3.The assessment of the societal and personal impact of the project and the plan to mitigate any negative societal or personal impact. The plan will be evaluated based on risk, mitigation plan, and overall assessment detail.

The ideal candidate will:
•provide examples of well-designed outreach information that will be used to advertise program to the community. For example: informational materials such as a brochure, web page, or postcard notifying the public of services and supports available.
•provide documentation that personnel conducting services have at least one of the following qualifications: Dentist, Dental Assistant, Dental Hygienists, Dental Manager, Interns, or Residents.
•Provide examples of prior experience serving persons with developmental disabilities or any other specialty population.
•Provide examples of an implementation plan to expand into underserved areas by identifying pockets of areas in need of dental services, type of services required and location of individuals.
•Provide a well-designed survey with adequate content to assess the quality and value of services to individuals.

2. Review and Selection Process.

Any internal documentation used in scoring or awarding of grants shall not be considered public information.

Recommendations for award will be made by the Director of Developmental Disabilities and the Final award decisions will be made by the Secretary, Department of Human Services. The Division reserves the right to negotiate with successful applicants to adjust award amounts, service areas, etc.

The Department will follow the Merit-based review process established by the Governor's Office of Management and Budget Award Administration Information.

Merit-Based Review for competitive grants in Illinois including fully or partially funded Federal, Federal-Pass Through and State funded grants shall comply with GATA Legislation 30 ILCS 708 and 2 CFR 200 Uniform Requirements. Grants funded solely by private funds are not subject to GATA legislation and 2 CFR 200 requirements.

Merit Based Review, 2 CFR 200.204. For competitive grants unless prohibited by Federal statute, the Federal awarding agency must design and execute a merit review process for applications. This process must be described or incorporated by reference in the applicable funding opportunity process.
A.Receipt of Grant Application Proposals - A record shall be prepared that shall include the name of the grantor, title of the grant, each grant applicant and a notation of date and time of grant application receipt.
B.The Division of Developmental Disabilities will keep a file of the grant award process that includes the written determination of award, grant application and requirements. The Grant Award file shall be available to Federal and State audit organizations, the Office of the Auditor General, and the Executive Inspector General.
C.Competitive Grant evaluation criteria is tied to objectives or purpose of the federal or state grant program. 1.Evaluation criteria includes the following criteria categories: a.Need
b.Capacity
c.Quality

2.Definitions for the Merit-Based Review required evaluation criteria categories include: a.Need: Identification of stakeholders, facts and evidence that demonstrate the proposal supports the grant program purpose.
b.Capacity: The ability of an entity to execute the grant program according to project requirements.
c.Quality: The totality of features and characteristics of a service, project or product that indicated its ability to satisfy the requirements of the grant program.

3.Other evaluation criteria for Merit-Based Review will be considered in addition to the required criteria. Other criteria categories include: a.Cost Effectiveness
b.Sustainability
c.Grant Specific Criteria - Quality of Survey, Materials for dissemination and expansion plan.


D.Merit based review of the Competitive Grant Application shall evaluate process description, criteria and importance stated in the grant application. 1.Evaluation will be based on numerical rating: a.The scoring tool shall reflect the evaluation criteria and ranking set forth in the grant application and any sub-criteria available at the opening.
b.Evaluation Committee members will have an individual score sheet which is completed independent of the whole committee.
c.A summary score sheet that shows the comparative scores and resulting finalist for award will be completed.
d.Any significant or substantial variance between evaluator scores shall be reviewed and documented, including revision of individual scores.

2.If an award decision is made after the Merit Based Review is performed, the awarding shall verify that the entity has completed the following pre-award requirements: a.Grantee pre-qualification
b.Conflict of Interest and Mandatory Disclosures
c.Fiscal and Administrative Risk Assessment
d.Programmatic Risk Assessment


E.Award 1.An award shall be made pursuant to a written determination based on the evaluation criteria set forth in the grant application and successful completion of finalist requirements.
2.A Notice of State Award (NOSA) will be issued to the Merit Based finalists that have successfully completed all grant award requirements. Based on the NOSA, the Merit Based finalist is positioned to make an informed decision to accept the grant award. The NOSA shall include: a.The terms and conditions of the award.
b.Specific conditions assigned to the grantee based on the fiscal and administrative and programmatic risk assessments and the merit-based review.

3.Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to www.grants.illinois.gov.
4.A written Notice of Denial shall be sent to the applicants not receiving awards.

F.Merit-Based Evaluation Appeal Process 1.Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal.
2.Appeals Review Officer - The Agency Head or designee may appoint one or more Appeal Review Officers (ARO) to consider the grant-related appeals and make a recommendation to the Agency Head or designee for resolution.
3.Submission of Appeal a.An appeal must be submitted in writing in accordance with the grant application document.
b.An appeal must be received within 14 calendar days after the date that the grant award notice has been published.
c.The written appeal shall include at a minimum the following: i.the name and address of the appealing party
ii.identification of the grant
iii.a statement of reasons for the appeal


4.Response to Appeal a.The State agency must acknowledge receipt of an appeal within fourteen (14) calendar days from the date the appeal was received.
b.The State agency must respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required.
c.The appealing party must supply any additional information requested by the agency within the time period set in the request.

5.Stay of Grant Agreement/Contract Execution a.When an appeal is received the execution of the grant. agreement/contract shall be stayed until the appeal is resolved or;
b.The Agency head or designee determines the needs of the State require moving forward with the grant execution.
c.The state need determination and rational shall be documented in writing.

6.Resolution a.The ARO shall make a recommendation to the Agency Head or designee as expeditiously as possible after receiving all relevant, requested information.
b.In determining the appropriate recommendation. The ARO shall consider the integrity of the competitive grant process and the impact of the recommendation on the State Agency.
c.The Agency will resolve the appeal by means of written determination.
d.The determination shall include, but not be limited to: i.Review of the appeal
ii.Appeal determination
iii.Rationale for the determination


7.Effect of Judicial Proceedings. If an action concerning the appeal has commenced in a court or administrative body, the Agency Head or designee may defer resolution of the appeal pending the judicial or administrative determination.


3. Anticipated Announcement and State Award Dates

The Division will notify all applicants on selection or non-selection no later than March 27th, 2019.
Post Assistance Requirements
POST ASSISTANCE REQUIREMENTS

Post Assistance Requirements shall be incorporated by reference to the FY 2017 Grant Agreement
Article XII, Maintenance and Accessibility of Records; Monitoring;
Article XIII, Financial Reporting Requirements;
Article XIV, Performance Reporting Requirements;
Article XV, Audit Requirements
Regulations, Guidelines, Literature
Questions related to this NOFO should be sent to the contact person listed below.
Contact Persons: •Christina Miller or Christina Suggs
•IDHS, Division of Developmental Disabilities, Bureau of Reimbursement and Program Support
•600 East Ash, Building 400 Christina.Miller@illinois.gov; Christina.Suggs@illinois.gov
•Phone: Christina Miller at (217) 524-9057 or Christina Suggs at (217) 782-0632.

Funding By Fiscal Year
FY 2020 : $2,075,000
Federal Funding
None
Notice of Funding Opportunities
Agency IDAward RangeApplication Range
Details17-444-24-0830-01$35667 - $108510607/11/2016 - 08/25/2016 : 12:00 pm
Details20-444-24-830-00$1867500 - $207500002/26/2019 - 04/15/2019 : 5:00 pm
Details20-444-24-0830-00$161500 - $138195004/22/2019 - 06/06/2019 : 5:00 pm
Details20-444-24-0830-01$283002 - $31444610/15/2019 - 11/19/2019 : 5:00 pm
Agency IDGrantee NameStart DateEnd DateAmount
44CYA03439-44CYA03439EPILEPSY FOUNDATION OF GREATER CHICAGO07/16/201906/30/20201,216,509
44CYA03441-44CYA03441THE BOARD OF TRUSTEES OF THE UNIVERSITY OF ILLINOI07/16/201906/30/2020394,653
44CYA03452-44CYA03452STREATOR UNLIMITED INC01/06/202006/30/2020314,447
44CYA03440-44CYA03440STREATOR UNLIMITED INC07/16/201906/30/2020179,161
44CYA03426-44CYA03426EPILEPSY FOUNDATION OF GREATER SOUTHERN ILLINOIS07/01/201906/30/2020140,382