Release Upon Request
CSFA Number: 444-80-0712
Agency Name
Department Of Human Services (444)
Agency Identification
DFCS
Agency Contact
Karrie Rueter
217-557-2943
DHS.YouthServicesInfo@Illinois.gov
Short Description
The program serves those youth 12-17 who have been ordered released from the Cook County Temporary Juvenile Dentention center, but who remain there because a parent, guardian or custodian has failed to accept custody. This program is available only in Cook County and for non-wards.

Not-for-profit community-based providers see that the young person is removed from detention within 24 hours of referral and then focus on reunifying the family. Youth may be placed in group homes or foster care for up to 21 days, but remain in the legal custody of the parent or guardian. Local providers work closely to coordinate services with the court, the detention center, probation officials and the family.
Subject Area
Human Services
Program Function
Law, Justice, and Legal Services
Enabling Legislation
State: Illinois Juvenile Court Act

Federal: Social Security Act, Title XX, as amended; Omnibus Budget Reconciliation Act of 1981, as amended, Public Law 97-35; Jobs Training Bill, Public Law 98-8 and 473; Medicaid and Medicare Patient and Program Act of 1987; Omnibus Budget Reconciliation Act of 1987, Public Law 100-203; Family Support Act of 1998, Public Law 100-485; Omnibus Budget Reconciliation Act of 1993, Public Law 106-66, 42 U.S.C 1397 ET seq.
Objectives and Goals
Primary Stare Goals:
Youth are removed from detention within 24 hours of referral
Youth are reunified with their families

Goals of the federal funding: To enable each State to furnish social services best suited to the needs of the individuals residing in the State. Federal block grant funds may be used to provide services directed toward one of the following five goals specified in the law: (1) To prevent, reduce, or eliminate dependency; (2) to achieve or maintain self-sufficiency; (3) to prevent neglect, abuse, or exploitation of children and adults; (4) to prevent or reduce inappropriate institutional care; and (5) to secure admission or referral for institutional care when other forms of care are not appropriate.
Types of Assistance
Project Grants
Uses and Restrictions
A. Release Upon Request program includes the following services:
1. Pre-adjudicatory youth who are released upon request to a designee of the Department, who cannot be placed in alternative placements agreed to by the youth's parent or guardian, will be placed in licensed foster or group homes that have been specially trained to deal with this population of youth. Placement may be made for up to 21 days. Placements may be extended beyond the 21 day period with the approval of the Court Liaison.
2. Standardized intake and assessment on all youth referred for service including an interview with the youth's parents or guardians and other appropriate family members. During this interview, the worker is expected to gather sufficient information to determine what further services will be appropriate.
3. A client service plan shall be developed within 48 hours following placement of the youth. The plan will be monitored by the Court Liaison. Each youth and family served shall have a written client service plan established between the service provider, youth, and family served. The service plan shall be extended for more than 21 days and shall include a recommended plan for after-care.
4. The service provider will call the Court Liaison with a progress report on each case on a weekly basis and will submit a Service Report on each case monthly. When a case has been closed, the service provider will notify the Liaison and submit the closing Service Report.
5. A confidential record keeping system, which includes a central standardized file on all clients, will be developed and maintained. Files on each client shall include the intake/assessment, legal documents, care plan, agreements for care, and case notes reflective of the ongoing care and services to the youth.
6. The target population includes any non-DCFS ward youth under age 18 years, who:
a. is the subject of a delinquency petition but not yet adjudicated; and who,
b. subsequent to a detention hearing, has been released by the court by an order to release the youth upon request to a parent, guardian, or custodian; but,
c. remains in detention because no one has appeared within seven (7) days of the RUR order to accept custody.
d. Youth meeting the eligibility criteria will be accepted, with the exception of youth who are illegal aliens. Youth who are illegal aliens will be referred to the U.S. Immigration and Naturalization Services.
7. The implementation of the client service plan shall include the following:
a. Counseling is provided to youth and families to assist them in resolving or coping with problems, as well as identifying, obtaining and using community resources and services. Problems addressed include, but are not limited to:
i. unsatisfactory parent-child relationships,
ii. marital discord,
iii. inadequate home management,
iv. housekeeping or childcare practices,
v. parental illness,
vi. handicap,
vii. desertion or absence, and
viii. physical or mental handicap; or behavior of the youth which adversely affects his\her ability to adjust to family, school, or community.
b. Advocacy services are provided for youth and their families to assist them in resolving personal, family and social/institutional problems. Advocacy services include activity with the youth that provides: emotional support; role modeling; personal and family resource development; accompanying the youth and family to appropriate court appearances and appointments with court personnel; and providing or arranging for transportation for a youth.
8. Providers of youth services will ensure that linkages and referral procedures are formed with other community programs which provide their own program. Agreements should be established with drug, alcohol and mental health treatment programs, and with Comprehensive Community-Based Youth Services (CCBYS) providers.
9. The Provider will develop a plan of aftercare for the youth and family. The plan may recommend the continued involvement of the current service provider or may suggest that the case be followed-up by the local service provider of the CCBYS system or other social service agencies.
10. The Provider will make a diligent effort to assure that the youth continues to attend classes in the school he/she regularly attends. If the youth is not currently attending school, the Provider will develop suitable educational options for the youth, and/or assist the youth in re-enrolling in school.
B. Time frames and terminations
1. Services must be short-term. Generally, no service longer than 30 days will be authorized. Agencies must demonstrate why goals cannot be achieved within the 30-day period and what would be achieved by providing longer services; and obtain permission from the Court Liaison for service beyond 30 days. An aftercare period up to an additional 90 days may be allowed, if indicated.
2. Cases will be closed under the following circumstances:
a. Successful reunification;
b. Lack of cooperation on the part of the youth and/or family;
c. Youth is arrested while in placement;
d. Youth runs away;
e. The youth has been referred back to court on a new petition;
f. The youth returned to court on the original delinquency petition; or,
g. The case is transferred to the full responsibility of another agency.
C. The referral procedures shall consist of the following:
1. Initial Contact
If an RUR order is entered, and a parent, guardian or custodian does not appear to assume custody of the youth within 24 hours, the court will set a date for a rehearing, no later than seven (7) days after the original order, and will issue a summons to the youth's parent, guardian, or custodian to appear. If a parent, guardian or custodian does not appear to assume custody of the youth by the day prior to the re-hearing, the court will alert the Court Liaison of the case's status. At the request of the Court Liaison, contact with the youth and family can be initiated, up to a maximum of six (6) hours of service prior to the re-hearing. The Liaison will notify the appropriate service provider of the pending case and the date and time of the re-hearing.
2. Order for Temporary Service
If the youth's parent, guardian, or custodian does not appear to assume custody at the second hearing, the judge may enter an Order for Temporary Service releasing the minor upon request to a designated service provider authorized by the Department to provide placement and other services for the youth. A probation officer will contact the Court Liaison who will then refer the case to the appropriate service provider. Within 24 hours of the referral, the service provider will appear at the Juvenile Temporary Detention Center to pick up the youth and transport him/her home or to a designated foster or group home.

Each Order for Temporary Service will contain a date and time for a hearing, within 72 hours of the issuance of the Order, scheduled to determine whether parental consent for placement has been obtained. If parental consent is obtained within 48 hours of placement, the Provider will contact the Court Liaison who will inform the Office of the State's Attorney that the hearing will not be necessary.

If parental consent has not been obtained or, after diligent effort on the part of the Provider, the Court Liaison determines that reunification is not likely, the Liaison will appear at the scheduled hearing to advise the court of the matter and to seek further direction from the court.
3. Materials to be Provided
Prior to the re-hearing, a probation officer will be assigned to prepare a release report to be presented at the hearing. When a youth is to be released to the Department's designated Provider, the officer will provide a copy of the release report, the Order for Temporary service, any medical information, the release order from the Juvenile Temporary Detention Center and any other pertinent information to the Court Liaison. The Liaison will assure that copies of these reports are distributed to the Provider when the youth is picked up at the Juvenile Temporary Detention Center.
D. Services are directed toward helping the youth and his/her parents resolve and cope with family problems and disruptive behaviors in order to return the youth to his/her family home after placement.
E. The expected outcomes are as follows:
1. 100% of youth referred to the Department, pursuant to an Order for Temporary Service, will be removed from the Juvenile Temporary Detention Center within 24 hours of referral.
2. Demonstration that a high proportion of families and youth served achieved the goals of their service plan, including the goal of family reunification.
F. In the case where the service provider determines that reunification is not likely, the Provider will contact the Court Liaison. The Liaison will contact the Department and the Office of the Cook County State's Attorney, Juvenile Justice Bureau, and they will review the case and determine what further action will be taken. The Provider will make a written report to the Court Liaison relative to the findings which lead to the conclusion and will participate in all staffings convened relative to the development of a plan.
G. The court has made provision to return the case to court in the event that parental consent cannot be obtained. The Provider will notify the Court Liaison if parental consent for placement has not been obtained within 48 hours. The Liaison will then appear at the scheduled hearing to advise the court of the matter and to seek further direction from the court.
H. Youth who are ordered released upon request to a designee of the Department and who are subject to the interstate compact agreement will be referred to an agency designated to work with such referrals. That agency, along with the Court Liaison, will work towards reunification.
I. Youth placed in the RUR program remain in the legal custody of the parent(s) or guardian during the period of service. Consent to medical care of youth in the RUR program remains the right and responsibility of the youth's parent(s) or guardian. When the youth's parent(s) or guardian refuses to consent to emergency medical care or when the parent(s) or guardian cannot be contacted, a hospital or physician licensed to practice medicine in all its branches may render emergency treatment per "An act in relation to the execution of consents by minors to the performance of medical or surgical procedures." (Illinois Rev. Stat. 1983, ch. 111, par. 4503).
J. For the purposes of program monitoring and reporting:
1. The Court Liaison will serve as program and fiscal monitor.
2. The Provider will provide the Department with requested monitoring and evaluation information and understands that the appropriate Department staff and the Court Liaison may monitor and evaluate services of the program. Monitoring may include:
a. On-site visits to providers, including inspection of client files and fiscal records.
b. Telephone monitoring of service via contact with providers and a sample of youths and families receiving service.
c. Periodic audits.
3. Records will include at least the following:
a. A written Client Service Plan signed by the agency worker and, preferably, the youth and family.
b. A copy of each Service Report (CFS-375) filed with the Court Liaison at the end of each month or partial month of service.
c. Written copy of a report filed with the Court Liaison at the time services are terminated to a youth and family, which includes a brief statement relative to the service provided, the service outcome(s) and the recommendation(s) for aftercare/follow-up to the youth and family.
K. Background Checks: Background checks are required for all program staff and volunteers who have the potential for contact with youth under 18. These background checks must be completed in advance of individuals working directly with youth. Such individuals will authorize such checks in writing and submit to fingerprinting when required. The agency shall retain the signed form authorizing the background check. All background check information, including the signed authorizing forms shall be maintained separately in a confidential file, apart from the employee’s personnel records. Funded programs will be required to have a written protocol in place detailing the requirement for background checks; evidence of their completion; the protocol for reviewing and making determinations regarding results; etc. In no case shall a Person who has been indicated as the perpetrator of any of the child abuse/neglect allegations identified in 89 Ill. Adm. Code Section 385.50(a) be deemed fit for service that allows access to children.
L. The Provider agrees to send a minimum of one staff representative per program grant to attend mandated regional and/or statewide meetings sponsored by the Department.
M. Program Plan and Deliverables: The Provider shall submit an annual program plan and program reports in the format defined by the Department.
N. The Provider will report participant, case planning and service delivery data to DHS utilizing the eCornerstone system.

2. RUR- Performance Measures
The expected outcomes are as follows:
A. Youth referred to the Department, pursuant to an Order for Temporary Service, will be removed from the Juvenile Temporary Detention Center within 24 hours of referral.
B. Youth will receive a YASI (Youth Assessment Screening Instrument) upon entrance into the program.
C. Youth service plans will be developed within 48 hours following placement of the youth.
D. Youth served (not referred/returned to court) will be in a family/long-term living arrangement at case closure.
E. Youth served (not referred/returned to court) will have reduced risk upon case closure.
F. Youth served (not referred/returned to court) will have increased protective factors upon case closure.
G. Youth served will receive a YASI closing assessment upon case closure.
Eligibility Requirements
RUR grantees must hold a valid Child Welfare Agency license issued by the Department of Children and Family Services (See 89 IL Admin Code 401 Licensing Standards for Child Welfare Agencies.)

Applicant Agency must have a current, established working relationship with Cook County Probation & Court Services Department. This relationship with probation must be described in the Application and a Letter from Probation Department management must be included with the application.

Additionally, the Applicant Agency must have a current, established working relationship with the Cook County Temporary Detention Center. This relationship with the Detention Center must be described in the Application and a Letter from Detention Center management must be included with the application.

Additional Requirements can be found in the Posting Notice.
Eligible Applicants
Nonprofit Organizations;
Application and Award Processing
a) Pre-application Coordination.
Applicant agencies may not be eligible for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov. During pre-qualification, Dun and Bradstreet verifications are performed including a check of Debarred and Suspended status and good standing with the Secretary of State. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire. If applicable, the agency will be notified that it is ineligible for award as a result of the Dun and Bradstreet verification. The entity will be informed of corrective action needed to become eligible for a grant award.

b) The Application Procedure.
An Application must be submitted in the format required by the Department and in the manner dictated by the Department. Refer to NOFO for detailed information.

c) Award Procedure.
1) An award shall be made pursuant to a written determination based on the evaluation criteria set forth in the grant application and successful completion of finalist requirements.
2) A Notice of State Award (NOSA) will be issued to the Merit Based finalists that have successfully completed all grant award requirement. Based on the NOSA, the Merit Based finalist is positioned to make an informed decision to accept the grant award. The NOSA shall include:
a. The terms and condition of the award.
b. Specific conditions assigned to the grantee based on the fiscal and administrative and programmatic risk assessments.
3) Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov.
4) A written Notice of Denial shall be sent to the applicants not receiving awards.

d) Criteria for Selecting Proposals.
Review teams comprised of 3 individuals employed by DHS serving in the Division of Family and Community Services will be assigned to review applications. These review teams, where possible will be comprised of staff within the Bureau or Youth Intervention Services and may include individuals working in the Bureau serving as Government Public Service Interns under contract from the University of Illinois at Springfield.

Applications will first be reviewed and scored individually. Then, team members will collectively review the application, their scores and comments to ensure team members have not missed items within the application that other team members identified. Application highlights and concerns will be discussed. Individual team members may choose to adjust scores to appropriately capture content that may have been missed initially. Scores will then be sent to the application Review Coordinator to be compiled and averaged to produce the final application score.

Proposal Scoring

Application Narratives will be evaluated on the following criteria:
Executive Summary 5 points
Capacity - Agency Qualifications / Organizational Capacity 45 points
Quality - Description of Program Design and Services 40 points
Need – Description of Need 5 points
Budget & Budget Narrative 10 points
TOTAL 100 POINTS

The application criteria to be reviewed and scored are found in the Proposal Narrative Content section of the NOFO.

In addition to the application final score, consideration may then be given to past performance. Funding decisions will be made based on the quality of your renewal application based on the 100 point scale as described above and will consider past performance if the scoring process produces a tie. Final award decisions will be made by the Director of the Division of Family and Community Services at the recommendation of the Associate Director for the Office of Community and Positive Youth Development. The Department reserves the right to negotiate with successful renewal applicants to cover unserved areas that may result from this process.

e) Appeals.
Refer to DHS Merit Based Review Policy - Appeals Process

f) Renewals.
This program is renewed annually. Grantees are required to update their plan and submit a current year budget
Assistance Consideration
a) Formula and Matching Requirements
Providers are required to provide in-kind and/or financial match from local public or private resources to supplement the RUR grant. Funds for this grant will be a mixture of state general revenue (GR) and federal funding. Please read carefully below as the match requirement and approved sources are different for State and Federal funds.

State General Revenue (GR) Funds:

The state funding requires a 10% match calculated as follows: GR grant amount x .10 = required match for the GR portion/contract. Example: $100,000 GR RUR Grant = $100,000 x .10 = $10,000 required match.

Approved sources include in-kind or financial match from local public or private resources. This may include federal funding sources but may not include other state funds. By claiming a dollar as match, you will be held accountable for ensuring that the same dollar is not being claimed as match to any other source.

Federal Funds:

The federal portion may not exceed 75% of the total including match. Therefore, a 25% match is required for this federal portion of funds. It is calculated as follows:

Federal grant amount / .75 = total amount that must be documented to meet required match. Subtract the federal grant amount from this and you will have the required match. Example: $100,000 Federal RUR Grant = $100,000 / .75 = $133,333.33. $133,333.33 - $100,000 = required match of $33,333.33.

Approved sources of in-kind and financial cash match include local public or private resources. This match may not include federal funding sources or other state funds. By claiming a dollar as match, you will be held accountable for ensuring that the same dollar is not being claimed as match to any other source and that the source of the match is from approved sources.

Cash Match Sources: The match may be made up of Mental Health Boards, United Way funds, corporations, local taxes, fund raising, revenue generated through client vocational training activities or certification of expenditures by local government.

In-kind Match Sources: The match can include volunteers, under the supervision of qualified staff, that assist in providing direct services, facility space donated for use and provision of direct services program supplies, goods, and services donated to assist in the provision of direct services, equipment loaned or donated for the provision of direct services, direct services of provider staff after normal work hours - these staff must not be associated with the program.

Additional Federal Match Requirements:

Of the 25% match required- a portion must be cash and a portion may be in-kind. A minimum of 10% must be a financial cash match. The remaining amount may be in-kind or financial. The in-kind match may NOT exceed 15%. The 10% and 15% are based on the total grant plus match and are calculated as follows:

1. 10% example: $100,000 Federal RUR Grant = $100,000 / .75 = $133,333.33. $133,333.33 X .10 = minimum required cash match of $13,333.33.
2. 15% example: $100,000 Federal RUR Grant = $100,000 / .75 = $133,333.33. $133,333.33 X .15 = maximum allowed in-kind match of $19,999.99.

b) Maintenance of effort (MOE). General Revenue funding to be issued under a Grant agreement for this program is NOT expected to be used by the Department as TANF MOE.

c) D. Indirect cost requirements
In order to charge indirect costs to this grant, the applicant organization must have a Federal or State annually negotiated indirect cost rate agreement (NICRA) or must elect to use the De Minimis Rate.

Every organization that receives an FY2020 state award must make an indirect cost rate proposal or election in the Crowe Activity Review System (CARS), including organizations that are choosing not to claim payment for indirect costs.
CARS URL: https://solutions.crowehorwath.com/CARS/StateofIllinoisGOMB/Login.aspx

Indirect Cost Rate Election:
a) Federally Negotiated Rate. Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federal NICRA as Attachment 2.
b) State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois by completing an indirect cost rate proposal in the CARS system if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate.
c) De Minimis Rate. An organization that has never received a Federal or State Negotiated Rate may elect a de Minimis rate of 10% of modified total direct cost (MTDC). Once established, the de Minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de Minimis rate. If programs elect to use the De Minimis rate, it is critical that program budgets accurately calculate the MTDC base. Please see the regulation below and note the exclusions to MTDC.

2 CFR § 200.68 Modified Total Direct Cost (MTDC).
MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and subawards and subcontracts up to the first $25,000 of each subaward or subcontract (regardless of the period of performance of the subawards and subcontracts under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward and subcontract in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs.

E. "No Rate": Grantees have discretion not to claim payment for indirect costs. Grantees that elect not to claim indirect costs cannot be reimbursed for indirect costs. The organization must record an election of "No Indirect Costs" into CARS.

Crowe Activity Review System (CARS).
CARS will allow your organization to document your already established federally approved indirect cost rate, complete an indirect cost rate proposal (see State Negotiated Rate above), elect to charge the De Minimis rate (10%) of modified total direct costs (MTDC), or select that no reimbursement of indirect costs will be requested. Submission requirements are located on page 2 of the Uniform Budget Template as well as 2 CFR 200 Appendices IV, V & VII.
a) Organizations which have not previously made an indirect cost rate election must submit an election (and indirect cost rate proposal, if necessary) immediately and no later than 3 months after receiving an award notification or invitation to the CARS system.
b) Organizations that have previously established an indirect cost rate election must submit a new indirect cost rate election immediately and no later than 6 months after the close of their organization’s fiscal year.
c) Every organization must make an indirect cost rate election in CARS even if the organization is choosing De Minimis Rate or “no rate”. Organizations that do not make an election or submission inside the CARS system within the required timeframes will not be allowed to claim indirect cost reimbursement.
d) For more information, see https://www.illinois.gov/sites/GATA/Pages/default.aspx.

Post Assistance Requirements
a) Reports.
1. The Provider will submit monthly expenditure documentation forms in the format prescribed by the Department. The Expenditure Documentation forms must be submitted no later than the 15th of each month for the preceding month by email.
2. Quarterly data reports will be pulled from the eCornerstone data system on or after the 15th of each month. Providers must ensure all youth referred to and served in the RUR program are entered into the Departments eCornerstone data system as required to ensure accurate reports.
3. Quarterly Narrative and Performance data reports will be submitted by email in a format prescribed by the Department, no later than the 15th of the month immediately following the quarter for the preceding quarter.
4. Year-End Financial, Narrative and Performance Data reports will be submitted by email in a format prescribed by the Department, no later than 30 days following the end of the fiscal year.
5. Additional annual performance data may be collected as directed by the Department and in a format prescribed by the Department.


b) Audits.
Grantee shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 USC 7501-7507) and subpart F of 2 CFR Part 200, and the audit rules set forth by the Governor’s Office of Management and Budget. See 30 ILCS 708/65©.

c) Records.
Record retention requirements can be found in CFR 200.333.
Regulations, Guidelines, Literature
Any Regulations, Guidelines, or Literature necessary for program implementation will be provided by the DHS Program Office responsible for managing this program grant at no cost to the provider.
Funding By Fiscal Year
FY 2017 : $426,183
FY 2018 : $236,500
FY 2019 : $236,500
Federal Funding
Notice of Funding Opportunities
Agency IDAward RangeApplication Range
Details17-444-80-0712-01$236500 - $23650005/16/2016 - 06/06/2016 : 12:00pm.
Details20-444-80-0712-01$0 - $23650003/05/2019 - 04/08/2019 : 3:00 PM
Agency IDGrantee NameStart DateEnd DateAmount
FCSYR04045-FCSYR04045YOUTH OUTREACH SERVICES07/01/201906/30/2020236,500