Homeless Youth
CSFA Number: 444-80-0711
Agency Name
Department Of Human Services (444)
Agency Identification
DFCS
Agency Contact
Karrie Rueter
217-557-2943
DHS.YouthServicesInfo@Illinois.gov
Short Description
The Homeless Youth program is a holistic model designed to increase the safety of youth ensuring that their basic survival needs are met while also providing safe and stable housing; education and employment services, and the life skills necessary to become self-sufficient. The primary service delivery approach includes assessment and individualized case management. Program goals include: Ensuring youth are safe and stable; increasing the number of self-sufficient youth among the homeless youth population; and fewer homeless youth. The program targets youth 14-23 years of age who lack safe and stable housing. The model includes the following basic program components:

• Outreach (OR)
Outreach programs are designed to identify homeless youth to ensure that their basic safety, survival and immediate needs are being met, to reunify the youth with his/her family when possible, and to provide case management and other services designed to assist the youth in making healthy lifestyle choices.

• Emergency Shelter/Interim Housing (ES)
Emergency/Interim Housing programs provide temporary housing and services to homeless youth on a 24-hour basis for up to 120 days. These programs are designed to ensure that basic safety, survival and immediate needs are being met, to reunify the youth with his/her family, when possible or to transition them from homelessness to self-sufficient living.

• Transitional Living (TL)
Transitional Living programs provide housing and services to homeless youth for up to 24 months. Programs are designed to transition youth from homelessness to self-sufficient living; and/or to reunify the youth with his/her family, when possible.
Subject Area
Human Services
Program Function
Income Security and Social Services
Enabling Legislation
Homeless Youth is authorized by the Children and Family Services Act (20 ILCS 505/17 and 17a)
Objectives and Goals
Goals:
• To ensure youth are safe and stable
• To increase the number of self-sufficient youth among the homeless youth population
• Fewer homeless youth
Types of Assistance
Project Grants
Uses and Restrictions
Providers will implement a holistic model that includes an outreach component, an emergency shelter/interim housing component and a transitional living component. The primary service delivery approach will be individualized case management.

1. Outreach Requirements
Outreach programs are designed to identify homeless youth, who are not wards of the State, to ensure that their basic safety, survival and immediate needs are being met, and to provide case management and other services designed to assist homeless youth in making healthy lifestyle choices.
A. Eligibility requirements:
1) Youth must be at least 14 years of age and may not have reached their 24th birthday.
2) Youth may not be enrolled after their 24th birthday.
3) For youth up to the age of 18, including minor unmarried parents, immediately upon intake, the provider must notify the local CCBYS (Comprehensive Community-Based Youth Services) agency about any youth who is a minor away from home who has run away or whose parents will not allow him/her into the home; and when necessary notify DCFS and /or the local law enforcement.
B. All youth will immediately receive the following:
1) A safety assessment; an emergency care/safety plan and that plan will be implemented to ensure that the immediately identifiable needs of these youth in crisis are met, including food, clothing, emergency shelter, survival aid, medical treatment, emergency mental health /substance use referral/ treatment, etc.
2) Referring youth under the age of 18 to the local CCBYS provider as indicated above.
3) Contacting the DCFS hotline in required situations.
C. When necessary, youth will have access to age-appropriate emergency shelter.
D. Whenever possible, youth will receive the following:
1) Comprehensive individualized assessment and case planning services. Providers must maintain the capacity to provide assessment-based, individualized case management services to a minimum of 4 youth, not housed in the program, at any given time.
2) Help to reunify youth with his/her family where appropriate.
3) Help to achieve safe, stable living arrangements.
4) Information on employment, job readiness and support services;
5) Responding to the educational needs of youth. Informing them of their rights and working with the appropriate McKinney-Vento liaison to ensure their rights are honored. (Federal law that ensures youth experiencing homelessness have full and equal access to an appropriate public education and that they experience success in school.)
6) Offering education, prevention, and access to intervention services on issues related to domestic violence, sexual abuse, or exploitation
E. Outreach Program Activities at a minimum will include:
1) Contacting homeless youth where they congregate, through site-based outreach and/or a drop in shelter;
2) Conducting outreach events - Services are provided in areas where homeless youth are known to congregate or where they are located; or
3) Other outreach activities – These are activities within the community designed to make them aware of services available at the agency. This may include in-person outreach, flyers, speaking to community groups, hotlines and/or other means of establishing the agency as a resource for homeless youth.

2. Emergency Shelter/Interim Housing (ES)
Emergency/Interim Housing programs provide temporary housing and services to homeless youth who are not wards of the State, on a 24-hour basis for up to 120 days. These programs are designed to ensure that basic safety, survival and immediate needs are being met, to reunify the youth with his/her family, when possible or to transition them from homelessness to self-sufficient living. Programs will also provide case management and other services designed to assist homeless youth in making healthy lifestyle choices.

A. Eligibility requirements:
1) Youth must be at least 14 years of age and may not have reached their 24th birthday.
2) Youth may not be enrolled after their 24th birthday.
3) Youth enrolled prior to their 24th birthday remain eligible for up to 120 days of service even if it exceeds their 24th birthday. (Youth will not be terminated on their 24th birthday.)
B. For youth up to the age of 18, including minor unmarried parents:
1) Immediately upon intake, the provider must notify the local CCBYS (Comprehensive Community-Based Youth Services) agency about any youth who is a minor away from home who has run away or whose parents will not allow him/her into the home; and/or
2) Within 48 business hours of intake, parental permission must be obtained in writing or, if verbal, it must be witnessed by two parties. If permission cannot be secured within 48 business hours:
• the agency must document its attempts to secure parental permission; and
• the agency must follow procedures outlined in the Illinois Juvenile Court Act, found at 705 ILCS 405/3-5.
C. Agency staff must be available 24 hours a day to enroll youth and provide services that at a minimum will include:
1) Conducting a safety assessment; developing an emergency care/safety plan and implementing it to ensure that the immediately identifiable needs of these youth in crisis are met, including food, clothing, emergency shelter, survival aid, medical treatment, emergency mental health /substance use referral/ treatment, etc.
2) Referring youth under the age of 18 to the local CCBYS provider.
3) Contacting the DCFS hotline in required situations.
4) Providing safe, clean, dry place to sleep for a minimum of 4 youth.

3. Transitional Living (TL)
Transitional Living programs provide housing and services to homeless youth who are not wards of the State, for up to 24 months. Programs are designed to transition youth from homelessness to self-sufficient living; and/or to reunify the youth with his/her family, when possible.

A. Eligibility requirements:
1) Youth must be at least 16 years of age and may not have reached their 24th birthday.
2) Youth may not be enrolled after their 24st birthday
3) Services to youth will end with their 24th birthday. Any exception to this rule will be case by case and must be approved in writing by the DHS Program Administrator. Approved extensions must meet criteria established by DHS and will be 3 months in length. In NO case will extensions exceed one year.
4) For enrollment of youth up to the age of 18, parental permission must be granted or the youth must be partially or fully emancipated.

B. The facilities must have the capacity to accommodate not fewer than 4 youth at any time.
C. The facilities must be in compliance with State and local licensing requirements to operate the proposed housing model.
D. Programs must provide homeless youth with stable, safe living accommodations. Living accommodations may be host family homes, group homes, or supervised apartments. Supervised apartments are either agency-owned apartment buildings or “scattered-site” apartments, which are single-occupancy apartments rented directly by youth people with support from the agency.
E. Programs must provide youth with basic life skills training, including health promotion, life planning and goal setting, household management and budgeting, and interpersonal skill-building. Interpersonal skill-building must include helping youth develop permanent connections with peers, family and other adults.
F. Programs must also provide pregnant and parenting youth with life skills training in adequate supervision, parenting skills, family budgeting, health and nutrition, child care for dependent children, family planning, and pregnancy prevention.
G. Programs must provide youth with educational opportunities, such as GED preparation, post-secondary training, or vocational education. Services for secondary education must be coordinated with the youth’s McKinney-Vento Homeless Assistance Act of 1987 (as amended).
H. Programs must develop and implement a job readiness plan with each youth that includes steps to obtaining and keeping a job, resume writing, interviewing skills, and appropriate professional work attire.
I. Programs must collaborate with each youth to develop individual goals designed to help youth transition from supervised participation in the program to independent living or another safe and appropriate living arrangement.
J. Programs must develop and implement a discharge plan that includes providing follow-up support and/or additional services to each youth at least 3 months, 6 months, and 1 year after they leave the program.
K. The organization must have a supervisory structure that provides for adequate on-site supervision for both staff and youth in residential and non-residential services. On-site supervision is not required in host family homes.

4. Programming
Each funded program will provide the following in addition to the preceding services.

A. Intake - Intake should be completed within 24 hours of accepting the client into the program. Often this will be completed in conjunction with the emergency safety assessment. Intake should include, at a minimum, the following information, documents and/or processes:
1. Enrollment - The provider must collect demographic information, emergency contact information, referral date, source and reason, education and employment status, information regarding special population status (pregnant, parenting, LGBTQ, Disability etc.) and information on other current and/or prior services.
2. Client’s Rights - The provider must inform the youth of his/her rights that are protected by state and federal law. The agency assures that the youth’s rights are:
a. presented to the youth in writing;
b. communicated to the youth in a language that he/she understands;
c. signed by the youth, his/her parent or guardian (when applicable) and caseworker; and
d. kept on file at the provider agency.
3. Informed Consent - The provider must confirm that the youth consents to services. This document must:
a. be presented to the youth in writing;
b. include the types of services to be provided;
c. be communicated to the youth in a language that he/she understands;
d. be signed by the youth, his/her parent or guardian (when applicable) and caseworker; and
e. be kept on file at the provider agency.
4. Rules of the Home – For youth participating in ES or TLP programming, the provider must inform the youth of the rules of the home, including the consequences for breaking them. These rules must be:
a. provided to the youth in writing;
b. communicated in a language that he/she understands;
c. signed by the youth; and
d. kept on file at the provider agency.
B. Comprehensive Assessment
1. Within 30 days of accepting a client into the program, the provider must conduct a comprehensive assessment of the client’s needs, using an individualized assessment process, as prescribed by the Department.
2. Within 30 days of determining that a youth is pregnant or parenting, he or she must have an additional assessment, as prescribed by the Department.
3. Additional assessments should be conducted as necessary. These would include, but are not limited to Substance Abuse; Mental Health; Educational; Trauma etc. These can be completed by referral.
C. Case Planning - Within 45 days of enrollment into the program, and after completing the comprehensive assessment, the provider agency must develop an individualized case plan with the youth, as follows:
1. The provider must convene a case planning meeting which must include, at a minimum, the youth and provider staff. The youth’s support (e.g., friends, family, guardian, other service providers, and/or clergy) are encouraged to participate, when possible and appropriate.
2. The case plan must include clearly stated goals and measurable objectives, in language that the youth can understand.
3. The goals should relate directly to the needs identified by the youth’s comprehensive assessment and should be aimed toward positive discharge of the youth from the program.
• This will also include any needs resulting from additional assessments conducted and may include items from the emergency/safety plan that are yet to be completed.
4. The case plan must include the frequency and manner of interaction between the youth and his/her case worker, as appropriate to the achievement of his/her goals.
5. The case plan must be signed by the youth, provider staff, and any other service provider who was present at the meeting, indicating that they agree to and support the plan. Other individuals who attend the meeting are encouraged to sign, when appropriate.
6. The provider agency must keep the original case plan on file, and provide a copy to the youth.
7. The case plan must be monitored as described in Section F, Case Monitoring and Tracking, below.
D. Required Services. All providers must provide or subcontract for the following services, in a manner that is culturally sensitive and developmentally appropriate, indicated through the assessment of the client’s needs and appropriate to implementation of the case plan. Available services shall include, but not be limited to:
1. Housing
2. Food - The provider will insure that the youth has access to sufficient food to meet his/her physical needs
3. Needed goods - The provider will assure that the youth has access to needed goods, including, but not limited to, clothing, shoes, food and personal hygiene products
4. Benefits - The provider will assist youth in obtaining and maintaining available entitlements supports and services (e.g., SSI, SSDI, WIC, TANF, subsidized housing).
5. Educational services - The provider will assure that the youth has access to an educational program promoting achievement of a GED or high school diploma.
6. Life skills/independent living skills - Life skills or independent living skills training that promote the youth’s self-sufficiency and address the needs of special populations.
7. Employment and/or vocational training - The provider will assure that the youth has access to an employment/vocational program promoting achievement of career or vocational goals.
8. Social skills training - The provider will promote the development of interpersonal skills in the youth through positive modeling and/or access to formal training or involvement in group activities.
9. Prevention services - Any of a variety of support services designed to improve the health and well-being of the youth and to enhance his/her chances of achieving or maintaining self-sufficiency and a healthy lifestyle.
10. Transportation - May include the purchase of tickets and/or passes for airplanes, buses or trains; taxi or car fare; or provision of transportation for a youth by a driver approved by the provider agency.
11. Individual counseling - Problem-solving, guidance and consultation with the youth around the case plan and/or his/her immediate concerns
12. Special population needs - Services to address the needs of youth with special needs, such as those who are pregnant and/or parenting, including fathers; LGBTQ (lesbian, gay, bi-sexual, transgender, questioning); delinquent; developmentally disabled.
E. Additional Services - The provider may provide onsite, refer and/or link the youth to community-based resources for the following services, in a manner that is culturally sensitive and developmentally appropriate, as indicated through the assessment of needs and appropriate to implementation of the case plan:
1. Substance abuse services
2. Legal services
3. Mental health services
4. Individual therapy
5. Physical health services
6. Dental services
F. Case Monitoring/Tracking - Providers must monitor and track the youth’s progress toward achievement of his/her goals as established in the case plan.
1. Providers must document the youth’s progress toward achievement of his/her stated goals, entering case notes into his/her file that are clearly related to the case plan.
2. The case plan in its entirety must be reviewed with the youth every 90 days, at a minimum, and updated as necessary. Updating will include the development of new goals and objectives that reflect the youth’s progress and current status.
G. Discharge/Case Closure - When possible, prior to leaving the program, the provider will meet with the youth and others, as appropriate, to discuss the youth’s impending discharge.
1. The provider will document the circumstances of and reason(s) for the youth’s discharge from the program.
2. The provider will meet with the youth to develop a discharge plan which includes, at a minimum, a summary of services received, activities currently in place, and services that will be available to him/her through the provider and other community agencies for a minimum of 30 days. The plan will also include recommendations for follow-up.
3. The provider will collect data necessary to track program and youth progress and outcomes. At a minimum this will include: Discharge date and reason, education and employment status, information regarding special population status for example if youth was pregnant, did she receive pre-natal care. Information will also be collected on case plan progress and additional items deemed necessary by the Department.
H. Follow-up Services - Three months after the case is closed, the provider must have documented attempt(s) to contact the youth to assure that the situation continues to be stable. If necessary, the case will be re-opened to provide additional needed services.

5. Administration
Each provider is required to adhere to the following:
A. Agency Licensure - Agencies that provide housing for youth under the age of 18 must be licensed by DCFS. The type of license that is appropriate for any given program (for example, child welfare, aggregate living, etc.) will be determined by DCFS. Please refer to Title 89, Chapter II, Subchapter d, Part 37 Facilities and programs exempt from licensure AND subchapter e, Part 410 Licensing standards for youth emergency shelters.
B. Staffing
1. Ratio - The youth-to-staff ratio varies based on the type and intensity of services being provided, as follows:
a) Group housing - The youth-to-staff ratio in licensed programs that provide housing for youth under the age of 18 will be determined by the DCFS license. In cases where licensing does not apply, the program shall maintain a ratio of staff to youth that is sufficient to ensure adequate supervision and treatment, as determined by the Department.
b) Scattered site housing - The youth-to-staff ratio for case management of youth in scattered site living must be no more than 25 to 1.
c) Outreach events/activities - For safety purposes, two staff persons or one staff person and one trained volunteer, at a minimum, must be present at every outreach event/activity.
C. Qualifications - Staff qualifications will vary based on the services being provided, as follows:
1) Housing - Staff qualifications in licensed programs that provide housing for youth under the age of 18 will be determined by the DCFS license. In cases where licensing does not apply, staff qualifications are as follows:
a) Direct service - At least 21 years of age with a minimum of a high school diploma or GED plus experience; bachelors degree is preferred.
b) Case managers - At least 21 years of age with a minimum of a bachelors degree in a related field plus experience; masters degree plus experience preferred.
c) Supervisor - At least 25 years of age with a minimum of a bachelors degree plus experience; masters degree plus experience is preferred.
d) Administrator - At least 25 years of age with a minimum of a masters degree plus experience.
2) Outreach
a) Direct service - At least 18 years of age with a minimum of a high school diploma or GED plus experience (prior work experience and/or life experience); bachelors or masters degree plus experience is preferred.
b) Supervisor/Administrator - At least 25 years of age with a minimum of bachelors degree plus experience; masters degree plus experience is preferred.
c) Training and Continuing Education - Ongoing training and education is essential for the professional growth of the staff and assurance of high quality care for youth. At a minimum, each staff person must complete 15 hours of training every two years. This training must include:
• First aid/CPR certification
• Agency/program policies and procedures
• Youth and adolescent development
• Child Care Act of 1969 (225 ILCS 10) and mandated reporting
• Crisis intervention
D. Training - The organization must have a staff training program that includes ongoing training on the following topics: risk reductions; aftercare; homelessness and poverty; case management/planning; case documentation; safety protocols; ethics and boundaries; harm reduction; crisis intervention; trauma informed care; positive youth development; basic counseling skills; healthy sexual behavior; gay, lesbian, bisexual, and transgender issues; cultural awareness and sensitivity; mental health awareness; alcohol, drug and chemical dependency awareness; bullying and harassment; and sexual exploitation and prostitution.
E. Safety Protocol - Grantees must have policies prohibiting harassment based on race, sexual orientation, gender, gender identity (or expression), religion, and notional origin. Grantees must have procedures established to monitor claims, address them seriously, and document their corrective action(s) so all participants are assured that programs are safe, inclusive, and non-stigmatizing by design and in operation.
F. Supervision - Providers must ensure that there is sufficient supervision to provide for the safety and oversight of outreach workers.
G. Reporting of Unusual Incidents
The agency must notify appropriate Department staff in writing of any of the following incidents involving youth enrolled in the program, within 24 business hours of the incident:
• Serious threat or violence to self or others
• Death
• Suicide/suicide attempt
• Violence between youth and staff that results in injury
• Allegation of abuse or neglect reported to the State’s Central Registry (DCFS)
H. A confidential record keeping system, which includes a central standardized file on all clients will be developed, maintained and kept in a locked file cabinet. Files on each client shall include the intake/assessment, legal documents, care plan, agreements for care, and case notes reflective of the ongoing care and services to the youth.
I. Policy and Procedure Manual - each agency will develop/maintain a written local policy and procedure manual that contains at a minimum, the policies/procedures for the following:
1. Emergency procedures for:
a. transportation - bad weather practices, accident procedures, driver requirements
b. serious illness/medical emergencies
c. assessing medical care for youth in agency placement
d. taking necessary precautions to guard against contagious and communicable diseases
2. Maintenance of personnel files for all staff, including volunteers and interns
3. Monitoring of staff who serve as child transporters for possession of a valid Illinois driver's license, good driving record documented by Secretary of State Transcript, current proof of insurance and a current background check on file.
4. Maintenance of client confidentiality-both on paper and in computer.
5. Non-traditional (off-site and after hours) usage of the Department's e-Cornerstone system.
6. Notifying the local CCBYS agency about any youth who is a minor away from home, who has run away, or whose parents will not allow him/her to return home.
7. All staff who administers the Ansell-Casey assessment must participate in the required DHS sponsored Ansell-Casey training in advance of administering the assessment. This training will be offered multiple times per year. Any exception to this must be pre-approved by the Department.
8. Methods for assuring that staff are trained and updated on local policies.
9. Maintenance of a central record for reporting unusual incidents that includes documentation of contact with DHS at a minimum and DCFS (as appropriate to the nature of the incident).
10. Agency plan for outreach to local social service provider community to educate them about Homeless Youth and facilitate referrals (minimally with schools). Agency maintains documentation that outreach activities occur at least annually.
11. Handling DCFS wards who are not program eligible.
12. A policy for determining how and where outreach activities will be offered. Policy should include how data is used to support decisions, as well as information from other community entities or agencies such as law enforcement, faith-based organizations, etc. Agency has a methodology to determine "where youth are known to congregate."
13. Availability of staff on a 24/7 basis.
14. A policy addressing the review and updating of the Policy and Procedure Manual including the frequency with which it is done.
J. The Provider agrees to send a minimum of one staff representative to attend mandated regional and/or statewide meetings sponsored by the Department. The Provider should budget for 2 meetings per year. Efforts will be made to schedule meetings in locations to ensure one-way travel time does not exceed 3 hours.
K. Client Reporting: The Provider agrees to use the Department's eCornerstone system to fully document the provision of services to each client. This will be enrolling all youth served in the program, capturing demographic and risk factor data; capturing education, employment, living and other status information; assessment information, case planning information; service delivery; termination and follow up information.
1. Clients will be enrolled in eCornerstone within 24 hours of initial contact.
2. A Casey Assessment must be conducted within 30 days of enrollment.
3. A case plan will be developed within 45 days of enrolment.
4. Additional assessments will be recorded in eCornerstone upon completion.
5. Casey Assessment(s) must be conducted upon discharge from program and recorded in e-Cornerstone.
6. The client's eCornerstone enrollment must be terminated within 72 hours of exiting the program
L. Client Records: A current hard copy record shall be maintained for each youth receiving services. Records for each child shall include, but not be limited to supporting documentation for the following:
1. Initial assessment
2. Intake information
3. Ansell-Casey Assessment including subsequent timely Assessments.
4. Signed and dated client case plan with any subsequent revisions, updates, etc. and documentation that copy of case plan was provided to youth.
5. Other legal documents, and agreements for care, as appropriate, and case notes reflective of the ongoing care and treatment of the child.

6. HY- Performance Measures
The expected outcomes are as follows:
A. Percent of required service slots available.
B. Percent of youth with a completed Safety Assessment.
C. Percent of youth with an Emergency Care Plan implemented.
D. Percent of youth with a completed Ansell Casey Assessment.
E. Percent of youth with a Case Management Plan developed.
F. Percent of youth with a Case Management Plan Implemented.
G. Percent of Case Management Plans that include strategies to encourage education employment and/or education (High School, GED, Vocational etc.)
H. Percent of Case Management Plans that include the strategies to increase living skills.
I. Percent of Emergency Shelter and Transitional Living Youth who exited the program to stable housing
J. Percent of Transitional Living Youth who exited the program employed and/or enrolled in educational program
K. Percent of pregnant youth that received prenatal care
L. Percent of parenting Transitional Living Youth that receive parenting skills education
M. Percent of eligible youth acquiring with one or more new mainstream benefits (SSI, Medicaid, TANF, SNAP, WIC)
Eligibility Requirements
1. Eligible Applicants
This competitive funding opportunity is limited to those public or private, not-for-profit community-based agencies who meet all of the Pre-Qualification and Mandatory Requirements described in this section. Failure to provide the requested information as outlined in this NOFO to demonstrate these criteria are met will result in the application being removed from funding consideration. Note: It is NOT necessary for applicants to have previously held a Homeless Youth grant funded by DHS to be eligible.
The Mandatory Requirements are essential items that must be met by the Applicant. If any Mandatory Requirement is not met, the responding Applicant’s entire proposal will not be considered. If all responding applicants fail to meet a particular mandatory requirement, that mandatory requirement may, at the sole discretion of the State, be removed from the Mandatory Requirements so the evaluation process may continue. However, this does not obligate DHS to make an award to any applicant that fails to meet all mandatory requirements.
A. Agency Licensure - Successful applicants must hold all necessary licensees for the program model proposed. Agencies that provide housing for youth under the age of 18 must be licensed by DCFS. The type of license that is appropriate for any given program (for example, child welfare, aggregate living, etc.) will be determined by DCFS. Please refer to Title 89, Chapter II, Subchapter d, Part 37 Facilities and programs exempt from licensure AND subchapter e, Part 410 Licensing standards for youth emergency shelters.
B. If a HY grantee subcontracts for housing services, the subcontractor, like the grantee, must also hold a valid license issued by the Department of Children and Family Services.
C. Providers agree to remain in compliance with the licensing requirements of the Child Care Act of 1969, as amended, including all applicable rules promulgated by the Department of Children and Family Services pursuant to the Child Care Act with any and all other applicable standards prescribed by State or Federal law or regulations.
Please refer to Title 89, Chapter II, Subchapter d, Part 37 Facilities and programs exempt from licensure AND subchapter e, Part 410 Licensing standards for youth emergency shelters.

Applicants must be a Public or private, not-for-profit community-based agency.

Additional eligibility criteria can be found in the Funding Notice.
Eligible Applicants
Nonprofit Organizations;
Application and Award Processing
a) Pre-application Coordination.
Applicant agencies may not be eligible for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov. During pre-qualification, Dun and Bradstreet verifications are performed including a check of Debarred and Suspended status and good standing with the Secretary of State. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire. If applicable, the agency will be notified that it is ineligible for award as a result of the Dun and Bradstreet verification. The entity will be informed of corrective action needed to become eligible for a grant award.

b) The Application Procedure.
An Application must be submitted in the format required by the Department and in the manner dictated by the Department. Refer to NOFO for detailed information.

c) Award Procedure.
1) An award shall be made pursuant to a written determination based on the evaluation criteria set forth in the grant application and successful completion of finalist requirements.
2) A Notice of State Award (NOSA) will be issued to the Merit Based finalists that have successfully completed all grant award requirement. Based on the NOSA, the Merit Based finalist is positioned to make an informed decision to accept the grant award. The NOSA shall include:
a. The terms and condition of the award.
b. Specific conditions assigned to the grantee based on the fiscal and administrative and programmatic risk assessments.
3) Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov.
4) A written Notice of Denial shall be sent to the applicants not receiving awards.

d) Criteria for Selecting Proposals.
Applications that fail to meet the criteria described in “Eligibility Information” will not be scored and considered for funding. Review teams comprised of 3 individuals employed by DHS serving in the Division of Family and Community Services will be assigned to review applications. These review teams, where possible will be comprised of staff within the Bureau or Youth Intervention Services and may include individuals working in the Bureau serving as Government Public Service Interns under contract from the University of Illinois at Springfield.

Applications will first be reviewed and scored individually. Then, team members will collectively review the application, their scores and comments to ensure team members have not missed items within the application that other team members identified. Application highlights and concerns will be discussed. Individual team members may choose to adjust scores to appropriately capture content that may have been missed initially. Scores will then be sent to the application Review Coordinator to be compiled and averaged to produce the final application score.

Proposal Scoring

Application Narratives will be evaluated on the following criteria:
Executive Summary 5 points
Capacity – Agency Qualifications/Organizational 40 points
Need - Description of Need 10 points
Quality – Description of Program Design & Services 40 points
Budget Narrative 5 points
TOTAL 100 POINTS

The application criteria to be reviewed and scored are found in the Proposal Narrative Content section of the NOFO.

In addition to the application final score, consideration may then be given to past performance. Funding decisions will be made based on the quality of your renewal application based on the 100 point scale as described above and will consider past performance if the scoring process produces a tie. Final award decisions will be made by the Director of the Division of Family and Community Services at the recommendation of the Associate Director for the Office of Community and Positive Youth Development. The Department reserves the right to negotiate with successful renewal applicants to cover unserved areas that may result from this process.

e) Appeals.
Refer to DHS Merit Based Review Policy - Appeals Process

f) Renewals.
This program is renewed annually. Grantees are required to update their plan and submit a current year budget
Assistance Consideration
a) Formula and Matching Requirements
General Revenue and Other State funds to be issued under a Grant agreement for this program do NOT have a match requirement.

b) Maintenance of effort (MOE).
General Revenue and Other State funds to be issued under a Grant agreement for this program are NOT expected to be used by the Department as TANF MOE.

c) D. Indirect cost requirements
In order to charge indirect costs to this grant, the applicant organization must have a Federal or State annually negotiated indirect cost rate agreement (NICRA) or must elect to use the De Minimis Rate.

Every organization that receives an FY2020 state award must make an indirect cost rate proposal or election in the Crowe Activity Review System (CARS), including organizations that are choosing not to claim payment for indirect costs.
CARS URL: https://solutions.crowehorwath.com/CARS/StateofIllinoisGOMB/Login.aspx

Indirect Cost Rate Election:
1. Federally Negotiated Rate. Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federal NICRA as Attachment 11.
2. State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois by completing an indirect cost rate proposal in the CARS system if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate.
3. De Minimis Rate. An organization that has never received a Federal or State Negotiated Rate may elect a de Minimis rate of 10% of modified total direct cost (MTDC). Once established, the de Minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de Minimis rate. If programs elect to use the De Minimis rate, it is critical that program budgets accurately calculate the MTDC base. Please see the regulation below and note the exclusions to MTDC.

2 CFR § 200.68 Modified Total Direct Cost (MTDC).
MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and subawards and subcontracts up to the first $25,000 of each subaward or subcontract (regardless of the period of performance of the subawards and subcontracts under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward and subcontract in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs.

E. "No Rate": Grantees have discretion not to claim payment for indirect costs. Grantees that elect not to claim indirect costs cannot be reimbursed for indirect costs. The organization must record an election of "No Indirect Costs" into CARS.

Crowe Activity Review System (CARS).
CARS will allow your organization to document your already established federally approved indirect cost rate, complete an indirect cost rate proposal (see State Negotiated Rate above), elect to charge the De Minimis rate (10%) of modified total direct costs (MTDC), or select that no reimbursement of indirect costs will be requested. Submission requirements are located on page 2 of the Uniform Budget Template as well as 2 CFR 200 Appendices IV, V & VII.
1. Organizations which have not previously made an indirect cost rate election must submit an election (and indirect cost rate proposal, if necessary) immediately and no later than 3 months after receiving an award notification or invitation to the CARS system.
2. Organizations that have previously established an indirect cost rate election must submit a new indirect cost rate election immediately and no later than 6 months after the close of their organization’s fiscal year.
3. Every organization must make an indirect cost rate election in CARS even if the organization is choosing De Minimis Rate or “no rate”. Organizations that do not make an election or submission inside the CARS system within the required timeframes will not be allowed to claim indirect cost reimbursement.
4. For more information, see https://www.illinois.gov/sites/GATA/Pages/default.aspx.

Funding allocated under this grant is intended to provide direct services to youth. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget and may NOT exceed 20% of the total program costs including required match. Administrative means those activities performed by staff and costs which are supportive of and required for project implementation for which there is no direct client contact such as fiscal staff; audit; clerical support; office rent, utilities, insurance; general office equipment etc. Program budgets and narratives will detail how all proposed expenditures are directly necessary for program implementation and will distinguish between Indirect/Direct Administrative and Direct Program expenses. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. At no time may the approved NICRA be exceeded under this agreement – even if it is below the maximum allowed under the award. Documentation will be required to verify the approved NICRA.
Post Assistance Requirements
a) Reports.
1. The Provider will submit monthly expenditure documentation forms in the format prescribed by the Department. The Expenditure Documentation forms must be submitted no later than the 15th of each month for the preceding month by email.
2. Quarterly data reports will be pulled from the eCornerstone data system on or after the 15th of each month. Providers must ensure all youth referred to and served in the HY program are entered into the Departments eCornerstone data system as required to ensure accurate reports.
3. Quarterly Narrative and Performance data reports will be submitted by email in a format prescribed by the Department, no later than the 15th of the month immediately following the quarter for the preceding quarter.
4. Year-End Financial, Narrative and Performance Data reports will be submitted by email in a format prescribed by the Department, no later than 30 days following the end of the fiscal year.
5. Additional annual performance data may be collected as directed by the Department and in a format prescribed by the Department.

b) Audits.
Grantee shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 USC 7501-7507) and subpart F of 2 CFR Part 200, and the audit rules set forth by the Governor’s Office of Management and Budget. See 30 ILCS 708/65©.

c) Records.
Record retention requirements can be found in CFR 200.333.
Regulations, Guidelines, Literature
Any Regulations, Guidelines, or Literature necessary for program implementation will be provided by the DHS Program Office responsible for managing this program grant at no cost to the provider.
Funding By Fiscal Year
FY 2017 : $9,521,303
FY 2018 : $4,944,708
FY 2019 : $5,740,805
Federal Funding
None
Notice of Funding Opportunities
Agency IDAward RangeApplication Range
Details19-444-80-0711-01$50000 - $10000008/21/2018 - 09/20/2018 : 3:00 pm
Details20-444-80-0711-01$50000 - $20000003/05/2019 - 04/22/2019 : 3:00 PM
Details20-444-80-0711-02$50000 - $20000007/10/2019 - 08/12/2019 : 12:00pm
Details444-80-0711-03$50000 - $20000009/26/2019 - 10/24/2019 : 12:00pm
Agency IDGrantee NameStart DateEnd DateAmount
FCSYR01144-FCSYR01144YOUTH SERVICES NETWORK INC07/01/201906/30/2020575,000
FCSYR01117-FCSYR01117AUNT MARTHA'S HEALTH AND WELLNESS INC.07/01/201906/30/2020500,000
FCSYR01118-FCSYR01118CHILDREN'S HOME AND AID SOCIETY OF ILLINOIS07/01/201906/30/2020450,415
FCSYR01142-FCSYR01142Youth Service Bureau07/01/201906/30/2020385,060
FCSYR05286-FCSYR05286CUNNINGHAM CHILDRENS HOME INC07/01/201906/30/2020382,062