Reintegration Residential (840)
CSFA Number: 444-22-0646
Agency Name
Department Of Human Services (444)
Agency Identification
DMH
Agency Contact
Barb Roberson
(217) 557-5876
barb.roberson@illinois.gov
Short Description
Scope of Services
The Grantee will create and maintain capacity for Community Conditional Release Program for consumers discharged from DMH hospitals with a consideration of regional proximity between the Grantee and discharging hospitals.

The Grantee agrees to safely transition conditionally released consumers to community settings with the goal of decreasing readmission or recidivism and unnecessary lengths of stay at the most intensive level of care, the State Operated Hospital (SOH).

Exhibit B – Deliverables
1. The Grantee will operate a Community Conditional Release Program (CCRP) for a minimum average census of three conditionally released, Not Guilty by Reason of Insanity (NGRI), consumers in a recovery-oriented community program. This program will provide for successful re-entry into civilian life for consumers, movement toward optimal independent living and assistance in decreasing readmission or recidivism.
2. The Grantee will establish and operate a CCRP that complies with the DMH Conditional Release Program Policy Manual and addresses the behavioral health treatment needs of conditionally released consumers.
3. The Grantee will hire a master’s degree trained, mental health licensed clinician, a recovery support specialist who will become a Certified Recovery Support Specialist within twelve months of hire, and an employment specialist who will function in fidelity to the DHS DRS/DMH Individual Placement and Support (IPS) program.
4. The Grantee will work closely with DMH SOHs in proximity to their regional location to identify potential program participants, collaborate on discharge planning, establish consumer pre-discharge site visits and collaborate on program operations which improve risk management activity and increase successful re-integration by the selected consumers. This will include on-site visits at the DMH SOH by Grantee staff for collaborative discharge planning, meetings with potential program participants and any necessary administrative meetings to review and improve program operations.
5. The Grantee's CCRP staff will participate in training sessions provided by DMH including cognitive behavioral approaches, e.g. moral recognition therapy, court reporting, supportive employment (IPS), etc.
6. The Grantee will make available placements within its existing residential capacity to consumers entering this program.
7. The Grantee will arrange for all mental health, substance abuse and employment services, as necessary, as indicated in the Order of Conditional Release.
8. The Grantee will submit 60-day progress reports to the court and to DMH for conditionally released consumers and provide immediate notification to DMH of critical events that may necessitate emergency inpatient care, law enforcement contact, or revocation of conditional release.
9. The Grantee agrees to attend administrative meetings with DMH on a quarterly basis, at a minimum, to address system operations and to modify, as needed, program policies or practices.


Reporting Requirements:
1. Financial Report in accordance with Exhibit C.
2. Performance Report in accordance with Exhibit E.

Exhibit C – Payment
Reference the Uniform Grant Agreement, Article IV Payment, Section 4.2 Return of Grant Funds and 4.3 Cash Management Improvement Act of 1990. Payment will be issued monthly and reconciled with reported allowable expenses. Grantee shall submit a quarterly Periodic Financial Report (GOMBGATU-4002 (N-08-17)) to the appropriate email address below no later than November 1, February 1, May 1, and August 1. Reported expenses should be consistent with the approved annual grant budget. Any expenditure variances require prior Grantor approval in accordance with Article VI of the Uniform Grant Agreement to be reimbursable.

PFR Email Address for General Grants:
DHS.DMHQuarterlyReports@illinois.gov

PFR Email Address for Williams Consent Decree: DHS.DMHWilliamsInvoices@Illinois.gov

PFR Email Address for Colbert Consent Decree:
DHS.Colbert.Invoices@illinois.gov

DMH reporting templates and detailed instructions for submitting reports can be found in the Provider section of the DHS website.


Exhibit E – Performance Measures
The Grantee shall submit quarterly Periodic Performance Report (GOMBGATU-4001 (N-08-17)) and the Periodic Performance Report Template by Program (PRTP) to the appropriate email address below no later than November 1, February 1, May 1, and August 1. Reporting templates and instructions for submitting reports can be found in the Provider section of the DHS website.

PPR and PPRT Email Address for All Grants:
DHS.DMHQuarterlyReports@illinois.gov

The following are included in the reporting template:
1. Number of conditionally released, NGRI consumers in Grantees community conditional release program, 120 days from contract start date (first quarter only).
2. Number of full-time equivalent special staff required.
3. Number of full-time equivalent staff employed with required credentials, 90 days from contract start-up (first quarter only):
a. Masters degree trained, mental health licensed clinician.
b. Recovery support specialist actively working on certification.
c. Certified recovery support specialist.
d. Employment specialist.

4. Number of consumers (during reporting period).
5. Number of consumers with a written plan that addresses all conditions of release within 30 days of entry into program.
6. Total Number of program staff.
7. Number of program staff that have complete DMH start-up training as scheduled and provided by DMH, including cognitive behavioral approaches.
8. Number of consumers released to this program.
9. Number of consumers released to this program who had access to existing residential capacity, as needed.
10. Number of critical event occurrences.
11. Number of critical events were reported to DMH within 24 hours of their occurrence.
12. Number of consumers in Grantees community conditional release program.
13. Number of consumers in Grantees community conditional release program who had access to existing residential capacity, as needed.
14. Number of standard progress reports to the courts and DMH submitted.
15. Number of standard progress reports to the courts and DMH submitted within 60 days of release.
16. Number of special progress reports submitted as requested by DMH or by a Judge.
17. Number of special progress reports submitted as requested by DMH or by a Judge by requested date.
18. Number of program monitoring meetings with DMH.
19. Number of program monitoring meetings with DMH participated in during the quarter.

Exhibit F – Performance Standards
1. Average of three clients in Grantees community conditional release program within 120 days of contract start date (first quarter only).
2. 100% of specified staff will be hired within 90 days of contract start-up (first quarter only).
3. 100% of consumers had a written plan that addresses all conditions of release within 30 days of entry into program.
4. 100% of program staff have complete DMH start-up training as scheduled and provided by DMH, including cognitive behavioral approaches.
5. 100% of consumers released to this program had access to existing residential capacity, as needed.
6. 100% of critical events were reported to DMH within 24 hours of their occurrence.
7. 100% of consumers in Grantees community conditional release program received all mental health, substance abuse, and employment services, as necessary, as indicated in the Order of Conditional Release.
8. 100% of standard progress reports to the courts and DMH submitted within 60 days of release.
9. 100% of special progress reports submitted as requested by DMH or by a Judge by requested date.
10. 100% participation in program monitoring meetings with DMH on a quarterly basis and as needed.
Subject Area
Human Services
Program Function
Housing
Enabling Legislation
Mental Health Community Services Act (405 ILCS 30/)
Objectives and Goals
1. The Grantee will operate a Community Conditional Release Program (CCRP) for a minimum average census of three conditionally released, Not Guilty by Reason of Insanity (NGRI), consumers in a recovery-oriented community program. This program will provide for successful re-entry into civilian life for consumers, movement toward optimal independent living and assistance in decreasing readmission or recidivism.
2. The Grantee will establish and operate a CCRP that complies with the DMH Conditional Release Program Policy Manual and addresses the behavioral health treatment needs of conditionally released consumers.
3. The Grantee will hire a master’s degree trained, mental health licensed clinician, a recovery support specialist who will become a Certified Recovery Support Specialist within twelve months of hire, and an employment specialist who will function in fidelity to the DHS DRS/DMH Individual Placement and Support (IPS) program.
4. The Grantee will work closely with DMH SOHs in proximity to their regional location to identify potential program participants, collaborate on discharge planning, establish consumer pre-discharge site visits and collaborate on program operations which improve risk management activity and increase successful re-integration by the selected consumers. This will include on-site visits at the DMH SOH by Grantee staff for collaborative discharge planning, meetings with potential program participants and any necessary administrative meetings to review and improve program operations.
5. The Grantee's CCRP staff will participate in training sessions provided by DMH including cognitive behavioral approaches, e.g. moral recognition therapy, court reporting, supportive employment (IPS), etc.
6. The Grantee will make available placements within its existing residential capacity to consumers entering this program.
7. The Grantee will arrange for all mental health, substance abuse and employment services, as necessary, as indicated in the Order of Conditional Release.
8. The Grantee will submit 60-day progress reports to the court and to DMH for conditionally released consumers and provide immediate notification to DMH of critical events that may necessitate emergency inpatient care, law enforcement contact, or revocation of conditional release.
9. The Grantee agrees to attend administrative meetings with DMH on a quarterly basis, at a minimum, to address system operations and to modify, as needed, program policies or practices.


Reporting Requirements:
1. Financial Report in accordance with Exhibit C.
2. Performance Report in accordance with Exhibit E.
Types of Assistance
Formula Grants
Uses and Restrictions
Funding Restrictions
DHS/DMH is not obligated to reimburse applicants for expenses or services incurred prior to the complete and final execution of the grant agreement and filing with the Illinois Office of the Comptroller.

Allowable Costs
Allowable costs are those that are necessary, and reasonable and permissible under the law and can be found in 2 CFR 200 - Subpart E - Cost Principles.

Unallowable Costs
Please refer to 2 CFR 200 - Subpart E - Cost Principles to see a collection of unallowable costs.

Indirect Cost Rate Requirements
Please refer to 2 CFR 200.414 regarding Indirect (F&A) Costs.

In order to charge indirect costs to a grant, agencies must have an annually negotiated indirect cost rate agreement (NICRA). There are three types of NICRAs: a. Federally Negotiated Rate; b. State Negotiated Rate and c. De Minimis Rate

Eligibility Requirements
All Applicants must make certain the following are completed before an award can be made.
1. Complete and submit a Grant Application to DHS.GrantApp@illinois.gov. Each application must be sent in a separate email. Links are provided under the "GA" column at http://www.dhs.state.il.us/page.aspx?item=120031. Page 1 of the applications are pre-populated.
a. The subject line of the email MUST state:
i. Provider Organization Name
ii. CSFA Number (444-22-XXXX)
iii. Contact Name (Barb Roberson)
2. Complete and submit the Fiscal and Administrative Risk Assessment, also known as the ICQ, (short for Internal Control Questionnaire). This is done only once per entity per fiscal year via the GATA Grantee Portal https://www2.illinois.gov/sites/GATA/Pages/default.aspx. While it does not have to be completed prior to submitting the application, this step must be done before an applicant or their application can be considered for an award.
3. Complete and Submit the Programmatic Risk Assessment (PRA) for each grant opportunity. Links are provided under the "PRA" column below;
4. Complete and submit the FY 2021 Uniform Grant Budget in the IDHS CSA Tracking System (http://www.dhs.state.il.us/page.aspx?item=61069)

In addition, the following are eligibility requirements:
a. Register with the Illinois Grant Accountability and Transparency Act Grantee Portal.
b. Have a current DUNS number;
c. Have a current FEIN Number;
d. Have a current System for Award Management Account SAM.gov account;
e. Be in Good Standing with the Illinois Secretary of State, (government entities are exempt);
f. Register and access both the Illinois Department of Human Services Community Service Agreement (CSA) tracking system and the Centralized Repository Vault (CRV);
g. If indirect costs are included in the budget, have an annually negotiated indirect cost rate agreement (NICRA).
h. Not be on the Department of Healthcare and Family Services Provider Sanctions list;
i. Not be on the Federal Excluded Parties List.
Eligible Applicants
Nonprofit Organizations;
Application and Award Processing
1. Complete and submit a Grant Application to DHS.GrantApp@illinois.gov. Each application must be sent in a separate email. Links are provided under the "GA" column at http://www.dhs.state.il.us/page.aspx?item=120031. Page 1 of the applications are pre-populated.
a. The subject line of the email MUST state:
i. Provider Organization Name
ii. CSFA Number (444-22-XXXX)
iii. Contact Name (Barb Roberson)
2. Complete and submit the Fiscal and Administrative Risk Assessment, also known as the ICQ, (short for Internal Control Questionnaire). This is done only once per entity per fiscal year via the GATA Grantee Portal https://www2.illinois.gov/sites/GATA/Pages/default.aspx. While it does not have to be completed prior to submitting the application, this step must be done before an applicant or their application can be considered for an award.
3. Complete and Submit the Programmatic Risk Assessment (PRA) for each grant opportunity. Links are provided under the "PRA" column below;
4. Complete and submit the FY 2021 Uniform Grant Budget in the IDHS CSA Tracking System (http://www.dhs.state.il.us/page.aspx?item=61069)
Assistance Consideration
Serves as Maintenance of Effort to the Federal Substance Abuse and Mental Health Services Administration Community Mental Health Block Grant
Post Assistance Requirements
Reporting Requirements
1. Financial Report in accordance with Payments
2. Performance Report in accordance with Performance Measures.
DMH reporting templates and detailed instructions for submitting reports can be found in the Provider section of the IDHS website at http://www.dhs.state.il.us/page.aspx?item=95429. FY21 reports will be uploaded prior to the due date of the first report.
Regulations, Guidelines, Literature
Title 59: Mental Health of the Administrative Code

DHS/DMH Attachment B
DHS/DMH Program Manual
Federal Funding
None
Notice of Funding Opportunities
None
Agency IDGrantee NameStart DateEnd DateAmount
45CYB00861-45CYB00861STEPPING STONES OF ROCKFORD07/01/201906/30/2020153,744
45CYB03048-45CYB03048MENTAL HEALTH CENTERS OF CENTRAL ILLINOIS07/01/201906/30/2020110,167