Drop-In Center (720)
CSFA Number: 444-22-0639
Agency Name
Department Of Human Services (444)
Agency Identification
DMH
Agency Contact
Barb Roberson
217-557-5876
barb.roberson@illinois.gov
Short Description
Scope of Services
The Grantee will maintain Recovery Drop-In Center(s) at a distinct location (e.g., not based in a Psychosocial Rehabilitation [PSR] program) where individuals who have lived experiences with mental illness can create, operate and participate in an environment of support, socialization, self-direction, and empowerment. The Drop-In Center environment is distinctly non-clinical in nature, and participation does not require a mental health assessment, treatment plan or direction from other than the individual’s personal expectations for themselves and their recovery. The overarching purpose of the Recovery Drop-In Center(s) is to empower individuals to set recovery goals and take ownership of their own recovery through a community that promotes personal growth, personal empowerment, responsibility, and greater independence. Drop-In Centers incorporate messages of wellness, discovery and recovery. Daily activities designed at the Drop-In Center(s) are planned participants (including Class Members) and may include such events as community outings (dinners, movies, plays, cultural excursions, etc.), socialization activities (game nights), skills development (cooking, money management, computer classes, etc.), Recovery “chats” on Wellness Planning or topic specific presentations. Additionally, participants may schedule hobby/creative development opportunities such as photography, sewing, ceramics, etc.

Deliverables
The Grantee will be required to submit for approval by the DHS/DMH regional contract manager a description of each of their center(s) which includes:
1. Demonstration of peer-led management structure and establishment of peer council. Certified Recovery Support Specialist (CRSS) credential is expected to be an active management presence. If the person hired for this management role does not possess the credential, then the CRSS must be obtained within one year of employment start date.
2. Steps to ensure that the center is a vehicle for full community integration, such as supportive employment or vocational pursuits, engagement with faith-based organizations, activities with local libraries and topic specific support groups, such as Alcoholics Anonymous, Association of Manic Depressive Disorders, Anger Management, etc.
3. Hours of operation. Operation must include seven days a week availability and two late nights per week.
4. Proposed location
5. Plans on how to promote use of the center within the community as well as nearby Nursing Facilities (NFs) and Specialized Mental Health Rehabilitation Facilities (SMHRF) through aggressive marketing to other non-Class Member consumers by using flyers and posters.
6. Proposed structure for hosting quarterly Family Night events.
7. Description of the physical structure/facilities to be included in the center.
8. Feedback mechanism for those using the center to provide comments/suggestions.

The Grantee will be required to report on the following within each Recovery Drop-In Center:
1. Serve a minimum of 20 unique individuals per month.
2. Offer a minimum of 20 scheduled activities per month. These may include a combination of the following examples, as planned by participants:** (**National Mental Health Consumers' Self-Help Clearinghouse Consumer Drop-in Centers. www.mhselfhelp.org¬)
a. Self-help group meetings
b. Group meals
c. Socials/Parties
d. Excursions (ex: movies, shopping, dinners, local trips, etc.)
e. Consumer speaker’s bureaus
f. Individual advocacy
g. Systems advocacy (how to best advocate for specific needs through multiple systems)
h. Referral bank for mental health services
I. Creative hobbies classes (ceramics, photography, sewing, etc.)
j. Computer classes (learning how to use Microsoft products, surfing the Internet, etc.)
k. Any other activities specific to the peer-determined needs of those participating in the center that are socially appropriate and respectful to all attendees.
3. Access to center is seven days/week with hours of operation as determined by the peer council.
4. Expenditures of capacity grant monies for real estate improvements will be amortized at 20% per year for five years. If within five years from the date of the contract's execution the improved real estate is no longer used to meet the needs of the consumers as a Drop-In Center or as agreed by DHS/DMH, the Grantee must reimburse the DHS/DMH for the remaining amortized costs of the real estate improvements.

Reporting Requirements:
1. Financial Report in accordance with Exhibit C.
2. Performance Report in accordance with Exhibit E.

Payment
Reference the Uniform Grant Agreement, Article IV Payment, Section 4.2 Return of Grant Funds and 4.3 Cash Management Improvement Act of 1990. Payment will be issued monthly and reconciled with reported allowable expenses. Grantee shall submit a quarterly Periodic Financial Report (GOMBGATU-4002 (N-08-17)) to the appropriate email address below no later than November 1, February 1, May 1, and August 1. Reported expenses should be consistent with the approved annual grant budget. Any expenditure variances require prior Grantor approval in accordance with Article VI of the Uniform Grant Agreement to be reimbursable.

PFR Email Address for General Grants:
DHS.DMHQuarterlyReports@illinois.gov

PFR Email Address for Williams Consent Decree: DHS.DMHWilliamsInvoices@Illinois.gov

PFR Email Address for Colbert Consent Decree:
DHS.Colbert.Invoices@illinois.gov

DMH reporting templates and detailed instructions for submitting reports can be found in the Provider section of the DHS website.

Performance Measures
The Grantee shall submit quarterly Periodic Performance Report (GOMBGATU-4001 (N-08-17)) and the Periodic Performance Report Template by Program (PRTP) to the appropriate email address below no later than November 1, February 1, May 1, and August 1. Reporting templates and instructions for submitting reports can be found in the Provider section of the DHS website.

PPR and PPRT Email Address for All Grants:
DHS.DMHQuarterlyReports@illinois.gov


The following are included in the reporting template:
1. Total number of individuals utilizing the Drop-In Center per month.
2. Number of unique (unduplicated) individuals utilizing Drop-In Center per month
3. Average daily attendance
4. Number of events offered that were reflected on the monthly calendar of scheduled activities.
5. Average number of attendees participating in scheduled activities.
6. Number of consumer planning meetings monthly.
7. Number of peer council meetings held per month.
8. Number of family nights scheduled per quarter.
9. Number of offsite outings scheduled per month.
10. Number of family members attending family nights.
11. Number of family members attending family nights who signed in on the attendance sheet roster.
12. Number of peer council meetings for which minutes were submitted with quarterly report.
13. Number of weeks in reporting period.
14. Number of weeks Drop-In Center hours of operation are all 7 days.
15. Number of weeks where two or more late nights were scheduled.
16. Number of Family Nights for which flyers were prepared and delivered to NFs and SMHRFs in their geographical service areas announcing them.

Performance Standards
For each Recovery Drop-In Center, the Standards will be:
1. 20 or more unique consumers attending the Drop-In Center per month.
2. Offered an average of 20 or more scheduled activities per month posted on the monthly calendar of scheduled activities.
3. 80% of attendees participate in scheduled activity.
4. 100% of Drop-In Centers hold a monthly peer council meeting.
5. One or more off-site outings scheduled per month
6. 100% of the Drop-In Centers host one or more family nights per quarter.
7. 100% of family members who attended a family night signed the attendance sheet.
8. 100 % of Peer Council meetings had minutes submitted with quarterly report.
9. 100% of the Drop-In Centers hours of operation are 7 days per week.
10. 100% of the Drop-In Centers have at least two late nights scheduled, per week.
11. 100% of the family nights had flyers prepared and distributed announcing the family nights to NFs and SMHRFs in their geographical service areas.
Subject Area
Human Services
Program Function
Health
Enabling Legislation
Mental Health Community Services Act (405 ILCS 30/)

20 ILCS 1705 Sect. 73(a)
Objectives and Goals
The Grantee will be required to submit for approval by the DHS/DMH regional contract manager a description of each of their center(s) which includes:
1. Demonstration of peer-led management structure and establishment of peer council. Certified Recovery Support Specialist (CRSS) credential is expected to be an active management presence. If the person hired for this management role does not possess the credential, then the CRSS must be obtained within one year of employment start date.
2. Steps to ensure that the center is a vehicle for full community integration, such as supportive employment or vocational pursuits, engagement with faith-based organizations, activities with local libraries and topic specific support groups, such as Alcoholics Anonymous, Association of Manic Depressive Disorders, Anger Management, etc.
3. Hours of operation. Operation must include seven days a week availability and two late nights per week.
4. Proposed location
5. Plans on how to promote use of the center within the community as well as nearby Nursing Facilities (NFs) and Specialized Mental Health Rehabilitation Facilities (SMHRF) through aggressive marketing to other non-Class Member consumers by using flyers and posters.
6. Proposed structure for hosting quarterly Family Night events.
7. Description of the physical structure/facilities to be included in the center.
8. Feedback mechanism for those using the center to provide comments/suggestions.

The Grantee will be required to report on the following within each Recovery Drop-In Center:
1. Serve a minimum of 20 unique individuals per month.
2. Offer a minimum of 20 scheduled activities per month. These may include a combination of the following examples, as planned by participants:** (**National Mental Health Consumers' Self-Help Clearinghouse Consumer Drop-in Centers. www.mhselfhelp.org¬)
a. Self-help group meetings
b. Group meals
c. Socials/Parties
d. Excursions (ex: movies, shopping, dinners, local trips, etc.)
e. Consumer speaker’s bureaus
f. Individual advocacy
g. Systems advocacy (how to best advocate for specific needs through multiple systems)
h. Referral bank for mental health services
I. Creative hobbies classes (ceramics, photography, sewing, etc.)
j. Computer classes (learning how to use Microsoft products, surfing the Internet, etc.)
k. Any other activities specific to the peer-determined needs of those participating in the center that are socially appropriate and respectful to all attendees.
3. Access to center is seven days/week with hours of operation as determined by the peer council.
4. Expenditures of capacity grant monies for real estate improvements will be amortized at 20% per year for five years. If within five years from the date of the contract's execution the improved real estate is no longer used to meet the needs of the consumers as a Drop-In Center or as agreed by DHS/DMH, the Grantee must reimburse the DHS/DMH for the remaining amortized costs of the real estate improvements.
Types of Assistance
Direct Payments for Specific Use
Uses and Restrictions
Funding for this award will come from the State's General Revenue Fund and does NOT have a match or cost sharing requirement.

Funding Restrictions
DHS/DMH is not obligated to reimburse applicants for expenses or services incurred prior to the complete and final execution of the grant agreement and filing with the Illinois Office of the Comptroller.

Allowable Costs
Allowable costs are those that are necessary, and reasonable and permissible under the law and can be found in 2 CFR 200 - Subpart E - Cost Principles.

Unallowable Costs
Please refer to 2 CFR 200 - Subpart E - Cost Principles to see a collection of unallowable costs.

Indirect Cost Rate Requirements
Please refer to 2 CFR 200.414 regarding Indirect (F&A) Costs.

In order to charge indirect costs to a grant, agencies must have an annually negotiated indirect cost rate agreement (NICRA). There are three types of NICRAs: a. Federally Negotiated Rate; b. State Negotiated Rate and c. De Minimis Rate

5. Renewals
This program is a 12 month contract with 2, one-year renewal options. Renewals are at the discretion of the DHS/DMH and are contingent on the meeting the following criteria:
a. Applicant has performed satisfactorily during the past six months; b. All required reports have been submitted on time, unless a written exception has been provided by the Division; and c. No outstanding issues are present (i.e. in good standing with all pre-qualification requirements and no outstanding corrective action, etc.)



Eligibility Requirements
All Applicants must make certain the following are completed before an award can be made.
1. Complete and submit a Grant Application to DHS.GrantApp@illinois.gov. Each application must be sent in a separate email. Links are provided under the "GA" column at http://www.dhs.state.il.us/page.aspx?item=120031. Page 1 of the applications are pre-populated.
a. The subject line of the email MUST state:
i. Provider Organization Name
ii. CSFA Number (444-22-XXXX)
iii. Contact Name (Barb Roberson)
2. Complete and submit the Fiscal and Administrative Risk Assessment, also known as the ICQ, (short for Internal Control Questionnaire). This is done only once per entity per fiscal year via the GATA Grantee Portal https://www2.illinois.gov/sites/GATA/Pages/default.aspx. While it does not have to be completed prior to submitting the application, this step must be done before an applicant or their application can be considered for an award.
3. Complete and Submit the Programmatic Risk Assessment (PRA) for each grant opportunity. Links are provided under the "PRA" column below;
4. Complete and submit the FY 2021 Uniform Grant Budget in the IDHS CSA Tracking System (http://www.dhs.state.il.us/page.aspx?item=61069);

In addition, the following are eligibility requirements:
a. Register with the Illinois Grant Accountability and Transparency Act Grantee Portal.
b. Have a current DUNS number;
c. Have a current FEIN Number;
d. Have a current System for Award Management Account SAM.gov account;
e. Be in Good Standing with the Illinois Secretary of State, (government entities are exempt);
f. Register and access both the Illinois Department of Human Services Community Service Agreement (CSA) tracking system and the Centralized Repository Vault (CRV);
g. If indirect costs are included in the budget, have an annually negotiated indirect cost rate agreement (NICRA).
h. Not be on the Department of Healthcare and Family Services Provider Sanctions list;
i. Not be on the Federal Excluded Parties List.


Post Assistance:

Eligible Applicants
Government Organizations; Nonprofit Organizations;
Application and Award Processing
1. Complete and submit a Grant Application to DHS.GrantApp@illinois.gov. Each application must be sent in a separate email. Links are provided under the "GA" column at http://www.dhs.state.il.us/page.aspx?item=120031. Page 1 of the applications are pre-populated.
a. The subject line of the email MUST state:
i. Provider Organization Name
ii. CSFA Number (444-22-XXXX)
iii. Contact Name (Barb Roberson)
2. Complete and submit the Fiscal and Administrative Risk Assessment, also known as the ICQ, (short for Internal Control Questionnaire). This is done only once per entity per fiscal year via the GATA Grantee Portal https://www2.illinois.gov/sites/GATA/Pages/default.aspx. While it does not have to be completed prior to submitting the application, this step must be done before an applicant or their application can be considered for an award.
3. Complete and Submit the Programmatic Risk Assessment (PRA) for each grant opportunity. Links are provided under the "PRA" column below;
4. Complete and submit the FY 2021 Uniform Grant Budget in the IDHS CSA Tracking System (http://www.dhs.state.il.us/page.aspx?item=61069);
Assistance Consideration
Serves as Maintenance of Effort to the Federal Substance Abuse and Mental Health Services Administration Community Mental Health Block Grant
Post Assistance Requirements
Reporting Requirements
1. Financial Report in accordance with Payments
2. Performance Report in accordance with Performance Measures.
DMH reporting templates and detailed instructions for submitting reports can be found in the Provider section of the IDHS website at http://www.dhs.state.il.us/page.aspx?item=95429. FY21 reports will be uploaded prior to the due date of the first report.
Regulations, Guidelines, Literature
Title 59: Mental Health of the Administrative Code

2 CFR 200/45 CFR Part 75 Uniform Administrative Requirements, Cost Principles, and Audit Requirements

DHS/DMH Attachment B
DHS/DMH Program Manual
Federal Funding
None
Notice of Funding Opportunities
Agency IDAward RangeApplication Range
Details20-444-22-0639-01$0 - $001/07/2019 - 02/21/2019 : 5:00 PM
Agency IDGrantee NameStart DateEnd DateAmount
45CYB00005-45CYB00005THE THRESHOLDS07/01/201906/30/20201,835,405
45CYB00004-45CYB00004LAKE COUNTY HEALTH DEPARTMENT07/01/201906/30/2020862,510
45CYB00804-45CYB00804GRAND PRAIRIE SERVICES07/01/201906/30/2020545,986
45CYB04027-45CYB04027LESTER AND ROSALIE ANIXTER CENTER07/01/201906/30/2020438,947
45CYB03339-45CYB03339PRESENCE BEHAVIORAL HEALTH PROCARE CENTERS07/01/201906/30/2020389,189