Projects for Assistance in Transition from Homelessness (575)
CSFA Number: 444-22-0636
Agency Name
Department Of Human Services (444)
Agency Identification
DMH
Agency Contact
Barb Roberson
217-557-5876
Barb.roberson@illinois.gov
Short Description
Scope of Service
The Grantee will operate the Projects for Assistance in Transition from Homelessness (PATH) formula grant providing flexible, community-based services throughout the State of Illinois to address the needs of adults ages 18-65+ and families, with serious mental illness and co-occurring substance use disorders, who are homeless or at imminent risk of becoming homeless.

Deliverables
The Grantee will continue the facilitation of stability, recovery and access to mainstream mental health support systems by an underserved, highly vulnerable, resilient segment of our population with provision of some of the following services and resources:
1. Outreach and Engagement, community mental health, intensive case management and crisis intervention.
2. Screening and diagnostic assessment based on clinical need.
3. Counseling and therapy based on clinical need.
4. Linkage with community resources, e.g., dental, vision, clothing, hygienic products including peer specialist/recovery coaches.
5. Referrals to primary healthcare services and/or substance abuse treatment programs.
6. Training to PATH teams, fellow Grantees of homeless services, and to stakeholders.
7. Advocacy services of vocational training, supported employment, public entitlements, and benefits acquisition.
8. Housing assistance (e.g security deposits, planning for housing, one-time rental assistance to prevent evictions).
9. Establish regular hours of service at local homeless shelters.
10. Cultivate partnerships with medical staff at jails.

One Grantee will act in a fiduciary capacity and provide the following services:
11. Payment of PATH conference expenses.
12. All other fiduciary expenses agreed upon between DMH and Grantee.
Reporting Requirements:
1. Financial Report in accordance with Exhibit C.
2. Performance Report in accordance with Exhibit E.

Payment
Reference the Uniform Grant Agreement, Article IV Payment, Section 4.2 Return of Grant Funds and 4.3 Cash Management Improvement Act of 1990. Payment will be issued monthly and reconciled with reported allowable expenses. Grantee shall submit a quarterly Periodic Financial Report (GOMBGATU-4002 (N-08-17)) to the appropriate email address below no later than November 1, February 1, May 1, and August 1. Reported expenses should be consistent with the approved annual grant budget. Any expenditure variances require prior Grantor approval in accordance with Article VI of the Uniform Grant Agreement to be reimbursable.

PFR Email Address for General Grants:
DHS.DMHQuarterlyReports@illinois.gov

PFR Email Address for Williams Consent Decree: DHS.DMHWilliamsInvoices@Illinois.gov

PFR Email Address for Colbert Consent Decree:
DHS.Colbert.Invoices@illinois.gov


DMH reporting templates and detailed instructions for submitting reports can be found in the Provider section of the DHS website.

Performance Measures
The Grantee shall submit quarterly Periodic Performance Report (GOMBGATU-4001 (N-08-17)) and the Periodic Performance Report Template by Program (PRTP) to the appropriate email address below no later than November 1, February 1, May 1, and August 1. Reporting templates and instructions for submitting reports can be found in the Provider section of the DHS website.

PPR and PPRT Email Address for All Grants:
DHS.DMHQuarterlyReports@illinois.gov


In addition, submission of PATH Data into the PATH Data Exchange on a quarterly basis
The DMH reporting template will list all reporting measures; however, due to the wide variety of services provided by DMH PATH vendors, all measures may not be applicable.
The following are included in the reporting template:

1. Number of PATH eligible individuals engaged in PATH services
2. Number of individuals approached for engagement in a PATH service.
3. Number of individuals engaged with a PATH Grantee, screened, assessed and enrolled in PATH eligible services.
4. Number of PATH enrolled individuals who received counseling or therapy.
5. Number of PATH enrolled individuals linked with community services.
6. Number of PATH enrolled individuals referred to healthcare or substance abuse services.
7. Number of PATH enrolled individuals receiving assistance in applying for public entitlement and vocational training.
8. Number of PATH enrolled individuals referred or linked to housing options.
9. Number of hours of weekly service to local homeless shelters, as applicable.
10. Number of partnerships established with medical staff at jails, as applicable.
11. Number of PATH conferences held during report period.
12. Amount of Fiduciary expenses.
13. Amount of Fiduciary expenses paid.
14. Number of trainings provided to shelter staff, annually, regarding PATH eligible services.

Performance Standards
1. 70% of individuals approached were engaged in one of the federally defined PATH eligible services.
2. 70% of individuals engaged with a PATH Grantee were screened, assessed and enrolled in PATH eligible services.
3. 70% of PATH enrolled individuals received counseling or therapy.
4. 100% of PATH enrolled individuals linked with community services.
5. 100% of PATH enrolled individuals referred to healthcare or substance abuse services.
6. 30% or more of Path enrolled individuals received assistance in applying for public entitlements and vocational trainings.
7. 50% of PATH enrolled individuals linked to housing options.
8. 4 or more hours of weekly service to local homeless shelters, as applicable.
9. 1 or more partnerships established with medical staff at jails, as applicable.
10. 1 PATH Conference bi-annually.
11. 100% of all fiduciary expenses paid.
12. 2 or more Trainings provided to staff, including the training of individuals who work in shelters, mental health clinics, substance use programs, and other sites where individuals who experience homelessness require services.
Subject Area
Human Services
Program Function
Health
Enabling Legislation
405 ILCS 30/1 Community Services Act (from Ch. 91 ½, par. 901)

Public Health Service Act, Title V, Part C, Section 521, as amended, 42 U.S.C 290cc-21 et seq; Stewart B. McKinney Homeless Assistance Amendments Act of 1990, Public Law 101-645.
Objectives and Goals
To provide financial assistance to States to support services for individuals who are suffering from serious mental illness or serious mental illness and substance abuse; and are homeless or at imminent risk of becoming homeless. Programs and activities include: (1) Outreach services; (2) screening and diagnostic treatment services; (3) habilitation and rehabilitation services; (4) community mental health services; (5) alcohol or drug treatment services; (6) staff training; (7) case management services; (8) supportive and supervisory services in residential settings; (9) referrals for primary health services, job training, educational services, and relevant housing services; and (10) prescribed set of housing services.
Types of Assistance
Formula Grants
Uses and Restrictions
Funding for this award will come from the Federal Funding and has a 1/3 match requirement.

Funding Restrictions
DHS/DMH is not obligated to reimburse applicants for expenses or services incurred prior to the complete and final execution of the grant agreement and filing with the Illinois Office of the Comptroller.

Allowable Costs
Allowable costs are those that are necessary, and reasonable and permissible under the law and can be found in 2 CFR 200 - Subpart E - Cost Principles.

Unallowable Costs
Please refer to 2 CFR 200 - Subpart E - Cost Principles to see a collection of unallowable costs.

Indirect Cost Rate Requirements
Please refer to 2 CFR 200.414 regarding Indirect (F&A) Costs.

In order to charge indirect costs to a grant, agencies must have an annually negotiated indirect cost rate agreement (NICRA). There are three types of NICRAs: a. Federally Negotiated Rate; b. State Negotiated Rate and c. De Minimis Rate

5. Renewals
This program is a 12 month contract with 2, one-year renewal options. Renewals are at the discretion of the DHS/DMH and are contingent on the meeting the following criteria:
a. Applicant has performed satisfactorily during the past six months; b. All required reports have been submitted on time, unless a written exception has been provided by the Division; and c. No outstanding issues are present (i.e. in good standing with all pre-qualification requirements and no outstanding corrective action, etc.)

This program was competitively bid through the Notice of Funding Opportunity (NOFO) process in FY 2019 with 2 one-year extensions. FY 2022 will be considered competitive opportunity.
Eligibility Requirements
1. Be certified by IDHS as a Community Mental Health Provider or a Community Mental Health Center;
2. Be in good-standing with the Illinois Secretary of State (not applicable to governmental entities)
3. Not be on the Federal Excluded Parties List;
4. Not be on the Illinois Stop Payment list;
5. Not be on the Department of Healthcare and Family Services Provider Sanctions List;
6. Complete one Fiscal and Administrative Risk Assessment (ICQ);
7. Complete a Programmatic Risk Assessment for each competitive program;
8. Register and access both the Illinois Department of Human Services Community Service Agreement (CSA) tracking system and the Centralized Repository Vault (CRV);
9. Obtain a Dun and Bradstreet University Numbering System (DUNS) number. The DUNS number does not replace an Employer Identification Number. DUNS numbers may be obtained at no cost by calling the DUNS number request line at (866) 705-5711 or by applying online: DUNS Request Service. It is recommended that service providers register at least 30 days before the application due date.
10. Register with the System for Award Management (SAM) and maintain an active SAM registration until the application process is complete, and if a grant is awarded, throughout the life of the award. SAM registration must be renewed annually. It is recommended that service providers finalize a new registration or renew an existing one at least two weeks before the application deadline to allow time to resolve any issues that may arise. Applicants must use their SAM-registered legal name and address on all grant applications to DHS/DMH.
Eligible Applicants
Nonprofit Organizations; Government Organizations;
Application and Award Processing
1. 3 page Uniform Application for State Grant Assistance completed, signed and dated.
2. Uniform Grant Budget completed and submitted in the CSA tracking system
3. Notice of State Award to be accepted or declined. The NOSA shall include:
a. The terms and conditions of the award.
b. Specific conditions assigned to the grantee based on the fiscal and administrative, programmatic risk assessments and merit-based review conditions.
c. The NOSA is not an authorization to begin performance or incur costs.
d. Upon acceptance of the NOSA, announcement of the grant award shall be published by the awarding agency to www.Grants.Illinois.gov
4. Grant Agreement prepared in CSA Tracking system
5. Grant Agreement signed by Grantee and returned to DHS
6. Grant Agreement signed by DHS
7. Grant Agreement obligated at Comptroller Office




Assistance Consideration
Statutory Formula: Title 45, Part 92, Public Law 101-645.

Matching Requirements: The formula is cited in Section 524 of the Public Health Service Act, as amended by Public Law 101-645. The formula allots funds on the basis of the population living in urbanized areas of the State, compared to the population living in urbanized areas of the entire United States except that no State receives less than $300,000 ($50,000 for Territories). States must agree to make available, directly or through donations from public or private entities, nonfederal contributions equal to not less than $1 (in cash or in kind) for each $3 of Federal funds provided in such grant. Territories have no matching requirements.

This program has MOE requirements, see funding agency for further details.
Post Assistance Requirements
a) Reporting
The Grantee shall report quarterly allowable grant expenses on the appropriate DMH reporting template to the DMH program contact no later than November 1, February 1, May 1, and August 1, and reported expenses should be consistent with the submitted annual grant budget. If any budget variances are noted, the DMH program contact may request that the provider submit a revised grant budget before subsequent monthly payments will be made. DMH program contacts and reporting templates can be found in the Provider section of the DHS website.

The Grantee shall report quarterly performance on the appropriate DMH reporting template to the DMH program contact no later than November 1, February 1, May 1, and August 1. DMH program contacts and reporting templates can be found in the Provider section of the DHS website.

b) Audits
Grantee shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 USC 7501-7507) and subpart F of 2 CFR Part 200, and the audit rules set forth by the Governor’s Office of Management and Budget. See 30 ILCS 708/65(c).

c) Records
Grantee shall maintain for three (3) years from the date of submission of the final expenditure report, adequate books, all financial records and, supporting documents, statistical records, and all other records pertinent to this Award, adequate to comply with 2 CFR 200.333, unless a different retention period is specified in 2 CFR 200.333. If any litigation, claim or audit is started before the expiration of the retention period, the records must be retained until all litigation, claims or audit exceptions involving the records have been resolved and final action taken.




Regulations, Guidelines, Literature
Title 59: Mental Health of the Administrative Code

2 CFR 200/45 CFR Part 75 Uniform Administrative Requirements, Cost Principles, and Audit Requirements

DHS/DMH Attachment B
DHS/DMH Program Manual
Federal Funding
Notice of Funding Opportunities
Agency IDAward RangeApplication Range
Details19-444-22-0636-01$84664 - $92967801/26/2018 - 03/12/2018 : 5:00 PM
Details19-444-22-0636-02$84664 - $92967804/26/2018 - 05/03/2018 : 5:00 pm
Agency IDGrantee NameStart DateEnd DateAmount
45CYB00622-45CYB00622THE THRESHOLDS07/01/201906/30/2020894,918
45CYB00749-45CYB00749ROSECRANCE, INC.07/01/201906/30/2020420,847
45CYB00078-45CYB00078BOBBY E. WRIGHT CCMH CENTER, INC.07/01/201906/30/2020274,996
45CYB00259-45CYB00259HABILITATIVE SYSTEMS, INC.07/01/201906/30/2020150,136
45CYB00581-45CYB00581PILSEN LITTLE VILLAGE COMMUNITY MENTAL HEALTH CENT07/01/201906/30/2020135,324