Outreach (710)
CSFA Number: 444-22-0627
Agency Name
Department Of Human Services (444)
Agency Identification
DMH
Agency Contact
Barb Roberson
217-557-5876
Barb.roberson@illinois.gov
Short Description
Exhibit A – Scope of Services
The scope of activities for Outreach is in direct response to the stipulated intent of the Williams and Colbert Consent Decrees to provide all Class Members, family members and significant others, information about their rights as a Class Member under the terms of the Consent Decrees. These activities will be initiated by Outreach efforts through individual face-to-face engagement and group/community meetings with Class Members to discuss the Consent Decree, rights of choice in decision making, the next process of an assessment, transition activities and ongoing community supports.
The Grantee will disseminate and explain information, which includes a series of written materials, brochures and video presentations on transition options for community- based housing, coordination of care needs and service opportunities. Outreach will occur on a continuous basis for the duration of the Consent Decrees. Additionally, Outreach Workers will hold community meetings for Class Members to engage in question and answer sessions, provide introductions into Wellness and Recovery Planning, and conduct Quality of Life Surveys prior to the Class Members' transition from the Long Term Care to the community.

Exhibit B – Deliverables
The Grantee will deliver the following:
1. Schedule and hold at least one individual face-to-face meeting with each consenting resident of the Skilled Nursing Facility (SNF) or Specialized Mental Health Rehabilitation Facility (SMHRF) to provide literature and brochures on integrated community-based living options and support services and show videos about consumers who have transitioned into the community. Repeat meetings will be held if requested by the Class Member, as often as desired.
2. Re-engage Class Members, at least quarterly, who refuse to consider consent for the Resident Review assessment or who refused to consider moving forward with transition, if found appropriate for community re-integration.
3. Engage residents' family members or guardians in ongoing discussions, as desired or requested about transition/moving from SNF or SMHRF to the least restrictive community-based setting, preferably Permanent Supportive Housing or appropriate housing options.
4. Hold informational question and answer sessions with Class Members as often as requested to address the array of realities on community resources and living independently; e.g., how resources are obtained, what is defined as an alternative resource, explanation on access to services and ongoing supports, navigating the community, accessing ancillary supports, etc.
5. Convene monthly community meetings and/or community forums in the SNFs or SMHRFs to share information on transition options to larger audiences.
6. Provide information to residents of SNFs or SMHRFs during the first face to face meeting, or as requested, on the array of mental health services by defining and explaining terms such as ACT, CST, medication administering and monitoring, representative payee services, supportive employment, peer support and Psycho-social Rehabilitation.
7. For Williams Class Members, assume an active role as a part of Quality Management staff, by participating in the administration of Quality of Life Survey pre- and post-transition. Quality of Life Surveys are to be completed prior to discharge or no later than three weeks post discharge.
8. Explain to residents and family or guardians the "Next Steps" in the ongoing implementation processes of the Williams and Colbert Consent Decrees, as requested.
Reporting Requirements:
1. Financial Report in accordance with Exhibit C.
2. Performance Report in accordance with Exhibit E.

Exhibit C – Payment
Reference the Uniform Grant Agreement, Article IV Payment, Section 4.2 Return of Grant Funds and 4.3 Cash Management Improvement Act of 1990. Payment will be issued monthly and reconciled with reported allowable expenses. Grantee shall submit a quarterly Periodic Financial Report (GOMBGATU-4002 (N-08-17)) to the appropriate email address below no later than November 1, February 1, May 1, and August 1. Reported expenses should be consistent with the approved annual grant budget. Any expenditure variances require prior Grantor approval in accordance with Article VI of the Uniform Grant Agreement to be reimbursable.

PFR Email Address for General Grants:
DHS.DMHQuarterlyReports@illinois.gov

PFR Email Address for Williams Consent Decree: DHS.DMHWilliamsInvoices@Illinois.gov

PFR Email Address for Colbert Consent Decree:
DHS.DMHColbertInvoices@illinois.gov


DMH reporting templates and detailed instructions for submitting reports can be found in the Provider section of the DHS website.

Exhibit E – Performance Measures
The Grantee shall submit quarterly Periodic Performance Report (GOMBGATU-4001 (N-08-17)) and the Periodic Performance Report Template by Program (PRTP) to the appropriate email address below no later than November 1, February 1, May 1, and August 1. Reporting templates and instructions for submitting reports can be found in the Provider section of the DHS website.

PPR and PPRT Email Address for All Grants:
DHS.DMHQuarterlyReports@illinois.gov


The following are included in the reporting template:
1. Number of unduplicated Class Members engaged at the respective SNFs or SMHRFs in Outreach activities.
2. Number of interested newly admitted Class Members to SMHRFs and SNFs who had a face to face contact by Outreach, within 90 days post admission.
3. Number of Class Members interested in a duplicated contact.
4. Number of unduplicated Class Members engaged at the respective SNFs or SMHRFs in Outreach activities.
5. Number of unduplicated Class Members asked to sign an Outreach Introduction Letter.
6. Number of unduplicated Outreach Introduction Letters signed by Class members.
7. Number of Class Members who refused to engage in Outreach discussions/refuse to sign Letter of Introduction who had a notation on the letter of their declination to sign.
8. Number of Class Members reporting issues or concerns regarding transition activities who had a follow up contact completed by an Outreach Worker.
9. Number of Family Members or Guardians interested in speaking with Outreach Workers who were engaged in conversation about the Consent Decree.
10. Number of Community meetings held in the SMHRF (Williams only).
11. Number of Williams Class Members referred to NAMI for completion of a Quality of Life Surveys who had a Quality of Life Survey completed prior to transition (Williams only).

Exhibit F – Performance Standards
1. 100% of interested newly admitted Class Members to SNFs and SMHRFs had a face to face contact by Outreach, within 90 days post admission.
2. 100% of unduplicated Class Members interested in a duplicated contact with an Outreach Worker was engaged by Outreach activities.
3. 100% of unduplicated Class Members were asked to sign an Outreach Introduction letter.
4. 100% of Class Members who refuse to sign an Outreach Introduction letter had a notation on the letter of their declination to sign.
5. 100% of Class Members reporting issues or concerns regarding transition had a follow up contact completed by an Outreach Workers.
6. 100% of guardians or family members interested in speaking with Outreach Workers were engages in conversation about the Consent Decree.
7. 100% of SNFs or SMHRFs will have a community meeting convened quarterly.
8. 90% of Williams Class Members referred to NAMI for completion of a Quality of Life Survey had a Quality of Life Survey completed prior to transition (Williams only).
Subject Area
Human Services
Program Function
Education Employment, Labor, and Training
Enabling Legislation
Mental Health Community Services Act (405 ILCS 30/) from (CH. 91½, par 901) Section 2, (e) and (f)

20 ILCS 1705 Sect. 73(a)
Objectives and Goals
Grantees will provide Outreach to Williams and Colbert Consent Decrees Class members, family members, or significant others information about their rights under the terms of the Consent Decrees. The Outreach activities will be initiated through individual and group meetings with Class Members to discuss the Consent Decree, rights of choice in decision making, the next process of an assessment, transition activities and ongoing community supports. Also, the Providers will disseminate information that includes a series of written materials, brochures and a video presentation on transition options for community based housing and service opportunities to individuals on an on-going basis who constitute the Williams and Colbert Class Members. In addition, Providers will hold community meetings to engage in question and answer sessions, provide introductions into Wellness and Recovery Planning, and for Class members conduct Quality of Life Surveys prior to the Class Member’s movement from the Institutes of Mental Disease to Community settings.

The Grantee will deliver the following:
1. Schedule and hold at least one individual face-to-face with each consenting resident of the Institution for Mental Disease/Nursing Facility (IMD/NF) to provide literature and brochures on integrated community-based living options and support services and show videos about consumers who have transitioned into the community. Repeat meetings may be held if requested by the Class Member, as often as desired.
2. Reengage Class Members, at least quarterly, who refuse to consider consent for the Resident Review assessment or who refused to transition if found appropriate for community integration.
3. Engage residents’ family members or guardians in ongoing discussions as desired about transition/moving from IMD/NF to the least restrictive community-based setting, preferably Permanent Supportive Housing for Williams Class Members.
4. Hold informational question and answer sessions with Class Members as often as requested to address the array of realities on community resources; e.g., how resources are obtained, what is defined as an alternative resource, explanation on access to services and ongoing supports, etc.
5. Convene monthly community meetings and or community forums in the IMD/NFs to share information on transition options to larger audiences.
6. Provide information to residents of IMD/NF at the first face to face meeting or as requested on the array of mental health services by defining and explaining terms such as ACT, CST, medication administering and monitoring, representative payee services, supportive employment, peer support and Psycho-social Rehabilitation.
7. For Williams Class Members, assume active role as a part of Quality Management staff, by participating in the administration of Quality of Life Survey pre and post transition. Quality of Life Surveys are to be completed prior to discharge or no later than three weeks post discharge.
8. Explain to residents and family or guardians the “Next Steps” that will occur in the ongoing implementation processes of the Williams and Colbert Consent Decrees, as requested.

Reporting Requirements:
1. Financial Report in accordance with Exhibit C.
2. Performance Report in accordance with Exhibit E.

Types of Assistance
Project Grants
Uses and Restrictions
Funding for this award will come from the State's General Revenue Fund and does NOT have a match or cost sharing requirement.

Funding Restrictions
DHS/DMH is not obligated to reimburse applicants for expenses or services incurred prior to the complete and final execution of the grant agreement and filing with the Illinois Office of the Comptroller.

Allowable Costs
Allowable costs are those that are necessary, and reasonable and permissible under the law and can be found in 2 CFR 200 - Subpart E - Cost Principles.

Unallowable Costs
Please refer to 2 CFR 200 - Subpart E - Cost Principles to see a collection of unallowable costs.

Indirect Cost Rate Requirements
Please refer to 2 CFR 200.414 regarding Indirect (F&A) Costs.

In order to charge indirect costs to a grant, agencies must have an annually negotiated indirect cost rate agreement (NICRA). There are three types of NICRAs: a. Federally Negotiated Rate; b. State Negotiated Rate and c. De Minimis Rate

5. Renewals
This program is a 12 month contract with 2, one-year renewal options. Renewals are at the discretion of the DHS/DMH and are contingent on the meeting the following criteria:
a. Applicant has performed satisfactorily during the past six months; b. All required reports have been submitted on time, unless a written exception has been provided by the Division; and c. No outstanding issues are present (i.e. in good standing with all pre-qualification requirements and no outstanding corrective action, etc.)

This program was competitively bid through the Notice of Funding Opportunity (NOFO) process in FY 2019 with 2 one-year extensions. FY 2022 will be considered competitive opportunity.
Eligibility Requirements
1. Be certified by IDHS as a Community Mental Health Provider or a Community Mental Health Center;
2. Be in good-standing with the Illinois Secretary of State (not applicable to governmental entities)
3. Not be on the Federal Excluded Parties List;
4. Not be on the Illinois Stop Payment list;
5. Not be on the Department of Healthcare and Family Services Provider Sanctions List;
6. Complete one Fiscal and Administrative Risk Assessment (ICQ);
7. Complete a Programmatic Risk Assessment for each competitive program;
8. Register and access both the Illinois Department of Human Services Community Service Agreement (CSA) tracking system and the Centralized Repository Vault (CRV);
9. Obtain a Dun and Bradstreet University Numbering System (DUNS) number. The DUNS number does not replace an Employer Identification Number. DUNS numbers may be obtained at no cost by calling the DUNS number request line at (866) 705-5711 or by applying online: DUNS Request Service. It is recommended that service providers register at least 30 days before the application due date.
10. Register with the System for Award Management (SAM) and maintain an active SAM registration until the application process is complete, and if a grant is awarded, throughout the life of the award. SAM registration must be renewed annually. It is recommended that service providers finalize a new registration or renew an existing one at least two weeks before the application deadline to allow time to resolve any issues that may arise. Applicants must use their SAM-registered legal name and address on all grant applications to DHS/DMH.
Eligible Applicants
Nonprofit Organizations;
Application and Award Processing
1. 3 page Uniform Application for State Grant Assistance completed, signed and dated.
2. Uniform Grant Budget completed and submitted in the CSA tracking system
3. Notice of State Award to be accepted or declined. The NOSA shall include:
a. The terms and conditions of the award.
b. Specific conditions assigned to the grantee based on the fiscal and administrative, programmatic risk assessments and merit-based review conditions.
c. The NOSA is not an authorization to begin performance or incur costs.
d. Upon acceptance of the NOSA, announcement of the grant award shall be published by the awarding agency to www.Grants.Illinois.gov
4. Grant Agreement prepared in CSA Tracking system
5. Grant Agreement signed by Grantee and returned to DHS
6. Grant Agreement signed by DHS
7. Grant Agreement obligated at Comptroller Office




Assistance Consideration
Serves as Maintenance of Effort to the Federal Substance Abuse and Mental Health Services Administration Community Mental Health Block Grant
Post Assistance Requirements
a) Reporting
The Grantee shall report quarterly allowable grant expenses on the appropriate DMH reporting template to the DMH program contact no later than November 1, February 1, May 1, and August 1, and reported expenses should be consistent with the submitted annual grant budget. If any budget variances are noted, the DMH program contact may request that the provider submit a revised grant budget before subsequent monthly payments will be made. DMH program contacts and reporting templates can be found in the Provider section of the DHS website.

The Grantee shall report quarterly performance on the appropriate DMH reporting template to the DMH program contact no later than November 1, February 1, May 1, and August 1. DMH program contacts and reporting templates can be found in the Provider section of the DHS website.

b) Audits
Grantee shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 USC 7501-7507) and subpart F of 2 CFR Part 200, and the audit rules set forth by the Governor’s Office of Management and Budget. See 30 ILCS 708/65(c).

c) Records
Grantee shall maintain for three (3) years from the date of submission of the final expenditure report, adequate books, all financial records and, supporting documents, statistical records, and all other records pertinent to this Award, adequate to comply with 2 CFR 200.333, unless a different retention period is specified in 2 CFR 200.333. If any litigation, claim or audit is started before the expiration of the retention period, the records must be retained until all litigation, claims or audit exceptions involving the records have been resolved and final action taken.
Regulations, Guidelines, Literature
Title 59: Mental Health of the Administrative Code

2 CFR 200/45 CFR Part 75 Uniform Administrative Requirements, Cost Principles, and Audit Requirements

DHS/DMH Attachment B
DHS/DMH Program Manual
Federal Funding
None
Notice of Funding Opportunities
Agency IDAward RangeApplication Range
Details19-444-22-0627-01$24217 - $59549002/02/2018 - 03/19/2018 : 5:00 PM
Details19-444-22-0627-02$24217 - $59549004/27/2018 - 05/03/2018 : 5:00 pm
Agency IDGrantee NameStart DateEnd DateAmount
45CYB00001-45CYB00001NAMI CHICAGO07/01/201906/30/2020584,044
45CYB03397-45CYB03397THE THRESHOLDS07/01/201906/30/2020179,191
45CYB03399-45CYB03399TRILOGY, INC.07/01/201906/30/2020128,728
45CYB03897-45CYB03897SERTOMA CENTRE INC07/01/201906/30/202099,939
45CYB03501-45CYB03501LUTHERAN SOCIAL SERVICES OF ILLINOIS07/01/201906/30/202071,667