Summer Food Service Program
CSFA Number: 586-18-0410
Agency Name
State Board Of Education (586)
Agency Contact
Amy Bianco
Short Description
To provide sponsors federal reimbursement for a portion of the costs to provide quality nutritious meals to children in the community when school is not in session.
Subject Area
Program Function
Food and Nutrition
Enabling Legislation
7 CFR 225
Public Act 096-0734
Objectives and Goals
To assist sponsors, through grants-in-aid and other means, to conduct nonprofit food service programs for children. This program operates in partnership with the USDA, the Illinois State Board of Education (ISBE), and local organizations to provide free meals to eligible children during the summer months and at other approved times when school is not in session.
Types of Assistance
Formula Grants
Uses and Restrictions
Funds are made available for disbursement to eligible sponsors who provide free meals to children in areas where at least 50 percent of the children meet the income eligibility criteria for free and reduced-price meals. Meals may be served to children 18 and younger and to individuals 19 - 21 who have a disability and participated in an ISBE-approved school program in the previous year and has an IEP on file.

This program generally operates during the months of May through September at site locations where regularly scheduled food services are provided for children. Sites may also participate in this program from September through May if an area school is closed because of an unanticipated school closure; including teacher strikes. Sponsors operating food programs for children on school vacation under a continuous year-round calendar may apply for participation in other months.

Reimbursement may be paid for one meal and one snack or two meals per child each day. Camps and sites primarily serving children of migrant workers may be approved to serve up to three reimbursable meals each day. Meals must meet U.S. Department of Agriculture (USDA) standards to be eligible for reimbursement.
Eligibility Requirements
Entities eligible to be sponsors are Schools, any state, local, municipal, or county government; Residential camps; and Public or Private nonprofit organizations with 501(c)(3) status in good standing with the Illinois Secretary of State (and registered/approved to conduct business in Illinois), federal IRS (FEIN is not revoked), and Illinois Comptroller (not owe Illinois money); serve the communities they are in year-round (not just for summer purposes); and are not be listed on state or federal Serious Deficiency lists are eligible.
Eligible Applicants
Education Organizations; Government Organizations; Nonprofit Organizations; Other;
Application and Award Processing
Preapplication coordination is not applicable. Environmental impact information is not required for this program. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult with the ISBE Nutrition Programs Division for more information on the process required to be followed in applying for assistance.

2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards apply to this program. Sponsors may apply directly to ISBE annually through IWAS, using the web-based Illinois Nutrition System. Applicants that are not public institutions must furnish evidence of tax-exempt status under section 501(a) of the Internal Revenue Code of 1986. If application is complete, including agreement to policy statement and permanent agreement, and remains in good standing through reviews, no further processing or review of application is needed. This program is subject to the provisions of USDA Uniform Federal Assistance Regulations (7 CFR Parts 3016 and 3019).

When an application is approved, the sponsor signs an agreement with ISBE.

ISBE must make a decision within 30 calendar days of receiving a complete and correct sponsor application. If an incorrect application is received, ISBE must notify the applicant within 15 days and provide technical assistance to complete the application. ISBE has a hearing procedure for local institution grievances. The agreement is permanent and may be amended as necessary to ensure compliance with all federal requirements.
Assistance Consideration
Statutory Formula: Sections 13(b) and (k) of the Richard B. Russell National School Lunch Act, 42 U.S.C. 1761, describe the funding formulas for cash assistance. Cash reimbursement under this program is calculated by multiplying the number of meals served by maximum rates of reimbursement established by USDA. ISBE uses the cash assistance to reimburse sponsors for eligible meals served to eligible children. Since all meals are served free, all meals of the same type are funded at the same rate. Rates are adjusted annually on January 1 to reflect changes in the Food Away from Home series of the Consumer Price Index for All Urban Consumers.

Matching requirements are not applicable to this program.

This program does not have MOE requirements.
Post Assistance Requirements
Program Operations Report (FNS-418) due 30 and 90 days after the end of each month. Financial Status Reports (FNS-77 or FNS-425) due quarterly. Programs are reviewed once every three years. Documentation related to the child nutrition program must be maintained on file at the site or the SFA office for the current year, plus three years prior. In the case of an audit or investigation that extends beyond the three years plus current year, documents must be kept until the audit or investigation is completed.
Regulations, Guidelines, Literature
Funding By Fiscal Year
FY 2017 : $3,720,711
FY 2018 : $3,720,711
FY 2019 : $12,000,000
Federal Funding
Notice of Funding Opportunities
Agency IDGrantee NameStart DateEnd DateAmount
Adams County Health Department07/01/201906/30/2020115,500
Winnebago County Health Department07/01/201906/30/2020106,500
Coles County Health Department07/01/201906/30/202096,000
Madison County Health Department07/01/201906/30/202076,500
Egyptian Health Department07/01/201906/30/202050,250