Public Health Emergency Preparedness
CSFA Number: 482-00-0263
Agency Name
Department Of Public Health (482)
Agency Contact
Keturah Tracy
217-558-3525
keturah.tracy@illinois.gov
Short Description
The purpose of this grant is to fund certain eligible Illinois certified local health departments to assess, prioritize, build, and exercise the necessary resource elements, tasks, and functions of the Centers for Disease Control and Prevention's (CDC) 15 Public Health Emergency Preparedness (PHEP) Capabilities National Standards that local health department's need to prevent, mitigate and recover from the top hazards to the public health in its jurisdiction.
Subject Area
Public Safety
Program Function
Disaster Prevention and Relief
Enabling Legislation
Section 319C-1 of the Public Health Service Act
Objectives and Goals
Grantees are expected to conduct activities that will repair regionally or jurisdictionally-determined public health or healthcare preparedness gaps identified through exercises, events, and other public health preparedness risk assessment and planning, and reach full or significant ability in at least 80% of their highly important and critical PHEP Domains and Capabilities this budget period.
Types of Assistance
Project Grants
Uses and Restrictions
Allowable – All grant funds must be used for items that are necessary and reasonable for the proper and efficient performance of the grant and may only be used for the purposes stated in your grant agreement, work plan, and budget. Items must not be restricted by, and must comply with, all applicable state and federal regulations.

Allocable – Items charged to this grant must be appropriately allocated (pro-rated) between this grant and other funding sources as applicable. This is especially important to describe and document if the item appears to have significant non-grant uses such as a purchase that directly supports many or all health department programs and is not strictly considered an emergency preparedness capability resource. For example, equipping a conference room with new furniture and computer equipment, so it could also be used as an emergency operations center, still significantly supports all public health programs with a new conference room. The requested expenses for this must be allocated to show that PHEP is only paying its share. For example, if the applicant documented the amounts on non-PHEP funds recently spent, or were being budgeted, for the purchase of similar furniture or computer equipment, or otherwise supported the ongoing use of this room (e.g. building, renovation, maintenance, or utility costs) for this project, the PHEP expenses may be permitted. Without this documented justification, the request may be rejected. On the other hand, the cost of an item strictly considered an emergency preparedness capability resource item, such as an emergency generator, even though it may benefit the entire agency would probably be allowed, except for construction or major building renovation such as foundation work.

Reasonable – The amounts charged for any item must be reasonable. That means the nature and amount of the expense does not exceed what a prudent person under the same circumstances would expend; and that the items are generally recognized as ordinary and necessary for the performance of the grant.

Allowed Uses
Funding may be used for the following:
Building the 15 Public Health Emergency Preparedness (PHEP) Capabilities National Standards including reasonable, allowable, and allocated staff, travel, supplies, and contractual services related to public health emergency response planning, training, and exercising.
Purchase caches of antibiotics for use by first responders and their families to ensure the health and safety of the public health workforce.
To supplement, but not supplant, existing state or federal funds with the activities described in the budget.
To support accreditation activities that meet the Public Health Accreditation Board’s preparedness –related standards to ensure a capable and qualified workforce, up-to-date information systems, and the capability to assess and respond to public health needs, and that also support at least one PHEP capability.

Prior Approval ONLY
With prior approval only, funds may be used for the following:
Overtime for individuals directly associated (listed in personnel costs) with the award.
Furniture or Equipment.

Lease vehicles to be used as a means of transportation for carrying people or goods, e.g., passenger cars or trucks and electrical or gas-driven motorized carts.

Basic (non-motorized) trailers.

Funding Use Prohibitions:

Funds may NOT be used for the following:

No Reimbursement of pre-award costs.

No Purchase of vehicles to be used as means of transportation for carrying people or goods, such as passenger cars or trucks and electrical or gas-driven motorized carts.

No Purchase of clothing such as jeans, cargo pants, polo shirts, jumpsuits, sweatshirts, or T-shirts.

No Purchase or support (feed) animals for labs, including mice.

Funds may not be used to purchase a house or other living quarters for those under quarantine.

No construction or major renovations, except for repairs and maintenance.

May not pay the salary of an individual at a rate in excess of Executive Level II or $187,000 per year.

Other than for normal and recognized executive-legislative relationships, no funds may be used for: publicity or propaganda purposes, for the preparation, distribution, or use of any material designed to support or defeat the enactment of legislation before any legislative body; or for the salary or expenses of any grant or contract recipient, or agent acting for such recipient, related to any activity designed to influence the enactment of legislation, appropriations, regulation, administrative action, or Executive order proposed or pending before any legislative body.

No Research.

No Clinical care.

No Reimbursement of backfilling cost for staff, including healthcare personnel for exercises.
Eligibility Requirements
An entity may not apply for a grant until the entity has registered and pre-qualified through the Grant Accountability and Transparency Act (GATA) website, www.grants.illinois.gov, Grantee Links tab.


Registration and pre-qualification are required annually. During pre-qualification, verifications are performed including a check of Federal Debarred and Suspended status on the Illinois Stop Payment List. An automated email notification to the entity alerts them of “qualified” status or informs how to remediate a negative verification (e.g. inactive Dun and Bradstreet, not in good standing with the Secretary of State). A federal Debarred and Suspended status cannot be remediated.


Only local health departments in Illinois that are certified pursuant to 77 IAC 600 are eligible to apply. This does not include the City of Chicago as it receives direct federal funding for this purpose.


Eligible Applicants
Government Organizations;
Application and Award Processing
Applications must be submitted via the Illinois Department of Public Health's Electronic Grants Administration and Management System (EGrAMS), accessible at idphgrants.com.


Pre-applications and letters of intent are not required. Applications must be fully and properly completed and submitted by the deadline via the Illinois Department of Public Health’s Electronic Grants Administration and Management System (EGrAMS), accessible at idphgrants.com.


Payment of Award is by reimbursement only.
Assistance Consideration
The funding formula involves a base, an MRC stipend if the Local Health Department hosts an MRC, and per capita.

A 10% match of cash and/or In Kind funds is required.
Post Assistance Requirements
Quarterly work plan reports, quarterly and annual performance measure reports, and monthly expenditure reports are required.
Regulations, Guidelines, Literature
Full details can be found in the CDC Office of Public Health Preparedness and Response Public Health Emergency Preparedness (PHEP)) Cooperative Agreement and supplemental documents can be found at https://www.cdc.gov/cpr/readiness/phep.htm, free of charge.
Funding By Fiscal Year
FY 2018 : $7,503,325
FY 2019 : $14,084,477
FY 2020 : $7,307,062
Federal Funding
Notice of Funding Opportunities
None
Agency IDGrantee NameStart DateEnd DateAmount
07180016HCook County Department of Public Health07/01/201906/30/2020997,902
07180022HDuPage County Health Department07/01/201906/30/2020422,648
07180047HCounty of Lake dba Lake County Health Department and Community Health Center07/01/201906/30/2020331,704
07180093HWill County Health Department07/01/201906/30/2020320,668
07180043HKane County Health Department07/01/201906/30/2020251,526