93.042 (OMC3) CARES Act for Ombudsman Program under Title VII of the Older Americans Act
CSFA Number: 402-03-2418
Agency Name
Department On Aging (402)
Agency Identification
Agency Contact
Becky Dragoo
Short Description
This formula grant award is issued under the authority of the Coronavirus Aid, Relief, and Economic Security (CARES) Act, P.L. 116-136 for activities authorized under Title VII of the Older Americans Act of 1965, as amended through P.L. 116-131, enacted March 25, 2020. The terms and conditions of this Notice of Award (NoA) and other requirements have the following order of precedence: (1) statute; (2) executive order; (3) program regulation; (4) administrative regulation found in 45 CFR Part 75; (5) agency policies; and (6) Any additional terms and conditions and remarks on NoA.
Subject Area
Program Function
Enabling Legislation
Older Americans Act of 1965, as amended, Section 702 (a).
Objectives and Goals
The principal role of this Ombudsman Program is to investigate and resolve complaints made by or on behalf of residents of nursing homes or other long-term care facilities. Ombudsmen also promote policies and practices needed to improve the quality of care and life in long-term care facilities and educate both consumers and providers about residents' rights and good care practices.
Types of Assistance
Formula Grants
Uses and Restrictions
Funds are awarded to States to develop or strengthen service systems through designated State Agencies on Aging, Area Agencies on Aging and other entities. Funds under this Title and Chapter are included in State aging plans covering 2, 3, or 4 years, with annual revisions as necessary, submitted for approval to the Assistant Secretary for Aging. Funds must be used to design and implement programs for the provision of long-term care ombudsman services for individuals living in long-term care facilities.
Eligibility Requirements
Individuals residing in long-term care facilities or requiring assistance in entering or transferring from such facilities.
Eligible Applicants
Application and Award Processing
The Administration for Community Living awards funds through a statutory formula to State Agencies on Aging.
Assistance Consideration
States and territories are entitled to these grants by statute.
Post Assistance Requirements
National Policies including Trafficking Victims Protection Act, Whistleblower Protections, and DOMA:
Implementation of Same-Sex Spouses/Marriages
• Federal Funding Accountability and Transparency Act (FFATA)
• Federal Awardee Performance and Integrity Information System (FAPIIS)
2. By requesting or receiving funds under this award, the recipient assures that it will carry out the
project/program described in its approved state plan(s) and will comply with the terms and conditions and other
requirements of this award.
3. SF-425 Financial Reporting: Grantee is required to submit SF-425s on a semi-annual basis. Beginning
with this FFY2020 grant, the SF-425 shall be submitted using the HHS’ Payment Management System (PMS).
PMS website is located at: https://pms.psc.gov. Reports are due within 30 days for the periods ending March
31 and September 30 (i.e., due April 30 and October 30), through September 30, 2021, a final PMS drawdown
and a final SF-425 are due within 90 days after September 30, 2021 (i.e., due December 30, 2021). If a final SF-
425 report will be submitted December 30, 2021, a semi-annual report is not required to be filed for report
ending September 30, 2021.
4. Federal Cash Reporting: On the SF-425 form, lines 10 a. through c. are reported on a quarterly
calendar year basis (for the periods ending 12/31, 3/31, 6/30, 9/30) at the HHS’ Payment Management System
(PMS). PMS website is located at: https://pms.psc.gov. Reconciliation of advances and disbursements is
required for each quarter and the report must be completed within 30 days of the end of each quarter (i.e., by
1/30, 4/30, 7/30, 10/30). This reporting requirement is separate from completing the entire SF-425 as denoted in
the financial reporting term.
Regulations, Guidelines, Literature
45 CFR 92 and 45 CFR 1324 (renumbered effective July 1, 2016)
Funding By Fiscal Year
FY 2020 : $73,552,000
Federal Funding
Notice of Funding Opportunities
Agency IDGrantee NameStart DateEnd DateAmount
CAREST72002Northeastern Illinois Area Agency on Aging04/01/202009/30/2021164,683
CAREST72012City of Chicago - 50 Department of Family & Support Services (DFSS)04/01/202009/30/2021101,943
CAREST72005East Central Illinois Area Agency on Aging, Inc.04/01/202009/30/202160,386
CAREST72008AgeSmart Community Resources04/01/202009/30/202147,073