Farm Family Resource Initiative (510-FFRI) (DMH)
CSFA Number: 444-22-2346
Agency Name
Department Of Human Services (444)
Agency Identification
DMH
Agency Contact
Barb Roberson
217-55-5876
barb.roberson@illinois.gov
Short Description
The FFRI will be piloted in six Illinois counties – Morgan, Sangamon, Macoupin, Christian, Logan, and Macon – and will be administrated through the Southern Illinois University School of Medicine’s (SIU SOM) Center for Rural Health and Social Service Development (CRHSSD). Future levels of funding will determine subsequent expansion across the state.

Deliverables
Reporting Requirements:
A. Time Period for Required Periodic Financial Reports. N/A Grantee will be paid via invoice.

B. Time Period for Close-out Reports. Grantee shall submit a Close-out Report pursuant to Paragraph 13.2 and no later than ___60___ days after this Agreement’s end of the period of performance or termination.

C. Time Period for Required Periodic Performance Reports. Unless a different reporting requirement is specified in Exhibit G, Grantee shall submit Performance Reports to Grantor pursuant to Paragraph 14.1 and such reports must be submitted no later than __30___ days after the quarter ends.

D. Time Period for Close-out Performance Reports. Grantee agrees to submit a Close-out Performance Report, pursuant to Paragraph 14.2 and no later than ___60___ days after this Agreement’s end of the period of performance or termination.


The Grantee shall submit quarterly Periodic Performance Report (GOMBGATU-4001 (N-08-17)) and the Periodic Performance Report Template by Program (PRTP) to the appropriate email address below. Reporting templates and instructions for submitting reports can be found in the Provider section of the DHS website.

PPR and PPRT Email Address for All Grants:
DHS.DMHQuarterlyReports@illinois.gov


DMH reporting templates and detailed instructions for submitting reports can be found in the Provider section of the DHS website.

Performance Requirements:
1. Identify and install FFRI staff.
2. Conduct Needs Assessment – Farm Families/Stakeholders (to include assessment of mental health needs in addition to the resources available to address the Social Determinants of Health).
a. Solicit information from farm families in the pilot area(s) about their needs.
3. Needs Assessment – Available Community Resources/Services. Solicit information from available service providers and/or stakeholders, including the FFRI Advisory Council, in the identified pilot area(s) using surveys and/or focus groups
a. Review Community Health Needs Assessments (as completed by non-profit hospitals every three years) for the identified pilot area(s).
b. Review IPLANs (as completed by local health departments every five years) for the identified pilot area(s).
c. Identify gaps in services for farm families.
d. Form collaborative relationships with, and among, area partners.
4. Create a Farm Family Resource Guide listing identified support services and resources (e.g., housing, financial, mental health, legal, etc.) for farm families in the pilot area(s). (see https://www.hsidn.org/uploads/6/6/8/7/66873073/mental_health_resources_revised_jan_2019_final2.pdf as an example).
a. Review all identified Farm Family Resource Guide support services and resources monthly to ensure maximum completeness
b. Share the Farm Family Resource Guide with all pertinent partners and stakeholders
5. Maintain a Farm Family Resource Hotline
a. Maintain protocols for responding to non-mental health emergency calls.
b. Maintain Protocols for responding to mental health emergency calls.
c. Maintain after care protocols and resources.
d. Maintain hotline staffing.
6. Create a farm family resource marketing/education campaign
a. Disseminate information about common farm family concerns (e.g., housing, financial, mental health, etc.).
b. Disseminate information about available resources for farm families, including the FFRI hotline.
c. Produce electronic and/or print educational tools and media (e.g., websites, brochures, apps, radio spots, etc.).
7. Provide Mental Health First Aid (MHFA) trainings in the pilot area(s) as enrollment and need permit in order to build capacity amongst farm families and those that interact with them.
8. Hold monthly advisory council meetings.
9. Submit a sustainability plan by October 31, 2020
10. Submit reports to DHS/DMH as required.

: Payment
Reference the Uniform Grant Agreement, Article IV Payment, Section 4.3 Cash Management Improvement Act of 1990 and Section 4.7 Timely Billing Required. Grantee shall submit allowable grant expenses on the appropriate DMH invoice template to the e-mail address indicated on the template no later than the 30th day of the month following the end of the service month. Invoiced expenses should be consistent with the approved annual grant budget. Any expenditure variances require prior grantor approval in accordance with Article VI of the grant agreement to be reimbursable. All invoices shall be HIPPA compliant and encrypted utilizing DHS approved encryption software if so, indicated on the invoice template. Invoices shall serve as the request for reimbursement as well as the Periodic Financial Report.
DMH invoice templates can be found in the provider section of the DHS website.

Performance Measures
1. Number of FFRI staff identified.
2. Number of FFRI staffing installed.
3. Number of calls received during hotline implementation phase.
4. Number of calls answered or returned during hotline implementation phase.
5. Number of marketing/educational outreach activities per pilot county per quarter.
6. Number of monthly advisory council meetings held.
7. Number of monthly reports Required DHS/DMH submitted.

Performance Standards
1. 100% of FFRI staff identified and installed.
2. 100 % of hotline calls answered or returned.
3. Two or more marketing/educational outreach activities conducted per pilot county per quarter.
4. Three (3) or more monthly advisory council meetings held per quarter.
5. Three (3) monthly reports submitted to DHS/DMH in accordance with all policies.
Subject Area
Human Services
Program Function
Health
Enabling Legislation
Funding for this program originated from legislative interest and provider, Southern Illinois University, is named in PA101-0007 to perform the work.
Objectives and Goals
The Provider will:
1. Ensure that the outpatient fitness restoration program meets the statutory requirements of Illinois statutes 725 ILCS 5/104-17;
2. Receive training by IDHS/DMH Forensic staff on providing outpatient fitness restoration and to assist with developing written policies and procedures that describe the fitness restoration program.
3. Ensure that all policies and procedures for the outpatient restoration program will adhere to HIPAA when applicable.
4. Ensure that contact is made (and documented) with individuals within 48 hours of receipt of a court order for outpatient services
5. Provide and ensure prompt assessment of Program eligibility and intake assessments, with psychosocial assessment, substance abuse screening and risk assessment, as indicated.
6. Ensure prompt access to clinically appropriate psychiatric/pharmacological, psychological, treatment planning and linkage services.
7. Ensure prompt access to legal education using DHS/DMH-approved curricula as needed;
8. Complete the 30-day admission reports, individual treatment plan and progress reports per statute (725 ILCS 5/104-17; 5/104-18)
9. Provide transportation assistance for individuals served in the Program who lack adequate funding, resources or support.
10. Provide face to face fitness restoration services for individuals served in the Program to ensure participation and promote adherence; although there is discretion in the frequency or service delivery based on client’s needs and care.
11. Maintain and follow written procedures and court reporting to establish individual’s progress toward restoration and readiness for return to court;
12. Provide expert witness testimony to the courts; travel to which should adhere to the Governor’s Travel Control Board rules.
13. Provide thorough continuity of care for individuals completing the Program or who are determined not to be restorable;
14. Determine if or when a client needs an inpatient level care and make that referral and report to the court.
15. Ensure the provision of medication as needed.
16. Discharge shall be in accordance with 725 ILCS 5/104-20(b) and should ensure that the following are in place:
a. Facilitate ongoing services with the appropriate community mental health agency before final discharge from the Program
b. Make provisions for medication and a clearly documented follow up psychiatrist appointment to ensure there will be no lapse in medication compliance after court’s final disposition; and
c. Assist in any appropriate benefits applications on behalf of any discharged individual.
Types of Assistance
Direct Payments for Specific Use
Uses and Restrictions
Funding for this award will come from the State's General Revenue Fund and does NOT have a match or cost sharing requirement.

Funding Restrictions
DHS/DMH is not obligated to reimburse applicants for expenses or services incurred prior to the complete and final execution of the grant agreement and filing with the Illinois Office of the Comptroller.

Allowable Costs
Allowable costs are those that are necessary, and reasonable and permissible under the law and can be found in 2 CFR 200 - Subpart E - Cost Principles.

Unallowable Costs
Please refer to 2 CFR 200 - Subpart E - Cost Principles to see a collection of unallowable costs.

Indirect Cost Rate Requirements
Please refer to 2 CFR 200.414 regarding Indirect (F&A) Costs.

In order to charge indirect costs to a grant, agencies must have an annually negotiated indirect cost rate agreement (NICRA). There are three types of NICRAs: a. Federally Negotiated Rate; b. State Negotiated Rate and c. De Minimis Rate

5. Renewals
This program is a 12 month contract with 2, one-year renewal options. Renewals are at the discretion of the DHS/DMH and are contingent on the meeting the following criteria:
a. Applicant has performed satisfactorily during the past six months; b. All required reports have been submitted on time, unless a written exception has been provided by the Division; and c. No outstanding issues are present (i.e. in good standing with all pre-qualification requirements and no outstanding corrective action, etc.)
Eligibility Requirements
All applicants must make certain the following are completed before an award can be made.
1.Complete and submit a Grant Application to DHS.GrantApp@illinois.gov. Each application must be sent in a separate email. Links are provided under the "GA" column of this website. Page 1 of the applications are pre-populated. a.The subject line of the email MUST state: i.Provider Organization Name
ii.CSFA Number (444-22-XXXX)
iii.Contact Name (Barb Roberson)


2.Complete and submit the Fiscal and Administrative Risk Assessment, also known as the ICQ, (short for Internal Control Questionnaire). This is done only once per entity per fiscal year via the GATA Grantee Portal https://www2.illinois.gov/sites/GATA/Pages/default.aspx. While it does not have to be completed prior to submitting the application, this step must be done before an applicant or their application can be considered for an award.
3.Complete and Submit the Programmatic Risk Assessment (PRA) for each grant opportunity. Links are provided under the "PRA" column below;
4.Complete and submit the FY 2021 Uniform Grant Budget in the IDHS CSA Tracking System (http://www.dhs.state.il.us/page.aspx?item=61069);
In addition, the following are eligibility requirements:
a.Register with the Illinois Grant Accountability and Transparency Act Grantee Portal.
b.Have a current DUNS number;
c.Have a current FEIN Number;
d.Have a current System for Award Management Account SAM.gov account;
e.Be in Good Standing with the Illinois Secretary of State, (government entities are exempt);
f.Register and access both the Illinois Department of Human Services Community Service Agreement (CSA) tracking system and the Centralized Repository Vault (CRV);
g. If indirect costs are included in the budget, have an annually negotiated indirect cost rate agreement (NICRA).
h.Not be on the Department of Healthcare and Family Services Provider Sanctions list;
i.Not be on the Federal Excluded Parties List.

Eligible Applicants
Nonprofit Organizations; Government Organizations;
Application and Award Processing
Application and Submission Information

1.Address to Request Application Package

Each applicant must have access to the internet. Applicants may obtain application forms at the Division's Grant Information website http://www.dhs.state.il.us/page.aspx?item=114807.

Content and Form of Application Submission a.Each applicant is required to submit a Uniform Application for State Grant Assistance. This is a 3-page document with the first page already completed by the Division of Mental Health. This document must be signed and dated.

Budget Requirements
a. A budget and budget narrative need to be completed in the CSA Tracking System database. There is space when preparing the budget on each line item for the budget narrative. Instructions for the CSA Tracking System can be found at http://www.dhs.state.il.us/page.aspx?item=61069.
b. A Budget Template and Instructions can be used as a tool to assist in determining expenses; however, the final budget must be completed in the CSA Tracking System database. The pdf budget or paper copy will not be accepted.
c. The budget narrative should describe how the specified resources and personnel have been allocated for the services and activities described in the proposal narrative.

Submission Dates and Times
a. To be considered for award, application materials must be in the possession of the IDHS email address DHS.GrantApp@illinois.gov.

b. Applications will only be accepted electronically and should be emailed to: DHS.GrantApp@illinois.gov. Those that are delivered by any other means will not be accepted and will be immediately disqualified. IDHS/DMH is under no obligation to review applications that do not comply with the above requirements. There will be no exceptions.

d.Submit the completed application and program proposal as a single document to: DHS.GrantApp@illinois.gov. i.Specifically, the subject line of the email MUST state: ?Provider Organization Name
- Funding Opportunity Number (20-444-22-2344-01)
- Contact Name (Barb Roberson)

ii. The submission must be in the following order:
- Uniform State Grant Application (3-page document)
- Attachments. This would include Linkage Agreements (if applicable).

e. All Program Proposals must include the following mandatory documents:
i. Uniform Grant Application for State Grant Assistance
ii. Uniform Grant Budget submitted in CSA

f. The term of the agreement will be upon date of execution continuing through June 30, 2020 and will require the mutual consent of both parties, be dependent upon the Grantee's performance and adherence to program requirements and the availability of funds. IDHS may withdraw this Funding Opportunity at any time prior to the actual time a fully executed agreement is filed with the State of Illinois Comptroller's Office.

g. The FY 2020 Fiscal and Administrative Risk Assessment, also known as the Internal Control Questionnaire (ICQ), must be completed in the Illinois Grantee Portal by the deadline listed in Box 17 of the Summary Information.
h. The FY 2020 Programmatic Risk Assessment (PRA) must be completed using the link on the Division of Mental Health's website by the deadline listed on the DMH Grant Information website http://www.dhs.state.il.us/page.aspx?item=114807.
Assistance Consideration
Serves as Maintenance of Effort to the Federal Substance Abuse and Mental Health Services Administration Community Mental Health Block Grant.
Post Assistance Requirements
Reporting Requirements:
A. Time Period for Required Periodic Financial Reports. N/A Grantee will be paid via invoice.

B. Time Period for Close-out Reports. Grantee shall submit a Close-out Report pursuant to Paragraph 13.2 and no later than ___60___ days after this Agreement’s end of the period of performance or termination.

C. Time Period for Required Periodic Performance Reports. Unless a different reporting requirement is specified in Exhibit G, Grantee shall submit Performance Reports to Grantor pursuant to Paragraph 14.1 and such reports must be submitted no later than __30___ days after the quarter ends.

D. Time Period for Close-out Performance Reports. Grantee agrees to submit a Close-out Performance Report, pursuant to Paragraph 14.2 and no later than ___60___ days after this Agreement’s end of the period of performance or termination.
Regulations, Guidelines, Literature
Title 59: Mental Health of the Administrative Code

DHS/DMH Attachment B
DHS/DMH Program Manual
Federal Funding
None
Notice of Funding Opportunities
None
Agency IDGrantee NameStart DateEnd DateAmount
45CYB04058-45CYB04058THE BOARD OF TRUSTEES OF SOUTHERN ILLINOIS UNIVERS02/01/202006/30/2020100,000