Redeploy Illinois - Detention Pilot
CSFA Number: 444-80-2339
Agency Name
Department Of Human Services (444)
Agency Identification
2339
Agency Contact
Karrie Rueter
217-557-2943
dhs.youthservicesinfo@illinois.gov
Short Description
The Redeploy Illinois Oversight Board is concerned about the use of juvenile detention in lieu of keeping youth in the community. The pilot program will target jurisdictions that do not qualify for the Redeploy Program (jurisdictions that commit, on average, fewer than 10 youth to DJJ each year) and counties that do not have detention centers by providing Redeploy services to off-set local costs for juvenile detention. Sites will focus on detention reduction while maintaining low DJJ commitment numbers. The pilot program is intended to AVOID detention stays and to REDUCE detention stays for all eligible youth. The Board has an expectation that pilot sites will place a priority on efforts to eliminate the use of detention for 10, 11 and 12-year-old youth.
Subject Area
Human Services
Program Function
Law, Justice, and Legal Services
Enabling Legislation
730 ILCS 110/16.1
Objectives and Goals
Goals: To decrease juvenile detention through the creation of evidence-based community programs that maintains public safety and promotes positive outcomes for youth.

Outcomes: Reduced detention days; improved outcomes for youth and families.
Types of Assistance
Project Grants
Uses and Restrictions
1. Phase 1 Planning Grant Deliverables
A. The Provider will explore the possibility of Redeploy Illinois - Detention in the identified county. This will include, among other things, an analysis of:
1. Juvenile Justice related data
2. Current services offered
3. Services needed
4. Strategies for service delivery
5. Potential eligible populations
6. Local governance of juvenile justice issues
7. Data collection and analysis capabilities
8. Estimated costs involving alternatives for delinquent youth
9. The system’s readiness for such a program

B. Planning grant recipients will:
1. Participate in a minimum of one (1) site visits to existing Redeploy Illinois programs
2. Participate in (3) Department arranged meetings
3. Conduct an in-depth analysis of the case files of each detainee securely held in the detention center for the past 3 calendar years (2017, 2018, 2019) or newer if available.
4. Submit a final detailed planning grant budget in the DHS CSA system within 7 business days of the issuance of the Notice of State Grant Award (NOSA).
5. Submit a final report in the format provided by the Department, refer to the funding notice. This report will detail the work of the county, the activities undertaken, and the compiled results of the Planning grant process. This report will be due the Illinois Department of Human Services (IDHS) upon completion of the Planning Grant process – due date will vary.
6. Provide monthly expenditure documentation reports in the format provided by the department. This report will be due to Illinois Department of Human Services (IDHS) on or before the 30th of each month for the preceding month documenting all expenditures through the end of the month.
7. Provide monthly programmatic narrative reports in the format provided by the department. This report will be due to Illinois Department of Human Services (IDHS) on or before the 30th of each month for the preceding month documenting activities and progress of the planning grant.

Phase II - Full Site grants
C. The funds shall be used by the county for purposes of serving, in community-based settings, youth involved in the juvenile justice system through the creation of evidence-based community programs that maintain public safety and promote positive outcomes for youth. The RI sites will assist the Department in identifying effective models to reduce detention days and guide replication efforts in other parts of the state.

For additional detailed information please refer to the funding notice.
Eligibility Requirements
Funding is limited to county units of government.

Planning Grant eligibility -This Planning Grant funding opportunity is limited to those county units of government who:
• are in a county that does NOT currently receive a Redeploy Illinois full site grant; AND are in jurisdictions that do not qualify for the Redeploy Program (jurisdictions that commit, on average, fewer than 10 youth to DJJ each year); AND are in counties that do not have detention centers

New Site eligibility - Completion of the Redeploy Detention Pilot Planning Grant (Phase 1) as this is a pre-requisite along with additional criteria set forth in the non-competitive funding notice.

Continuation / Renewal Funding eligibility - Entities who received funding from the Illinois Department of Human Services, Division of Family and Community Services for the implementation of the Redeploy Illinois Detention Pilot program through the non-competitive funding notice MAY be eligible for continued renewal non-competitive funding if the current agreement indicates additional renewal years of funding AND the provider and program are in Good standing.

For additional eligibility requirements please refer to the Non-competitive NOFO Posting.
Eligible Applicants
Government Organizations;
Application and Award Processing
a) Pre-application Coordination.
Applicant agencies are not eligible to apply for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov. During pre-qualification, Dun and Bradstreet verifications are performed including a check of Debarred and Suspended status and good standing with the Secretary of State. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire and a programmatic risk assessment. If applicable, the agency will be notified that it is ineligible for award as a result of the Dun and Bradstreet verification. The entity will be informed of corrective action needed to become eligible for a grant award.

b) The Application Procedure.
An Application must be submitted in the format required by the Department and in the manner dictated by the Department. Refer to the funding notice for detailed information.

c) Award Procedure.
1) An award shall be made pursuant to a written determination based on the evaluation criteria set forth in the grant application. A Notice of State Award (NOSA) will be issued to enable the applicant to make an informed decision to accept the grant award. The NOSA shall include:
a. The terms and condition of the award.
b. Specific conditions assigned to the grantee based on the fiscal and administrative and programmatic risk assessments.
3) Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov.
4) A written Notice of Denial shall be sent to the applicants not receiving awards.


Phase One – Redeploy Planning Grant
1. Criteria.
It is the expectation that every eligible and responsive application will receive funding under Phase One of this Funding Notice. However, funding for the Redeploy Illinois Planning Grant (Phase One) is not guaranteed at requested levels. All applicants must demonstrate that they meet all requirements under this Funding Notice as described throughout. Applications that fail to meet the criteria described in section C “Eligibility Information” will not be considered for funding.

Phase One applications/proposals are not scored. Redeploy program staff will review applications to ensure responsiveness. This will include assessing the submission to ensure that the application is complete and that all required attachments are included and completed as described in Section D “Application and Submission Information”. Applicants will be contacted by DHS staff if revisions or additions are necessary.

2. Review and Selection Process.
Once applications/plans are reviewed for responsiveness, Redeploy program staff will review the proposed budgets. This process will result in a recommendation to the RIOB regarding Planning Grantees and corresponding budget amounts. The Department and the Redeploy Oversight Board reserve the right to negotiate the final Planning Grant budget amounts and details with responsive applicants. The RIOB will consider by vote all Planning Grant awards and allocations.

Final award decisions will be made by the Director of the Division of Family and Community Services at the recommendation of the Redeploy Illinois Oversight Board as presented to the Director by the Associate Director for the Office of Community and Positive Youth Development.

Applicants to receive an adjusted award will be notified in the Notice of State Award (NOSA). The NOSA, if accepted, will require the successful applicant to revise their proposed budget.

3. Merit-Based Evaluation Appeal Process
There is no appeal process under Phase One – Redeploy Illinois Planning Grant as it is the expectation that every eligible and responsive application will receive funding under Phase One of this Funding Notice. Non-Responsive applicants will be contacted by DHS staff if revisions or additions are necessary.

Phase Two – Program Site Grant
1. Criteria.
It is the expectation that every eligible and responsive application will receive funding under Phase Two of this Funding Notice. However, funding for the Redeploy Illinois Program (Phase Two) is not guaranteed at requested levels. All applicants must demonstrate that they meet all requirements under this Funding Notice as described throughout. Applications that fail to meet the criteria described in section C “Eligibility Information” will not be considered for funding.

DHS Redeploy program staff will review the submission to ensure that the application is complete and that all required attachments are included and completed as described in Section D “Application and Submission Information”. Applicants will be contacted by DHS staff if revisions or additions are necessary.

2. Review and Selection Process
Phase Two applications/proposals will then be reviewed but will not be scored. Once the determination has been made that the application is complete as described above, Redeploy program staff and Redeploy Illinois Oversight Board (RIOB) members will review applications. Applications will be reviewed to ensure responsiveness, to ensure consistency with the Redeploy program model, to ensure that the plan presented is highly likely to achieve the intended result and that the budget is cost effective and appropriate based on the proposed plan. The review will result in a determination that the application either meets these requirements or that revisions/additions are necessary prior to accepting the application/plan or awarding the grant. Applicants will be required to work with the RIOB and staff to make the necessary revisions or additions to their application/plan and/or budget to remain eligible for funding. Funding for the Redeploy Illinois Program (Phase Two) is not guaranteed at requested levels, the Department and the RIOB reserve the right to negotiate the final Grant budget amounts and details with the applicants. The RIOB will consider by vote all Grant awards and allocations.

Final award decisions will be made by the Director of the Division of Family and Community Services at the recommendation of the Redeploy Illinois Oversight Board as presented to the Director by the Associate Director for the Office of Community and Positive Youth Development.

Applicants to receive an adjusted award will be notified in the Notice of State Award (NOSA). The NOSA, if accepted, will require the successful applicant to revise their proposed budget. Applicants will be notified in the Notice of State Award (NOSA) if the grant funding is conditional based on required application/plan revisions and/or additions. The NOSA, if accepted, will require the applicant make identified changes.

3. Merit-Based Evaluation Appeal Process
There is no appeal process under Phase One – Redeploy Illinois Planning Grant as it is the expectation that every eligible and responsive application will receive funding under Phase One of this Funding Notice. Non-Responsive applicants will be contacted by DHS staff if revisions or additions are necessary.

Renewals.
This full program may renewed annually. Renewal eligibility will be identified in the grant agreement and will require grantees to be in good standing. Grantees are required to submit/ update their annual plan and submit a current year budget
Assistance Consideration
a) Formula and Matching Requirements
General Revenue funding to be issued under a Grant agreement for this program does NOT have a required match.

b) Maintenance of effort (MOE).
General Revenue funding to be issued under a Grant agreement for this program is NOT expected to be used by the Department as TANF MOE.

c) Grant funds may NOT be used to support Probation Staff costs. This is an unallowable cost unique to this grant. For additional information regarding unallowable costs please refer to the funding notice.
Post Assistance Requirements
a) Reports.
Planning Grant and Full site Reporting
A. The Applicant will submit monthly Periodic Financial Reports (formerly known as expenditure documentation forms) in the format prescribed by the Department. The Periodic Financial Reports must be submitted no later than the 30th of each month for the preceding month by email.
B. The Applicant will submit a final, fiscal year-end, cumulative, Periodic Financial Report in the format prescribed by the Department by no later than July 30 of each year.
C. The Applicant will submit a monthly narrative Performance report of the activities conducted during the month. Performance Reports must be submitted no later than the 30th of each month for the preceding month by email.
D. The Applicant will submit a final, fiscal year-end, cumulative Performance Report in a format prescribed by the Department no later than July 30 of each year.

Planning Grant - Reporting
Each planning grant recipient, upon completion of the planning grant will be required to submit a Final Planning Grant report in the format prescribed by the Department.

Full Program Site - Reporting
A. Monthly and quarterly data reports will be pulled from the eCornerstone data system on or after the 15th of each month. Providers must ensure all youth referred to and served in the Redeploy program are entered into the Departments eCornerstone data system as required to ensure accurate monthly and quarterly reports.
B. Additional annual performance data may be collected as directed by the Department and in a format prescribed by the Department.


b) Audits.
Grantee shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 USC 7501-7507) and subpart F of 2 CFR Part 200, and the audit rules set forth by the Governor’s Office of Management and Budget. See 30 ILCS 708/65©.

c) Records.
Record retention requirements can be found in CFR 200.333.
Regulations, Guidelines, Literature
Any Regulations, Guidelines, or Literature necessary for program implementation will be provided by the DHS Program Office responsible for managing this program grant at no cost to the provider.
Funding By Fiscal Year
FY 2020 : $1,225,000
Federal Funding
None
Notice of Funding Opportunities
Agency IDAward RangeApplication Range
Details20-444-80-2339$0 - $2500001/10/2020 - 02/12/2020 : 12:00pm
None