2020 Census Data Research and GIS Visualization Pilot Project
CSFA Number: 444-00-2306
Agency Name
Department Of Human Services (444)
Agency Identification
Office of the Secretary
Agency Contact
Kia C Coleman
(312) 793-6339
KIA.COLEMAN@ILLINOIS.GOV
Short Description
Given the statewide scope of Census work, it is both geographically large in scope and hyperlocal in scope. DHS requires UIC to minimize overlap and use resources strategically and effectively to increase response rates in HTC communities.
Due to their position as a hub for Illinois’ higher education resources, UIC is uniquely positioned to assist DHS in the implementation of this pilot. Along with its sister campuses, UIC can reach students across the state and use its partnerships with other public and private colleges to ensure a complete count.
Scope of Services
The Census Data, Research and GIS Visualization Pilot will support statewide coordinated efforts to reach Illinois residents who are at risk of being undercounted. This program seeks to ensure that identified geographic areas and demographic populations who are least likely to respond, will participate in the 2020 Census.
The Grantee will implement a plan which includes the following components:
1. Regional Intermediary Coordination
2. Data Visualization
3. Performance Management
4. Special Population Strategies
5. Redistricting and Scenario Analysis
Deliverables
1. Regional Intermediary Coordination
A) Convening of Regional Intermediaries (RIs) and subrecipients to ensure collaboration and coverage of HTC communities.
i) Develop Regional Coordinator template and workplan expectations.
ii) Schedule video conferences across remaining 11 Regions represented by Regional Coordinators who will provide regional coordination activities.
iii) Ensure each of the Regional Coordinators have expectations set that they will write up brief posts on issues and challenges they are having in their own regions.
iv) Ensure monthly reports are shared with IDHS on the specific work of Regional Coordinators to support the efforts of RIs and subrecipients.

B) Establishing bi-weekly conference calls and monthly in-person meetings among all Region 1 RIs, establishing an HTC focus for bi-weekly phone conversations if needed, ensure phone conversations are recorded and released immediately for all subrecipients, in coordination with the Urban Data Visualization Lab (UDVL), set up an internal/external blog for frequent blogs and reposts of important Census articles and topics on HTC communities.

C) Coordination of meetings and reports across UDVL, IDHS and UIC College of Urban Planning and Public Affairs (CUPPA).

D) Lead and align all efforts within CUPPA within this statement of work, strategically partner across UIC campus plus at minimum, nine (9) other state universities, and Chicago Region 1 RIs to minimize overlap and use resources strategically and effectively to increase response rates in HTC communities.

2. Data Visualization
UIC will employ Data Visualization as a tool to: inform initial programmatic and fiscal decisions, make on-going, real-time decisions, provide a tool for grantees to access, and provide transparency to the public.

A) Mapping
i) UIC will map the RIs and their sub-recipients to ensure geographic coverage of Hard To Count (HTC) geographies and populations.
ii) UIC will map and monitor RI activities, and assess alignment with grant awards to ensure the State's investments are appropriately expended.
iii) UDVL will work with IDHS and key RI representatives, as well as CUPPA partners, to establish specific goals and needs, and to provide feedback regarding both the information content of the interactive mapping tool and its usability. This work will be conducted in an iterative process of prototype development, trials with partners, and revisions, before tool deployment.
iv) UIC will develop an interactive map that will be used by IDHS' Census Office to direct, and redirect as needed, RI activities based on real-time, incoming data from Census outreach staff, help adapt strategies for educating and activating residents to complete the Census, and to enable frequent process evaluation and RI workplan adaptation.

B) Analysis
i) In addition to a Census web-based tool, UIC will conduct spatial statistical analyses to include knowledge synthesis and literature review, data collection and statistical modeling. The tool will allow users to anticipate the location of HTC populations, and identify where more resources might be needed to enhance overall participation in the Census. This analysis will also help identify potential partners (i.e. community organizations, NGOs, etc.) as the resources in these areas.
ii) UIC will develop other ways to visualize gaps in targeted outreach activities to best leverage local efforts and ultimately ensure a complete count. The maps or visual tools will drive workplan activities and increase the impact of the RIs and their sub-recipient's actions.

3. Performance Management
The focus for this deliverable is on web development and maintenance, as well as data management services to establish, maintain and organize a cloud/server for the 2020 Census web-based tool above.
A) UIC will build a cloud-based performance management platform or build out an already-existing platform to serve as a performance management tool that:
i) Is compatible with State/IDHS technology capabilities,
ii) Tracks the RI's and their sub-recipients' events and activities across the state, as well as the outcomes of those events and activities (e.g. projected number of completed HTC census forms and actual number of completed HTC census forms).
B) The tool will support IDHS's ability to:
i) Monitor outreach efforts real-time and adjust strategy nimbly,
ii) Measure outcomes,
iii) Adapt to challenges quickly and efficiently, and
iv) Report progress towards a complete count to all stakeholders in a transparent and accessible dashboard.


4. Special Population Strategies
A) UIC will offer strategies on special populations that are typically undercounted, specifically best practices to access people, and provide data and technical assistance to groups who are working with the target populations, and any other strategic vantage points.

B) UIC will serve as a strategic coordinator focused on the: HTC student population living on college campuses, and the HTC re-entry population that has touched the justice system.
i) UIC will support the efforts of the Voorhees Center and ensure that all Regional Coordinators in IDHS are utilizing best practices from this Strategic Area and specifically working with HTC student and re-entry population external partners in their region.
ii) UIC will prioritize the nine public universities in Illinois, using the Registrar's office as a point of entry, and identify any other higher education institutions that should be targeted to ensure a complete count of students living away from their primary residences.
iii) UIC will develop an outreach plan and connect with the following to get estimates of student population living on and off campus, and locations off campus: UIC, UIUC, UIS, Northern, Southern, Western, Eastern, ISU NEIU, GSU, and CSU.
iv) UIC will develop and test strategy to connect with students on campus working with UIC administration and Cultural Centers.
v) UIC will provide guidance and tools to other universities and colleges to implement strategies.
vi) UIC will partner with the State's justice system and RIs that serve this population to optimize count of people that have recently left prison.
vii) UIC will identify areas to target, based on data on people who have recently left prison and recent research on housing challenges faced by this population (e.g. BPI report No Place to Call Home).
viii) UIC will identify organizations that are likely to connect with recently released population and convene a listening and learning session with RIs.
ix) UIC will produce materials to help with outreach, in partnership with the State's Marketing and PR vendor for the Census, and provide resources for UIC Cultural Centers.

5. Redistricting and Scenario Analysis
A) UIC will conduct spatial analyses of current districts relative to representation based on racial, economic, or other demographic characteristics, and demonstrate changes that comply with the Voting Rights Act.

B) UIC will include information on those districts that are vulnerable to losing a seat and locations where the greatest opportunities are, as well as impact analysis for IDHS of scenarios where 1 or 2 Congressional seats are lost in Illinois, including impact on facilities, programs, staffing and other expenses that will inform IDHS' Census outreach and targeted marketing strategy.

Performance Measures
Grantee must meet the following performance measures.

1. Execute approved deliverables as outlined under Regional Intermediary Coordination.

2. Execute approved deliverables as outlined under Data Visualization.

3. Execute approved deliverables as outlined under Performance Management.

4. Execute approved deliverables as outlined under Special Population Strategies.

5. Execute approved deliverables as outlined under Redistricting and Scenario Analysis.

Performance Standards
The Grantee must meet the following performance standards.

1. 90% execution of approved deliverables as outlines under Regional Intermediary Coordination by date in the IDHS Census Office approved timeline with a minimum of 90% compliance at each quarterly report.

2. 90% execution of approved deliverables as outlines under Data Visualization by date in the IDHS Census Office approved timeline with a minimum of 90% compliance at each quarterly report.

3. 90% execution of approved deliverables as outlines under Performance Management by date in the IDHS Census Office approved timeline with a minimum of 90% compliance at each quarterly report.

4. 90% execution of approved deliverables as outlines under Special Population Strategies by date in the IDHS Census Office approved timeline with a minimum of 90% compliance at each quarterly report.

5. 90% execution of approved deliverables as outlines under Redistricting and Scenario Analysis by date in the IDHS Census Office approved timeline with a minimum of 90% compliance at each quarterly report.


Subject Area
Human Services
Program Function
Information and Statistics
Types of Assistance
Direct Payments for Specific Use
Eligible Applicants
Government Organizations;
Federal Funding
None
Notice of Funding Opportunities
None
Agency IDGrantee NameStart DateEnd DateAmount
AJCYZ03071-AJCYZ03071THE BOARD OF TRUSTEES OF THE UNIVERSITY OF ILLINOI10/15/201906/30/2020896,837