2020 Census Grant Program
CSFA Number: 444-00-2174
Agency Name
Department Of Human Services (444)
Agency Identification
Office of the Secretary
Agency Contact
Short Description
Scope of Services
The 2020 Census Grant Program will support statewide coordinated outreach efforts through Regional Intermediaries (RIs) to reach Illinois residents who are at risk of being undercounted. This program seeks to ensure that identified geographic areas and demographic populations who are least likely to respond, will participate in the 2020 Census.

The RI will design and implement a region-wide outreach program which utilizes subrecipients and builds upon existing census efforts. RIs will implement a plan which includes the following components:
1. Collaboration and Coordination of Subrecipients
2. Education, Outreach and Communication
3. Direct Engagement
4. Questionnaire Assistance and Participation
5. Data Collection and Reporting

Deliverables
Applicants may deliver service directly and are expected to provide subawards to subrecipients to deliver some of the services listed below. All activities should follow guidance issued by the U.S. Census Bureau, especially those pertaining to effective enumeration and protecting confidentiality.

Collaboration and Coordination of Subrecipients
1. Provide technical assistance and capacity building to subrecipients and others within the region.
2. Convene and collaborate with entities engaged in census outreach efforts within their region(s), including but not limited to subrecipients, the U.S. Census Bureau, Illinois Complete Count Commission, the Office of the Secretary of State and local complete count committees, local governments (e.g. cities, counties, etc.), community organization and the philanthropic sector.
3. Effectively manage subrecipients. a.Manage the development of the subrecipients' written implementation plans.
b. Approve all subrecipient plans within the Census Office-approved timeline.
c. Consistent with GATA requirements, monitor fiscal and programmatic performance of subrecipients, including reporting of required data and expenditures. Given the short timeframe of this activity, monthly reporting is required.
d. Respond to State directives for any additional coordination of outreach efforts necessary to ensure full statewide participation in the 2020 Census.

4. Collaborate with the Census Office to identify potential unserved/uncovered HTC populations and/or geographic areas in the region(s) that may require the use of additional subrecipients to achieve a complete count. This may include, but not be limited to: a.Identifying HTC populations and/or geographies within applicant's proposed service area(s).
b. Providing census participation efforts to identified service gaps (in addition to what they proposed) within their designated region during the award period.
c. Collaborating with the State to identify and inform the development of additional strategies that may be needed to achieve a complete count.


Education, Outreach and Communication
1. Adapt or when necessary develop culturally- and linguistically-appropriate materials, using relevant and tailored messaging in native language(s) and accessible formats, as needed. The content should be motivating information about the census.
2. Develop and implement Census Office-approved outreach and education plans, which must include the types of activities, metrics and total number of people expected to be reached through a variety of traditional and digital media and platforms.
3. Work with the Census Office on a State-coordinated media campaign to be determined, including circulating education and outreach materials consistent with statewide approved messaging and materials.

Direct Engagement

1. Organize and participate in community gatherings, events and other forums to encourage the public to participate in the census.
2. Implement direct engagement activities, which include in-person activities.
3. Engage, train and utilize trusted messengers and sources to encourage members of the public to participate in the census.

Questionnaire Assistance and Participation
1. Use trusted messengers and sources to assist the public in responding to the questionnaire.
2. Provide internet access to complete the online questionnaire.
3. Establish, manage and announce locations where the HTC communities may receive information regarding the census in their native language and assistance completing the census questionnaire when necessary.
4. Establish or utilize comfortable, trusted and confidential environments in which the HTC communities can participate in the census.

Data Collection and Reporting

1. Monitor and evaluate subrecipients.
2. Submit financial and program documentation to the Census Office on a monthly basis.
3. Submit performance documentation to the Census Office on a monthly basis. A fiscal year-end program and performance measures and outcomes report will also be required.
4. Participate in evaluation efforts as directed by the Census Office and collect and report data accordingly.

Performance Measures

The NOFO supports the following performance measures from RIs and their subrecipients:
1. Begin to execute approved overall program plan designed to reach both HTC populations and the public.
2. Execute contractual agreements, including accompanying risk assessments, in compliance with 2 CFR 200 with each subrecipient to provide services to HTC populations by November 4, 2019.
3. Execute approved deliverables as outlined under Collaboration and Coordination of subrecipients.
4. Execute approved deliverables as outlined under Education, Outreach and Communications.
5. Execute approved deliverables as outlined under Direct Engagement.
6. Execute approved deliverables as outlined under Questionnaire Assistance and Participation.
7.Execute approved deliverables as outlined under Data Collection and Reporting.

Performance Standards

The NOFO supports the following performance standards from RIs and their subrecipients:
1. Execution of Census Office-approved program plan designed to reach both HTC populations and the general public by date in the Census Office-approved timeline.
2. 100% of contractual agreements executed in compliance with 2 CFR 200 with subrecipient to provide services to HTC populations by November 4, 2019.
3. 90% execution of approved deliverables as outlined under Collaboration and Coordination of subrecipients by date in the Census Office approved timeline with a minimum of 90% compliance at each quarterly report.
4. 90% execution of approved deliverables as outlined under Education, Outreach and Communications by date in the Census Office approved timeline with a minimum of 90% compliance at each quarterly report.
5. 90% execution of approved deliverables as outlined under Direct Engagement by date in the Census Office approved timeline with a minimum of 90% compliance at each quarterly report.
6. 90% execution of approved deliverables as outlined under Questionnaire Assistance and Participation by date in the Census Office approved timeline with a minimum of 90% compliance at each quarterly report.
7. Full execution of approved deliverables as outlined under Data Collection and Reporting by date in the Census Office approved timeline with a minimum of 90% compliance at each quarterly report.
Subject Area
Government Services
Program Function
Information and Statistics
Enabling Legislation
Public Act 101-0007, SB0262 Enrolled; Executive Order 2019-10
Objectives and Goals
An accurate count of Illinois' population is essential to ensure that Illinois receives the funding it needs to adequately and effectively care for its residents and to provide critical services and programs. The Illinois General Assembly (ILGA) appropriated $29 million to the Illinois Department of Human Services (IDHS) to support a statewide census outreach and education effort to reach the highest self-response rate possible. Of this amount, $20 million will be awarded through this NOFO via a "hub and spoke" model whereby one or more intermediaries in twelve (12) designated regions across the state will work with subrecipients, who are trusted messengers to reach Hard-to-Count (HTC) communities.

Selected Regional Intermediaries (RIs)1 will be responsible for selecting, supporting and managing subrecipients; providing technical assistance (TA) and capacity building; collaborating with the State and other entities to identify subsequent needs, and carrying out linguistically- and culturally-appropriate outreach and education efforts. A phased-in funding approach is envisioned to provide an additional $5 million in resources for subsequent needs and to further support proven projects. Finally, the comprehensive statewide census strategy will include marketing and communication efforts that support and amplify the work to increase knowledge, engagement and participation in the 2020 Census.
Types of Assistance
Direct Payments for Specific Use
Uses and Restrictions
Funding Restrictions
The Census Office is not obligated to reimburse applicants for expenses or services incurred prior to the complete and final execution of the grant agreement and filing with the Illinois Office of the Comptroller unless pre-authorized by the Census Office.

All applicants are subject to the funding restrictions relating to allowable and unallowable costs as set forth in 2 CFR 200, Subpart E-Cost Principles. Funds should be dedicated to solely towards census effort and not used towards other outreach. Additionally, unallowable costs include but are not limited to the following:
1. Bad debts
2. Contingencies or provision for unforeseen events
3. Contributions and donations
4. Entertainment, alcoholic beverages, gratuities
5. Fines and penalties
6. Certain interest and financial costs
7. Legislative and lobbying expenses
8. Real property payments or purchases

Allowable Costs
Allowable costs are those that are necessary, and reasonable and permissible under the law and can be found in 2 CFR 200 - Subpart E - Cost Principles. Examples include, but are not limited to:
1. Staff/personnel
2. Contractual (subawards, contracts, etc.)
3. Interpretation and translation services
4. Supplies (tablet devices, laptops, office supplies, etc.)
5. Printing (Census Office-approved collateral and merchandise)
6. Advertising
7. Telecommunications (internet service, hot spots, data plans, phone banking)
8. Travel
9. Events, training, and meeting-related expenses which may include food, room rental, AV equipment rental, booth fees. Food and beverage costs must be reasonable, necessary and directly tied to the goals of the 2020 census grant. Examples of food and beverages that may be allowable include water, coffee, bagels, donuts, pizza or other items available at a nominal cost. Catered or sit-down meals, alcohol and other non-essential items, are not allowed. All food and beverage purchases billed to the grant must be designed to encourage gathering of HTC populations. All grantees and subrecipients are subject to monitoring and should maintain all necessary documentation to support all food, beverage and venue expenses. Additionally, grantees and subrecipients are encouraged to acquire lower cost locations and venues and avoid the appearance of extravagant spending.
Eligibility Requirements
Eligible Applicants
1. This competitive funding opportunity is limited to applicants that meet the following requirements: a.The applicant is an organization or local government entity with the capacity to provide coordination of education, outreach, and survey assistance services to the public and HTC populations to an Illinois Census Office Region; AND
b. The applicant has the capacity to execute and monitor subawards with local community entities to provide census outreach services; AND
c. The applicant has the capacity to meet GATA requirements and to assist subrecipients with compliance with GATA requirements.

2. Successful applicants will have the characteristics and capacities listed below, including but not limited to: a. Experience in working with HTC communities I. Skill and expertise to ensure that all outreach, messaging, and publicity is culturally relevant and linguistically appropriate
ii. Seen as or have significant relationships with trusted messengers to HTC communities

b. Ability to collaboration and serve their entire region, covering all counties in that region I. Relationships and experience in collaborating with entities (community organizations, local governments, etc.) in the region(s)
ii. Ability to provide services to cover the entire geographic region

c. Strong organizational capacity
i. Strong financial and program reporting systems
ii. Ability to coordinate and manage subrecipients
iii. Ability to collect and manage data from multiple entities for reporting purposes
iv. Experience in selecting, managing and evaluating subrecipients

d. Strong relationships with potential subrecipients
i. Previous working relationships with organizations that can effectively reach HTC communities
ii. Previous experience or relationships with local governments in the region

e. Experience in conducting large-scale education and outreach efforts, including, but not limited to, census efforts
i. Staff experienced in community outreach, education, mobilization, or skills needed for census efforts

f. Experience in designing and implementing community engagement activities i.Ability to provide questionnaire assistance to HTC community members and the general public.
ii. Ability to begin implementing field outreach activities by November 4, 2019.

g.Ability to leverage expertise, relationships, and other resources for census efforts.
h. Ability to be agile and creative.

3. The Census Office is not limiting this funding opportunity to those who currently have an IDHS agreement; however, applicants must meet the following prequalification requirements. Applicants that do not comply with these requirements by the application deadline are not eligible to receive an award and applications will not be reviewed:
a. Be in good-standing with the Illinois Secretary of State (not applicable to governmental entities)
b. Not be on the Federal Excluded Parties List;
c. Not be on the Illinois Stop Payment list;
d. Not be on the Department of Healthcare and Family Services Provider Sanctions List;
e. Register and access both the IDHS Community Service Agreement (CSA) tracking system and the Centralized Repository Vault (CRV);
f. Obtain a Dun and Bradstreet University Numbering System (DUNS) number. The DUNS number does not replace an Employer Identification Number. DUNS numbers may be obtained at no cost by calling the DUNS number request line at (866) 705-5711 or by applying online: DUNS Request Service. It is recommended that service providers register at least 30 days before the application due date.
g. Register with SAM and maintain an active SAM registration until the application process is complete, and if a grant is awarded, throughout the life of the award. SAM registration must be renewed annually. It is recommended that service providers finalize a new registration or renew an existing one at least two weeks before the application deadline to allow time to resolve any issues that may arise. Applicants must use their SAM-registered legal name and address on all grant applications to the Census Office.
h. Be able to meet the program goals described in this NOFO.

4.Applicants must then also meet the following pre-award requirements:
a. Completed and submitted FY 2020 Fiscal and Administrative Risk Assessment (ICQ);
b. Completed and submitted Programmatic Risk Assessment;

Eligible Applicants
Government Organizations; Nonprofit Organizations; For-Profit Organizations;
Application and Award Processing
1. Each applicant must have access to the internet. Applicants may obtain a Uniform Application for State Grant Assistance (GA 2174) on the Illinois Census Office - Grant Program website. Questions and answers will also be posted on the Q&A 2174 link on the Illinois Census Office - Grant program website. It is the responsibility of each applicant to monitor the website and to comply with any instructions or requirements relating to the NOFO.
If an applicant has questions regarding this NOFO, applicants should submit the questions to DHS.CensusNOFO@illinois.gov. Questions with their respective answers will be posted on the Census Office website. This section will be updated periodically as new questions are received, so applicants are encouraged to check it frequently. Only written answers posted on the website will be considered valid and official.
Note: The final deadline to submit any written questions regarding this Funding Notice will be September 10, 2019. Questions may be posed to DHS.CensusNOFO@illinois.gov or via phone at 1-844-950-0986.


2. The first page of the application should be the Summary Data Sheet (see Appendix III), which should be no more than two pages.
3. Each applicant is required to submit a Uniform Application for State Grant Assistance (UGA)- see link under "Mandatory Forms" at the bottom of this NOFO. This is a 3-page document with the first page already completed by the Census Office. This document must be signed and dated.
4. Each applicant is required to submit a Program Narrative which includes all areas as detailed in Section E: Application Review Information below, consistent with the following technical guidelines.
a. The Program Narrative shall not exceed 12 pages. It is not necessary to repeat information in multiple sections; if an applicant believes they have already addressed a required element in another section, they should reference where the information has been provided. Items included as Attachments are not included in the page limitations.
b. The Program Narrative must include headers consistent with the criteria listed in Section E (Executive Summary, Need, Capacity, Quality, Data), must adhere to indicated page limits and be sequentially page numbered.
c. The Attachments must be in the following order:
i. Attachment A: Organization Chart
ii. Attachment B: Resumes of Key Personnel
iii. Attachment C: Project Implementation Timeline
iv. Attachment D: 2020 Census Program Work Plan (Not to exceed 5 pages)
v. Attachment E: Linkage Agreement (if applicable)
vi. Attachment F: Approved NICRA (if applicable)

d. All documents must be typed single space using 12-point Arial font with 1-inch margins on all sides and at 100% magnification.
e. The document must be submitted in PDF extension, and on 8 1/2 x 11-inch page size.
f. The entire application and program narrative packet should be in black typeface on a white background.

5. Each applicant must submit their budget through the CSA tracking system.
a. The CSA budget and included narrative should express and support the submitted program narrative.
b. The budget should be prepared to reflect the full 9-month grant cycle and be consistent with the total amount requested.

6. Each applicant must have a current Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM) Account. (See Section C.1.h-i)
7. Each applicant must adhere to the following submission dates and times and methods: a.To be considered for award, all application materials must be in the possession of the Census Office by September 13, 2019 by 5:00 pm CT. Materials that must be submitted via email will be electronically date and time stamped upon arrival. It is the applicant's responsibility to ensure their application package arrives at the appropriate email address before the submission deadline date and time.
b. Application materials will only be accepted electronically. Those that are delivered by any other means, and/or late will not be accepted and will be immediately disqualified. The Census Office is under no obligation to review applications that do not comply with the above requirements. There will be no exceptions. Applicants will receive an email to notify them that the application was received within 72 hours of receipt, and if it was received by the due date and time. The email reply will be sent to the original sender of the application materials. Applications received after the due date and time will not be considered for review and funding.
c. Submit the completed application materials as a single pdf document to: DHS.CensusNOFO@illinois.gov
i. Specifically, the subject line of the email MUST state:
Entity Name,
Funding Opportunity Number (20-444-00-2174-01),
Contact (DHS.CensusNOFO)

ii. The submission must be in the following order: ?Summary Data Sheet
?Uniform State Grant Application (3-page document) (Not included in page limit)
?Program Narrative
?Attachments to include (Not included in narrative page limit) ?Attachment A: Organization Chart
?Attachment B: Resumes of Key Personnel
?Attachment C: Project Implementation Timeline
?Attachment D: 2020 Census Work Plan
?Attachment E: Linkage Agreement (if applicable)
?Attachment F: Approved NICRA (if applicable)

d. To be considered, application materials must be emailed by the designed date and time listed above. For your records, please keep a copy of your email submission with the date and time the proposal was submitted, along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the applicant bears the burden of proof that the application materials were received on time at the location listed above. All application emails must include the following mandatory forms/attachment: Summary Data Sheet, Uniform Grant Application for State Grant Assistance, Program Narrative and Attachments.
e. The budget must be entered and submitted into CSA tracking system by the same deadline of September 13, 2019 by 5:00 pm CT.
f. The Fiscal and Administrative Risk Assessment, also known as Internal Controls Questionnaire (ICQ) must be completed in the Illinois Grantee Portal by the same deadline of September 13, 2019 by 5:00 pm CT.
g. The 2020 Census Programmatic Risk Assessment (PRA) must be completed using the link on the Census Office website by the same deadline of September 13, 2019 by 5:00 pm CT.
h. The Census Office anticipates that the term of the agreement resulting from this NOFO will be October 15, 2019 continuing through June 30, 2020 and will require the mutual consent of both parties, be dependent upon the Grantee's performance and adherence to program requirements and the availability of funds.
i. The Census Office may withdraw this Notice of Funding Opportunity at any time prior to the actual time a fully executed agreement is filed with the State of Illinois Comptroller's Office.
j. If it becomes necessary or appropriate for the Census Office to change any part of this NOFO, a modification to the NOFO will be available from the Census Office website, as well as change made to the www.grants.illinois.gov website. In case of such an unforeseen event, the Census Office will issue detailed instructions on how to proceed.

8. To assure all necessary requirements have been met, please see Appendix V, Application Checklist. Please review the checklists to ensure each attachment for the NOFO is included. Any application missing attachments will not be reviewed.
Funding By Fiscal Year
FY 2020 : $20,000,000
Federal Funding
None
Notice of Funding Opportunities
Agency IDAward RangeApplication Range
Details20-444-00-2174-02$350000 - $47500010/18/2019 - 11/04/2019 : 5:00
Agency IDGrantee NameStart DateEnd DateAmount
AJCYZ03073-AJCYZ03073HABILITATIVE SYSTEMS, INC.10/15/201906/30/20202,350,000
AJCYZ03081-AJCYZ03081ILLINOIS COALITION FOR IMMIGRANT AND REFUGEE RIGHT10/15/201906/30/20202,000,000
AJCYZ03088-AJCYZ03088METROPOLITAN MAYORS CAUCUS10/15/201906/30/20201,313,000
AJCYZ03082-AJCYZ03082RINCON FAMILY SERVICES10/15/201906/30/20201,000,000
AJCYZ03080-AJCYZ03080YWCA OF METROPOLITAN CHICAGO10/15/201906/30/20201,000,000