Child Care Resource and Referral Program - Child Care Assistance Program
CSFA Number: 444-80-0211
Agency Name
Department Of Human Services (444)
Agency Identification
DFCS
Agency Contact
Lesa Boston
217-785-9160
Lesa.Boston@illinois.gov
Short Description
Child Care Resource and Referral (CCR&R) agencies are hubs for coordination of diverse child care activities in each regional community of Illinois. CCR&R agencies are permanent, local adaptable structures through which public and private groups can work together to enhance the accessibility, improve the quality and increase the availability of affordable child care.



Subject Area
Human Services
Program Function
Income Security and Social Services
Objectives and Goals
Child Care Resource and Referral (CCR&R) agencies are hubs for coordination of diverse child care activities in each regional community of Illinois. CCR&R agencies are permanent, local adaptable structures through which public and private groups can work together to enhance the accessibility, improve the quality and increase the availability of affordable child care.
Types of Assistance
Formula Grants
Uses and Restrictions
CR&R agencies serve all parents and families within the defined Service Delivery Area (SDA). n addition, CCR&R agencies work with child care providers, their communities and policy makers.
Services provided by the CCR&R agency shall include:

1. Administration of the Child Care Assistance Program (CCAP)

a. CCR&R shall administer the Child Care Assistance Program (CCAP) on behalf of the Department to determine family eligibility and process child care provider payments for those eligible families. This includes, but is not limited to, offering information on the CCAP, the initial and on-going eligibility
determination processes, payment process, on-going case management, case problem resolution actions, case status and action research (as requested), community education and outreach.

2. Assemble and maintain a child care provider database

3. Consumer education and child care referrals to parents/guardians

a. Offering information on child care options, quality care indicators, costs, and referrals to child care providers

4. Training and technical assistance to child care providers

a. Offering technical assistance, training and consultation relevant to the early childhood field and to provide quality child care services

b. Offering basic information on other support services, specifically publically funded services

5. Recruitment and retention activities for child care options
a. CCR&R shall develop plans for addressing shortages of child care services in communities with high concentration of persons eligible for, or receiving, child care assistance. Such plans will address the needs of persons in these communities who are participating in approved education and/or training programs as well as the needs of those persons who are employed.

6. Data collection and analysis

a. Providing comprehensive data on child care supply and demand

7. Community and Provider Services Programs

a. Community Systems Development is designed to connect and coordinate programs and services for young children and their families. Participate in and/ or assist community collaboration groups to provide coordinating services for families.

b. Provider Service Programs are designed to enhance the professional development of individual child care practitioners, improve program quality, improve the quality of care given to children and assist providers to achieve and maintain an ExceleRate Illinois Circle of Quality
Eligibility Requirements
This Notice of Funding Opportunity is to seek applications for CCR&R agencies across the state that will serve all parents and families within the defined Service Delivery Area (SDA) in the Child Care Program. There will one (1) CCR&R per SDA with the exception of SDA6 (Cook County), which will have one (1) and/or up to four (4) CCR&R agencies.

SDA 1 serves Boone, Jo Daviess, Stephenson and Winnebago counties.
SDA 2 serves DeKalb, Ogle, Lee, Whiteside, Carroll and McHenry counties. SDA 3 serves Lake county.
SDA 4 serves DuPage and Kane counties.
SDA 5 serves Grundy, Kankakee, Will and Kendall counties. SDA 6 serves Cook county.
SDA 6 serves Cook County.
SDA 7 serves Henderson, Henry, McDonough, Mercer, Knox, Rock Island and Warren counties.
SDA 8 serves Bureau, Fulton, LaSalle, Peoria, Marshall, Putnam, Stark, Tazewell and Woodford counties.
SDA 9 serves DeWitt, Ford, Livingston and McLean counties.
SDA 10 serves Champaign, Douglas, Iroquois, Macon, Piatt and Vermilion counties.
SDA 11 serves Coles, Clark, Cumberland, Edgar, Moultrie and Shelby counties.
SDA 12 serves Adams, Brown, Calhoun, Cass, Greene, Hancock, Jersey, Pike and Schuyler counties.
SDA 13 serves Christian, Logan, Macoupin, Scott, Mason, Menard, Montgomery, Morgan and Sangamon counties.
SDA 14 serves Bond, Clinton, Madison, Monroe, Randolph, St. Clair and Washington counties.
SDA 15 serves Clay, Crawford, Edwards, Jasper, Effingham, Fayette, Jefferson, Lawrence, Wayne, Marion, Richland and Wabash counties.
SDA 16 serves Alexander, Franklin, Gallatin, Perry, Hamilton, Hardin, Jackson, Johnson, Massac, Pulaski, Pope, Saline, Union, White and Williamson counties.

In addition, CCR&R agencies work with child care providers, their communities and policy makers.

The award utilizes appropriated federal funds. In FY 2017, the Department anticipates the availability of approximately $23,000,000. The grant period will begin January 1, 2017 and extend through June 30, 2017 for this award. The same CCR&R's operating in FY16 will continue services for the period of July 1- December, 31, 2016, preceding the award of this NOFO.

The successful applicant will be required to prepare a budget in accordance with the template provided by the Illinois Department of Human Services which follows and adheres to all applicable Federal guidelines.

Applicants must contact Cynthia.Wall@illinois.gov for the following, which must be submitted with the application.
• Program Plan Template
• Accessibility Form
• Program Attribute Requirements
• CCR&R Budget Narrative Template

The release of this NOFO does not obligate the Illinois Department of Human Services to make an award. Work cannot begin until a contract is fully executed by the Department.

This funding opportunity is limited to entities that have/qualify under the Internal Revenue Code Section 501(c)3 and/or Section 115 and serves as their own fiscal agent or the CCR&R's parent agency has a 501(c)3 status and serves as the CCR&R's fiscal agent.

Applicant entities may apply for a grant but will not be eligible for a grant award until the entity has pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov. During pre-qualification, Dun and Bradstreet verifications are performed including a check of Debarred and Suspended status and good standing with the Secretary of State.

The pre-qualification process also includes a financial and administrative risk assessment utilizing an
Internal Controls Questionnaire. If applicable, the entity will be notified that it is ineligible for award as a result of the Dun and Bradstreet verification. The entity will be informed of corrective action needed to become eligible for a grant award.



Eligible Applicants
Nonprofit Organizations;
Application and Award Processing
Each applicant must have access to the internet. The Department's website will contain information regarding the NOFO and materials necessary for submission. t is the responsibility of each applicant to monitor the DHS web site and comply with any instructions or requirements related to the NOFO.

Each applicant will be required to submit a Uniform Application for State Grant Assistance. The application template and all related requirement for format and content may be found on the Illinois Department of Human Services website. Additionally, applicants are required to submit a Budget, Budget Narrative and Program Plan. The application must be submitted electronically using the provided templates.

Each applicant (unless the applicant is an individual or Federal or State awarding agency that is exempt from those requirements under 2 CFR §25.110 (b) or (c), or has an exception approved by the Federal or State awarding agency under 2 CFR §25.110 (d)) is required to:
• Be registered in SAM before submitting its application. If you are not registered in SAM, this link provides a connection for SAM registration: https:(/www.sam.gov/portal/SAM/#1 ;
• provide a valid DUNS number in its application; and
o continue to maintain an active SAM registration with current information at all times during which it has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency. The State awarding agency may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time the State awarding agency is ready to make a Federal pass-through or State award, the State awarding agency may determine that the applicant is not qualified to receive a Federal pass-through or State award an use that determination as a basis for making a Federal pass-through or State award to another applicant.

Applications must be received at the location below no later than 12:00 p.m., on June 16, 2016. The application container will be time-stamped upon receipt. The Department will ONLY accept applications submitted by electronic mail. Applications will NOT be accepted if received by fax machine, hard copy, disk or thumb drive. Applications will be opened as they are received. Applicants will receive an email (within 72 hours of receipt or 120 hours if received on a non-business day) notifying them
that their application was received and if it was received by the due date and time. This email reply will be seen to the original sender of the application. Applications received after the due date and time will not be considered for review or funding.

To be considered, applications must be emailed by the designated date and time noted above. Please be sure to keep a copy for your records, including a copy of the email submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the applicant bears the burden of proof that the application was received on time at the location noted above.
All applications must include the following mandatory forms/attachments:
• Uniform Application for State Grant Assistance (template provided)
• Program Plan (template obtained from Cindy Wall at the e-mail address provided above)
• Accessibility Plan (template obtained from Cindy Wall at the e-mail address provided above)
• Uniform Budget (template obtained from Cindy Wall at the e-mail address provided above)
• Copy of Currently Approved NICRA if indirect costs are included in the budget

All applicants are subject to the funding restrictions relating to allowable and unallowable costs as set forth in 2 CFR 200, Subpart E - Cost Principles. Additionally, unallowable costs include, but are not limited to the following:
• Bad debts
• Contingencies or provision for unforeseen events
• Contributions or donations
• Entertainment, alcoholic beverages, gratuities
• Fines and penalties
• Certain interest and financial costs
• Legislative and lobbying expenses
• Real property payments or purchases
Additionally, equipment purchases must be preapproved and will be evaluated during the budget process.

Funding for the period of January 01, 2017 through June 30, 2017 is not guaranteed. All applicants must demonstrate that they meet all requirements under this NOFO described throughout.
Applications that fail to meet the criteria described in the "Eligible Applicants" will not be scored nor considered for funding.
The Department will follow the Merit-based review process established by the Governor's Office of
Management and Budget.

Applicants recommended for funding under this NOFO following the above review and selection process will receive a "Notice of State Award Finalist". This notice will identify additional grant award requirements that must be met before a grant award can be executed.
These will include one or more of the following:
• Grantee Pre-Qualification Process
• Financial and Administrative Risk Assessment -Internal Control Questionnaire
• Conflict of Interest and Mandatory Disclosures
A Notice of State Award (NOSA) will be issued to the review finalists that have successfully completed all grant award requirements. Based on the NOSA, the review finalist is positioned to make an informed decision to accept the grant award. The NOSA shall include:
• The terms and conditions of the award.
• Specific conditions assigned to the grantee based on the fiscal and administrative and programmatic risk assessments. Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants@Illinois.gov.
The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award and all conditions set forth within the notice. This signed NOSA is the authorizing document. The Agency signed NOSA must be remitted to the Department as instructed in the notice.
The agency awarded funds shall provide services as set forth in the OHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services.
To review a sample of the FY2017 OHS contract/grant agreement, please visit the DHS Website.
Post Assistance Requirements
The provider will submit the following reports in the format prescribed by the Department and within the established time frames.
A. Program plans - reports shall be submitted on a quarterly bases no later than 15 days following the end of each quarter
B. Expenditure reports - monthly expenditure reports are due no later than 15 days after the end of each month
C. Program Data Reporting - the CCR&R shall enter and submit program data in the statewide system no later than ten (10) days after the end of each quarter.
Additional data may be collected as directed by the Department and in a format prescribed by the Department.
Funding By Fiscal Year
FY 2017 : $45,527,416
FY 2018 : $52,037,660
FY 2019 : $52,037,660
Federal Funding
Notice of Funding Opportunities
Agency IDAward RangeApplication Range
Details17-444-80-0211-01$450000 - $1150000005/16/2016 - 06/06/2016 : 12:00 pm
Details18-444-80-0211-01$778400 - $2589703103/27/2017 - 05/01/2017 : Midnight
Agency IDGrantee NameStart DateEnd DateAmount
FCSYI04631-FCSYI04631ILLINOIS ACTION FOR CHILDREN07/01/201906/30/202026,898,942
FCSYI04634-FCSYI04634SAL FAMILY AND COMMUNITY SERVICES07/01/201906/30/20203,108,411
FCSYI04605-FCSYI04605CHILDREN'S HOME AND AID SOCIETY OF ILLINOIS07/01/201906/30/20202,967,804
FCSYI04639-FCSYI04639YWCA OF METROPOLITAN CHICAGO07/01/201906/30/20202,624,860
FCSYI04797-FCSYI04797THE BOARD OF TRUSTEES OF THE UNIVERSITY OF ILLINOI07/01/201906/30/20202,412,208