Independent Service Coordination
CSFA Number: 444-24-1731
Agency Name
Department Of Human Services (444)
Agency Identification
DDD
Agency Contact
Christina Miller
217 524-9057
Christina.Miller@illinois.gov
Short Description
Independent Service Coordination (ISC) agencies serve as the primary connection between individuals (and guardians) who are seeking or receiving developmental disability services and the Illinois Department of Human Services' Division of Developmental Disabilities (DDD). Activities include outreach, eligibility determination, linkage to services, management of the Prioritization of Urgency of Need for Services (PUNS) database, case management (including ensuring informed choice, plan development and monitoring), and coordination of service delivery from other sources. These service coordination activities are critical contributions to a comprehensive system of high-quality services for individuals with developmental disabilities. ISC agencies are essential to providing accurate individual information for statewide planning, as well as collaborating with service providers to ensure individual’s health, safety, welfare, well-being, and satisfaction with services funded by DDD.
Subject Area
Human Services
Program Function
Health
Enabling Legislation
Omnibus Budget Reconciliation Act of 1987 Illinois Nursing Home Care Act (210 ILCS 45/2-201.5) Illinois Department of Healthcare and Family Services Rule 89, Illinois Administrative Code 140.642 (Screening Assessment for Nursing Facility and Alternative Residential Settings and Services) Department of Human Services Uniform Grant Agreement 89 Illinois Administrative Code, Part 144 (Developmental Disabilities Services).
Objectives and Goals
The Provider will provide the following services: 1. Maintain the waiting list for Waiver services and complete initial eligibility determinations/ level of care evaluations. 2. Serve as the front line for information and assistance to help individuals and families navigate the system. 3. Engage in high quality, person-centered planning that keeps the full focus on the person. 4. Provide a source of knowledgeable and thoughtful strategies to help individuals make decisions about what is important to them and for them. 5. Serve as the front-line entity for addressing problems related to outcomes and quality. 6. Ensure informed choice and freedom of choice; to assure rights. The ISC’s will provide quality supports that encourage individuals and families to make informed decisions, exercise choice, and have maximum control over their lives.
Types of Assistance
Direct Payments for Specific Use
Eligibility Requirements
This competitive funding opportunity is limited to public and private not-for-profit community-based organizations and local units of government in Illinois that: a. Are in good standing with the Secretary of State. b. Complete the GATA pre-qualification process. All applicants are required to provide the requested information as outlined in this NOFO to be considered for funding in FY2020. Successful proposals will serve as the applicant’s program plan and budget for the FY2020 grant period. Applicant agencies will not be eligible for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov . During pre-qualification, Dun and Bradstreet verifications are performed including a check of Debarred and Suspended status and good standing with the Secretary of State. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire. If applicable, the agency will be notified that it is ineligible for award as a result of the Dun and Bradstreet verification. The entity will be informed of corrective action needed to become eligible for a grant award.

Eligible Applicants
Nonprofit Organizations; Government Organizations; For-Profit Organizations;
Application and Award Processing
Applications must be received no later than 5:00 p.m. on November 12, 2018. The application container will be time-stamped upon receipt. The Division will ONLY accept applications submitted by electronic mail. Applications will NOT be accepted if received by fax machine, hard copy, disk or thumb drive. Applications will be opened as they are received. Applicants will receive an email (within 72 hours of receipt or 120 hours if received on a non-business day) notifying them that their application was received and if it was received by the due date and time. This email reply will be sent to the original sender of the application. Applications received after the due date and time will not be considered for review or funding.

Review teams comprised of 3 individuals employed by DHS serving in the Division of Developmental Disabilities will be assigned to review applications. Each application will first be scored individually. Then, review team members will collectively review the application, their scores, and comments to ensure review team members have not missed items within the application that other review team members identified. Application highlights and concerns will be discussed. Individual review team members may choose to adjust scores to appropriately capture content that may have been missed initially. Scores will then be sent to the application Review Coordinator to be compiled and averaged to produce the single final application score. Three areas of proposals will be analyzed in the merit-based review process.
Post Assistance Requirements
Quarterly reporting will be completed utilizing the Periodic Performance Report (GOMBGATU-4001) and Periodic Financial Report (GOMBGATU-4002). Quarterly reports will be submitted no later than 15 days after end of each period. (1st Quarter Reports are due NLT October 15th, 2nd Quarter Reports are due NLT January 15th, 3rd Quarter Reports are due NLT April 15th, 4th Quarter Reports are due NLT July 15th.

Under the terms of the Grant Funds Recovery Act (30ILCS 705/4.1), “Grantor agencies may withhold or suspend the distribution of grant funds for failure to file required reports.” If the report is more than 30 calendar days delinquent, without any approved written explanation by the grantee, the entity will be placed on the Illinois Stop Payment List. (Refer to the Grantee Compliance Enforcement System for details about the Illinois Stop Payment List: https://www.illinois.gov/sites/GATA/Pages/ResourceLibrary.aspx.)

The ISC agency is required to meet LIGAS compliance reporting status to comply with requests of the LIGAS Court Monitor.

AUDITS:

1. In accordance with 2 CFR Uniform Administrative Requirements:

(a) Non-federal entities that expend $750,000 more during the non-federal entity’s fiscal year in federal awards (federal pass-through and direct federal funds) from all sources must have a Single Audit conducted in accordance with 2 CFR 200.514. Awardees meeting certain requirements may elect to have a program-specific audit in accordance with 2 CFR 200.507.

(b) Non-federal entities that expends less than $750,000 during the non-federal entity's fiscal year in Federal awards (federal pass-through and direct federal funds) from all sources are exempt from the Single Audit requirements.

2. In accordance with the Grants Accountability and Transparency Act (GATA):

(a) Non-Federal entities (subrecipients and grantees) who expend less than $750,000 in federal and federal pass-through funds from all sources and not subject to the Single Audit requirements are subject to the following:
(1) Non-Federal entities (subrecipients and grantees) who expend $300,000 or more in state, federal and federal pass-through funds, singularly or in any combination, and are not subject to the Single Audit, must have a financial statement audit conducted in accordance with Generally Accepted Government Auditing Standards (GAGAS).
(2) Non-Federal entities (subrecipients and grantees) who do not meet the requirements in 2(a)(1) but have REVENUES in excess of $300,000 during the awardees fiscal year must have a financial statement audit conducted in accordance with Generally Accepted Auditing Standards (GAAS).

(b) For-profit subrecipient. The pass-through entity is responsible for establishing requirements, as necessary, to ensure compliance by for-profit subrecipients.
(1) For-profit subrecipients audit requirements. For-profit subrecipients who expend $750,000 or more in federal and federal pass-through funds during their fiscal year are required to have a Program-specific audit conducted in accordance with §200.507 Program-specific audits.
i) State grant making agencies must provide the grantee the Program-specific audit guide when available.
ii) If a program-specific guide is not available, the auditor and auditee have the same responsibilities for the Federal program as they would have for a major program in a single audit.
(2) For-profit subrecipients who expend less than $750,000 in state, federal and federal pass-through funds during their fiscal year are required to follow the audit requirements in 2(a).

(c) Non-Federal entities (subrecipients and grantees) not required to have an audit conducted must submit a Consolidated Year-End Financial Report (CYEFR)

3. The State of Illinois is required to obtain and review the audit of all entities that had any state or federally participating funds pass through it. The appropriate audit reporting package must be submitted through the Grantee Portal:

(a) Single Audit Reporting Package (due 30 days after completion but no later than nine (9) months after the end of the non-federal entity’s fiscal year-end)
• Financial Statements (200.510(a))
• SEFA
• Summary Schedule of Prior Audit Findings (200.511(b))
• Auditor’s Report (200.515)
• Corrective Action Plan (200.511(c))
• Management Letters issued by auditors (AU325)
• CYEFR with In Relation to Opinion
• State Data Collection Form

(b) GAGAS or GAAS Audit Reporting Package (due 30 days after completion but no later than six (6) months after the end of the non-federal entity’s fiscal year-end)
• Financial Statements (200.510(a))
• Summary Schedule of Prior Audit Findings (200.511(b))
• Auditor’s Report (200.515)
• Corrective Action Plan (200.511(c))
• Management Letters issued by auditors (AU325)
• CYEFR with In Relation to Opinion
• State Data Collection Form

(c) Audit Not Required

CYFER (due 30 days after completion but no later than six (6) months after the end of the non-federal entity’s fiscal year-end)

In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503. RECORDS There is a 3-year records retention requirement; records shall be retained beyond the 3-year period if final audit has not been completed or findings resolved.
Regulations, Guidelines, Literature
Preadmission Screening and Annual Review - 42 CFR Part 483, Subpart C 42 CFR 438.100-138 Code of Federal Regulations 42 CFR 483.102(b)(3)(I) - define an intellectual disability Bogard Service Coordination - 42 CFR 440.150 and 77 Ill. Adm. Code 350. All applicable manuals, especially the DD Waiver Manual and Independent Service and Support Advocacy Guidelines, are available on the Department’s website at http://www.dhs.state.il.us/page.aspx?item=31201 . Information Bulletins, also incorporated into the contractual agreement by reference, are available at http://www.dhs.state.il.us/page.aspx?item=51195 .
Funding By Fiscal Year
FY 2019 : $38,497,022
FY 2020 : $38,497,022
Federal Funding
None
Notice of Funding Opportunities
Agency IDAward RangeApplication Range
Details20-444-24-1731-00$1070642 - $3849702209/12/2018 - 11/12/2018 : 5:00 pm
Agency IDGrantee NameStart DateEnd DateAmount
44CYA03365-44CYA03365COMMUNITY ALTERNATIVES UNLIMITED07/01/201906/30/20208,503,787
44CYA03374-44CYA03374SUBURBAN ACCESS INC07/01/201906/30/20205,219,740
44CYA03371-44CYA03371SERVICE OF WILL GRUNDY & KANKAKEE COUNTIES INC07/01/201906/30/20204,037,528
44CYA03366-44CYA03366COMMUNITY SERVICE OPTIONS INC07/01/201906/30/20203,799,354
44CYA03372-44CYA03372SERVICE OF WILL GRUNDY & KANKAKEE COUNTIES INC07/01/201906/30/20203,165,552