Independent Monitoring of Division of Developmental Disabilities Transitions
CSFA Number: 444-24-1651
Agency Name
Department Of Human Services (444)
Agency Identification
Agency Contact
Elizabeth Solomon
Short Description
In collaboration with the Division of Developmental Disabilities (DDD) the rebalancing of Developmental Disabilities services, the Provider establishes plans related to the monitoring of State Operated Developmental Centers (SODCs) and community care settings.
Subject Area
Human Services
Program Function
Enabling Legislation
(405 ILCS 40/) Protection and Advocacy for Persons with Developmental Disabilities Act; Executive Order Number 6, 1985, State Protection and Advocacy System for Developmental Disabilities.
Objectives and Goals
The Division anticipates at least 100 transitions from SODCs to alternative services during the Fiscal Year. The Vendor will assist in monitoring each of these transitions on an individual and systemic basis as outlined below.

The Vendor will review each individuals transition plan prior to each individual moving to ensure risks have been assessed and adequate services prepared.

The Vendor will conduct at least two on-site monitoring visits with the individual present once the individual is receiving the alternative services. If there are on-going issues with the transition and service delivery, the Vendor will continue to monitor until there is resolution of any concerns.

The Vendor will participate with the Division in monthly phone calls to review individual cases.

The Vendor will regularly (at least monthly, but more often if needed due to the urgency of an individual situation) report to the Division any findings and concerns identified through the monitoring activity.

The Vendor will prepare and submit quarterly summary reports of its monitoring activities and actions taken as a result of the monitoring.

The Vendor will prepare and submit an annual report that summarizes and analyzes the transitions and related monitoring activity, focusing on individual satisfaction, remediation activities, and timeliness of resolution.

Should systemic issues or increased transition activity arise, at the discretion of the Division, the vendor will conduct enhanced monitoring within the facilities or a facility.• On an unannounced and announced basis, the right to enter public and private facilities and programs that serve people with disabilities, both community-based and institutional settings, at any reasonable time, with or without a complaint related to abuse, neglect, or exploitation

• Authority to conduct unannounced on-site monitoring; talk with people with disabilities, their families and guardians, and the staff; and observe programs and activities

• Right to access the centralized Rights Restriction Files maintained by each director of public and private facilities, pursuant to the state Mental Health and Developmental Disabilities Code

• Access to individual clinical records, without consent, under select circumstances, including access to the records of individuals who are wards of the Illinois Guardianship and Advocacy Commission and the Department of Children and Family Services

• Right to access clinical records, without consent, if a person with a disability cannot give consent and has no legal guardian, or if his or her whereabouts is unknown

• Access to reports of allegations related to abuse and neglect and final investigative reports of substantiated and unsubstantiated cases of abuse and neglect

• Access to complete investigative files prepared by a facility, the DHS/Office of Inspector General, and the Department of Public Health of allegations of abuse, neglect, and suspicious deaths, along with notification by the State Police of allegations under investigation by that agency and notification of the results of such investigations

• Access to peer review documents at public and private facilities

• Authority to conduct independent investigations of abuse, neglect, and suspicious deaths

• Right to access a sample of clinical records, without consent from the guardian, if the P&A believes there may be a systemic problem at one or more facilities

• Notification by the federal Centers for Medicare and Medicaid Services (CMS) of all restraint-related deaths reported to the agency under federal law and referred to IDPH for investigation

• Individuals who report incidents to the P&A or cooperate with an investigation have statutory protections against retaliation under state P&A law
Types of Assistance
Direct Payments for Specific Use
Uses and Restrictions
Pre-award costs are not reimbursable.

To be reimbursable under the DHS Uniform Grant Agreement, expenditures must meet the following general criteria:
Be necessary and reasonable for proper and efficient administration of the program and not be a general expense required to carry out the overall responsibilities of the Applicant.
Be authorized or not prohibited under federal, state, or local laws or regulations.
Conform to any limitations or exclusions set forth in the applicable rules, program description or grant award document.
Be accorded consistent treatment through application of generally accepted accounting principles appropriate to the circumstances.
Not be allocable to or included as a cost of any other state or federally financed program in either the current or a prior period.
Be specifically identified with the provision of a direct service or program activity.
Be an actual expenditure of funds in support of program activities.

Unallowable expenditures for this award are identified in 2 CFR 200.

Payments to the Provider will be made monthly based on a proportionate basis of the Estimated Contract Amount.
Eligibility Requirements
The entity must be has pre-qualified through the Grant Accountability and Transparency Act (GATA) Provider Portal,

During pre-qualification, Dun and Bradstreet verifications are performed including a check of Debarred and Suspended status and good standing with the Secretary of State. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire. If applicable, the entity will be notified that it is ineligible for award as a result of the Dun and Bradstreet verification. The entity will be informed of corrective action needed to become eligible for a grant award.
Eligible Applicants
Nonprofit Organizations;
Application and Award Processing
Application guidelines are provided on the IDHS website:

Applicant must have access to the internet. It is the responsibility of each applicant to monitor that website and comply with any instructions or requirements relating to the NOFO.

Elizabeth Solomon
Department of Human Services
Division of Developmental Disabilities
600 East Ash Street
Springfield, IL 62703

Applicants must submit a Program Narrative for executing the grant award.
The narrative must completed in Microsoft Word and be formatted to print on 8 1/2 x 11-inch paper using 12-point type and at 100% magnification. With the exception of letterhead and stationery for letter(s) of support, the entire proposal should be typed in black ink on a white background. The program narrative must be typed single-spaced, with 1-inch margins on all sides. There is no page limitation.

The following mandatory forms/attachments must be submitted in the order identified below.
Uniform Application For State Grant Assistance

In compliance with 2 CFR 200, a uniform grant application template has been developed based on the framework of SF-424. The template includes two sections:

1. Agency Completed Section
2. Applicant Completed Section
The Applicant Completed Section will need the following information to be included:

- Name - Legal (used in DUNS registration) and Common (DBA) names
- Employee Identification Number (EIN)/TIN number
- Organizational DUNS number
- Contact Information for allocation program matter and application business/administrative matters.
- Program Narrative
- Executive Summary
- Extent of Need for the Project
- Plan of Operation
- Service Comprehensiveness in order to meet all the Deliverables and Milestones outlined in the Program Description.
- Projected individuals to be served quarterly and in total, projected annual peer group meetings, and projected annual awareness and community events must be detailed.
- Capacity - Agency Qualifications/Organizational Capacity
- Need - Extent of Need for the Project/Benefits Gained
- Quality - Description of Program/Services/Key Personnel
-Uniform Budget Uniform and Budget Narrative in the IDHS CSA Tracking System

Organizational Chart
Résumés of staff charged to the Proposal
Job Descriptions of staff charged to the Proposal
Physical Space Information
Linkage Agreements with other Service Providers & Referral Source
Copy of Currently Approved NICRA if indirect costs are included in the budget
The entire application package must be sequentially page numbered. Faxed copies will not be accepted.
The Department is under no obligation to review applications that do not comply with the above requirements.

Applicant is required to submit a complete electronic version of their Uniform Grant Agreement, Proposal Narrative, Application, Budget, and Attachments.

Documents must be emailed to

The Agency Opportunity Number and the program contact must be in the subject line. Specifically, the subject line must be:
Your Organization's Name, 17-444-24-1651

Application must be received no designated on the IDHS Grant Opportunity webpage
Applicant may apply for grant awards prior to completing the pre-qualification

Pre-Qualification is required to receive a grant award.

To be considered, the application should be in the possession of DHS/DDD at the above specified location by the designated time. There will be an electronic time received known on all electronically submitted applications.

In the event of a dispute whether the application was received, the applicant bears the burden of proof that the application was received on time at the location identified above.

If the application is approved, DHS/DDD will request the applicant to submit a current IRS W-9, if not on file with DHS already and a copy of a Certificate of Good Standing from the Illinois Office of the Secretary of State.


Following the selection of a grantee, a Notice of State Award (NOSA) will be issued via email to the Authorized Representative on the Uniform Application for State Grant Assistance. A NOSA is not authorization to begin performance.

The NOSA will be distributed by the Department of Human Services prior to the issuance of the Uniform Grant Agreement. Awardees should carefully review the terms and conditions of the award and should be prepared to comply with the Indirect Cost Rate Requirements as applicable.

Federally Negotiated Rate - Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federally NICRA.

State Negotiated Rate - The organization must negotiate an indirect cost rate with the State of Illinois if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate. The indirect cost rate proposal must be submitted to the State of Illinois within 90 days of the notice of award.

De Minimis Rate - An organization that has never received a Federally Negotiated Rate may elect a de minimis rate of 10% of modified total direct cost (MTDC). Once established, the de minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de minimis rate.
Regulations, Guidelines, Literature
(405 ILCS 40/) Protection and Advocacy for Persons with Developmental Disabilities Act; Executive Order Number 6, 1985, State Protection and Advocacy System for Developmental Disabilities.
Federal Funding
Notice of Funding Opportunities
Agency IDGrantee NameStart DateEnd DateAmount
44CYA03150-44CYA03150EQUIP FOR EQUALITY07/01/201906/30/2020753,992