Special Olympics Illinois (Program 450-0004)
CSFA Number: 444-24-1570
Agency Name
Department Of Human Services (444)
Agency Identification
Agency Contact
Elizabeth Solomon
Short Description
This funding will provide supervision and care for children and adults in a group setting for a portion of the day, typically before and/or after school or day program, is offered through the Respite program. This program also provides social interaction and increased inclusion and exposure to the community and participation in statewide athletic competitions.
Subject Area
Human Services
Program Function
Enabling Legislation
20 ILCS 1710/1710-100; 30 ILCS 105/5.361

Department of Human Services Uniform Grant Agreement

89 Illinois Administrative Code, Part 144 (Developmental Disabilities Services).
Objectives and Goals
1. Provide supervision and care for children and adults in a group setting for a portion of the day, typically before and/or after school or day program.
2. Through the provision of supervision and care for children and adults in a group setting for a portion of the day, provide social interaction and increased inclusion and exposure to the community.
3. Services will be reported monthly via the Reporting of Community Services (ROCS) database.
Types of Assistance
Direct Payments for Specific Use
Uses and Restrictions
Pre-award costs are not reimbursable.

To be reimbursable under the DHS Uniform Grant Agreement, expenditures must meet the following general criteria:
Be necessary and reasonable for proper and efficient administration of the program and not be a general expense required to carry out the overall responsibilities of the Applicant.
Be authorized or not prohibited under federal, state, or local laws or regulations.
Conform to any limitations or exclusions set forth in the applicable rules, program description or grant award document.
Be accorded consistent treatment through application of generally accepted accounting principles appropriate to the circumstances.
Not be allocable to or included as a cost of any other state or federally financed program in either the current or a prior period.
Be specifically identified with the provision of a direct service or program activity.
Be an actual expenditure of funds in support of program activities.

Unallowable expenditures for this award are identified in 2 CFR 200.

Payment will be made based on a proportionate basis of the Estimated Contract
Eligibility Requirements
During pre-qualification, Dun and Bradstreet verifications are performed including a check of Debarred and Suspended status and good standing with the Secretary of State. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire. If applicable, the entity will be notified that it is ineligible for award as a result of the Dun and Bradstreet verification. The entity will be informed of corrective action needed to become eligible for a grant award.

Each applicant (unless the applicant is an individual or federal or state awarding agency that is exempt from requirements under 2 CFR § 25.110(b) or (c), or has an exception approved by the federal or state awarding agency under 2 CFR § 25.110(d)) is also required to:

- provide a valid DUNS number in its application http://www.dnb.com/duns-number.html
- be registered in System for Award Management (SAM) before submitting the application. If needed, the link for SAM registration is: https://www.sam.gov/portal/SAM/#1; and
- continue to maintain an active SAM registration with current information at all times in which the applicant has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency.

A Federal pass-through or State award cannot be made until the applicant has complied with all applicable DUNS and SAM requirements. If an applicant has not fully complied with the requirements by the time the State awarding agency is ready to make a Federal pass-through or State award, the State awarding agency may determine that the applicant is not qualified and use that determination as a basis for making a Federal pass-through or State award to another applicant.

Failure to meet any of the criteria for eligibility by the time of the application deadline will result in the State awarding agency returning the application without review or, even though an application may be reviewed, will preclude the State awarding agency from making a State award.
Eligible Applicants
Nonprofit Organizations;
Application and Award Processing
Application guidelines are provided throughout the announcement.

Elizabeth Solomon
Department of Human Services
Division of Developmental Disabilities
600 East Ash Street
Springfield, IL 62703
Email: elizabeth.solomon@illinois.gov

1. Must submit a Program Narrative for executing the grant award.
The Proposal Narrative must completed in Microsoft Word and be formatted to print on 8 1/2 x 11-inch paper using 12-point type and at 100% magnification. With the exception of letterhead and stationery for letter(s) of support, the entire proposal should be typed in black ink on a white background. The program narrative must be typed single-spaced, with 1-inch margins on all sides. There is no page limitation.

ALL applications MUST include the following mandatory forms/attachments in the order identified below.
Uniform Application For State Grant Assistance

In compliance with 2 CFR 200, a uniform grant application template has been developed based on the framework of SF-424. The template includes two sections:

1. Agency Completed Section
2. Applicant Completed Section
The Applicant Completed Section will need the following information to be included:

- Name - Legal (used in DUNS registration) and Common (DBA) names
- Employee Identification Number (EIN)/TIN number
- Organizational DUNS number
- Contact Information for allocation program matter and application business/administrative matters.
- Executive Summary
- Extent of Need for the Project
- Plan of Operation
- Service Comprehensiveness in order to meet all the Deliverables and Milestones outlined in the Program Description.
- Projected individuals to be served quarterly and in total, projected annual peer group meetings, and projected annual awareness and community events must be detailed.
- Capacity - Agency Qualifications/Organizational Capacity
- Need - Extent of Need for the Project/Benefits Gained
- Quality - Description of Program/Services/Key Personnel
- Uniform Budget Uniform
- Budget Narrative

Organizational Chart
Résumés of staff charged to the Proposal
Job Descriptions of staff charged to the Proposal
Physical Space Information
Linkage Agreements with other Service Providers & Referral Source
Copy of Currently Approved NICRA if indirect costs are included in the budget
The entire proposal must be sequentially page numbered. Faxed copies will not be accepted.
The Department is under no obligation to review applications that do not comply with the above requirements.

Applicants are required to submit a complete electronic version of their Uniform Grant Agreement, Proposal Narrative, Application, Budget, and Attachments.

Documents must be emailed to DHS.GrantApp@illinois.gov

The Agency Opportunity Number and the program contact must be in the subject line. Specifically, the subject line must be:
Your Organization's Name, 17-444-24-0836-04, Elizabeth Solomon

Applications must be received no later than 12:00 pm (noon) Monday, June 6, 2016.
Applicant may apply for grant awards prior to completing the pre-qualification in FY 2017.

Pre-Qualification is required to receive a grant award.

To be considered, the application should be in the possession of DHS/DDD at the above specified location by the designated time. There will be an electronic time received known on all electronically submitted applications.

In the event of a dispute whether the application was received, the applicant bears the burden of proof that the application was received on time at the location identified above.

If the application is approved, DHS/DDD will request the applicant to submit a current IRS W-9, if not on file with DHS already and a copy of a Certificate of Good Standing from the Illinois Office of the Secretary of State.


Complete proposals will undergo a Merit Based Review Process. The evaluation process will include a committee who will use a scoring process evaluate need, capacity, and quality.

Following the selection of a grantee, a Notice of State Award (NOSA) will be issued via email to the Authorized Representative on the Uniform Application for State Grant Assistance. A NOSA is not authorization to begin performance.

The NOSA will be distributed by the Department of Human Services prior to the issuance of the Uniform Grant Agreement. Awardees should carefully review the terms and conditions of the award and should be prepared to comply with the Indirect Cost Rate Requirements as applicable.

Federally Negotiated Rate - Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federally NICRA.

State Negotiated Rate - The organization must negotiate an indirect cost rate with the State of Illinois if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate. The indirect cost rate proposal must be submitted to the State of Illinois within 90 days of the notice of award.

De Minimis Rate - An organization that has never received a Federally Negotiated Rate may elect a de minimis rate of 10% of modified total direct cost (MTDC). Once established, the de minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de minimis rate.
Assistance Consideration
The Department of Human Services requires a budget and determines grant funding by percentage of statewide population in service area.

All of these Service Coordination programs utilize General Revenue (State) funds.
There is no cost sharing or MOE.
Post Assistance Requirements
Completion of all Deliverables detailed in Exhibit B shall be reported through Units of service per individual reporting via the Reporting of Community Services (ROCS) database.

In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503.

There is a 3-year records retention requirement; records shall be retained beyond the 3-year period if final audit has not been completed or findings resolved.
Regulations, Guidelines, Literature
20 ILCS 1710/1710-100
Federal Funding
Notice of Funding Opportunities
Agency IDGrantee NameStart DateEnd DateAmount
44CYA00961-44CYA00961SPECIAL OLYMPICS ILLINOIS07/01/201906/30/202050,000