Group Respite (880)
CSFA Number: 444-24-1545
Agency Name
Department Of Human Services (444)
Agency Identification
DDD
Agency Contact
Christina Miller
217-524-9057
Christina.Miller@illinois.gov
Short Description

PURPOSE OF THE PROGRAM:
Group Respite Grant provides short-term supports to children and adults with developmental disabilities in a community-based setting of 2 or more individuals for a portion of the day. Group Respite will provide experiences of social interaction , inclusion and exposer to community. People who receive respite must have a developmental disability. The Respite allocation must be used to serve as many individuals with a developmental disability as possible within the awarded amount. Individuals enrolled in Division of Developmental Disabilities (DDD) funded residential services are not eligible to receive Group Respite services.
Subject Area
Human Services
Program Function
Health
Enabling Legislation
(405 ILCS 30/4.1) (from Ch. 91 1/2, par. 904.1) Sec. 4.1. Respite Services.
(Source: P.A. 88-380; 89-507, eff. 7-1-97.)
Objectives and Goals
PROGRAM OBJECTIVES:
Group Respite will:
• Provide relief to caregivers of individuals with developmental disabilities.
• Provide social interaction and inclusion for individuals with a developmental disability.
• Serve as many individuals with a developmental disability as possible within the awarded amount.
Types of Assistance
Direct Payments for Specific Use
Uses and Restrictions
GROUP RESPITE
The Group Respite Program is Non-Medicaid state funded program. All providers must follow all applicable laws, rules, manuals and guidelines, which are incorporated herein by reference from the DHS/DDD Attachment A and Program Manual.

Rules and regulations are enforced limiting the use of funds for their intended purpose of the program via reporting, on-site reviews and monitored on a monthly basis.

Specified contract deliverables and expenditures of grant fixed rate funds shall also adhere to 2 CFR 200, as applicable, and all applicable Federal OMB circulars.

Specific contract deliverables or expenditures shall be identified in the pre-application project proposal requested by DHS/DDD and the approval letter must be submitted with the application for funding.

Specified contract deliverables and expenditures of grant funds shall also adhere to 2 CFR 200, as applicable, and all applicable Federal OMB circulars.

FUNDING RESTRICTIONS
Pre-award costs are not reimbursable.

To be reimbursable under the DHS Uniform Grant Agreement, expenditures must meet the following general criteria:

Be necessary and reasonable for proper and efficient administration of the program and not be a general expense required to carry out the overall responsibilities of the Applicant.

Be authorized or not prohibited under federal, state, or local laws or regulations.

Conform to any limitations or exclusions set forth in the applicable rules, program description or grant award document.

Be accorded consistent treatment through application of generally accepted accounting principles appropriate to the circumstances.

Not be allocable to or included as a cost of any other state or federally financed program in either the current or a prior period.

Be specifically identified with the provision of a direct service or program activity.

Be an actual expenditure of funds in support of program activities.

UNALLOWABLE EXPENDITURES
Unallowable expenditures for this award are identified in 2 CFR 200.

PAYMENT INFORMATION FOR GROUP RESPITE
Grant funded programs receive all or part of the funding in advance of the actual delivery of services. This includes prorated prospective payments and payments made by the Department on an estimated basis or any other basis when the Department does not know the actual amount earned by the Provider. This does not include advance payments made under the authority of Section 9.05 of the State Finance Act (30 ILCS 105/9.05).

All funds paid as a grant are subject to the Illinois Grant Funds Recovery Act (30 ILCS 705). All funds disbursed by the Department on a grant basis are subject to reconciliation and the recovery of lapsed funds. Any funds remaining after reconciliation are subject to the Illinois Grant Funds Recovery Act. The reconciliation will be based on one of the following methods at the election of the Department:

Eligible Expenditures v. Program Revenue: This method compares the eligible expenditures to the total Department grant revenues by program. An independent audit and associated supplemental revenue and expense schedule may be required from the provider. Eligible expenditures will be determined based on 89 Ill. Adm. Code 509.20, Allowable/Unallowable Costs and specific program costs, if applicable.

Eligible Services Delivered v. Services Projected: This method compares the actual eligible services delivered to the services projected in the Agreement. If the services were based on a rate or unit or cost methodology, the number of eligible service units delivered multiplied by the rate or unit is compared to the total of all grant payments for that service.

Payment for grants shall be issued in prorated prospective monthly payments except where other specific payment terms are otherwise noted in this provider agreement. Payment is made contingent upon funds being made available by the Illinois General Assembly and the Governor.
Eligibility Requirements
Public agencies, not-for-profit agencies or individuals who are currently located within Illinois to serve individuals with developmental disabilities, providing supervision and care for children and adults in a group setting for a portion of the day.

Eligible Applicants
Nonprofit Organizations; Government Organizations; Individuals;
Application and Award Processing
Eligible Applicants
This funding opportunity is open to all agencies that can meet the terms outlined in this NOFO except for DD Case Management agencies. All applicants are required to provide the requested information as outlined in this NOFO to be considered for funding in FY2020. The funding opportunity is not limited to those who currently receive or previously received grant funding.
Applicant entities may not apply for this grant until the entity has registered and pre-qualified through the Grant Accountability and Transparency Act (GATA) website, www.grants.illinois.gov . Registration and pre-qualification are required annually. During pre-qualification, verifications are performed including a check of federal Debarred and Suspended and status on the Illinois Stop Payment List. An automated email notification to the entity alerts them of "qualified" status or informs the entity on how to remediate a negative verification (e.g., inactive DUNS, not in good standing with the Secretary of State). A federal Debarred and Suspended status cannot be remediated. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire. A Programmatic Risk Assessment must also be completed for each separate grant for which an applicant intends to apply. Applications from entities that have not completed the GATA pre-qualification process prior to the due date of this application will NOT be reviewed and will NOT be considered for funding. A screenshot verifying that this pre-qualification has been completed must be included with the application.
Applicants proposed budget must be entered into the IDHS CSA system (http://www.dhs.state.il.us/Page.aspx?item=61069 ). The completed budget must be electronically signed and submitted in the CSA system, and a printed copy of the signed and submitted budget must be included with the application. It is essential that, at a minimum, the applicant agency's Chief Executive Officer (CEO) or equivalent, or the Chief Financial Officer (CFO) or equivalent must be registered in the CSA system to electronically sign the required budget documents prior to submission. For more information about submitting a budget in the CSA system, see: Budget Manual (pdf).
The applicant will comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.).
2. Cost Sharing or Matching.
Cost sharing is not required.
3. Indirect Cost Rate.
In order to charge indirect costs to a grant, the applicant organization must have an annually Negotiated Indirect Cost Rate Agreement (NICRA). There are three types of NICRAs: a) Federally Negotiated Rate. Organizations that receive direct federal funding, may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federally NICRA. b) State Negotiated Rate. The organization may negotiate an indirect cost rate with the State of Illinois if they do not have a Federally Negotiated Rate. If an organization has not previously established an indirect cost rate, an indirect cost rate proposal must be submitted through State of Illinois' centralized indirect cost rate system no later than three months after receipt of a Notice of State Award (NOSA). If an organization previously established an indirect cost rate, the organization must annually submit a new indirect cost proposal through CARS within six months after the close of the grantee's fiscal year. C) De Minimis Rate. An organization that has never negotiated an indirect cost rate with the Federal Government or the State of Illinois is eligible to elect a De Minimis rate of 10% of modified total direct cost (MTDC). Once established, the De Minimis Rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the De Minimis Rate.
All grantees must complete an indirect cost rate negotiation or elect the De Minimis Rate to claim indirect costs. Indirect costs claimed without a negotiated rate or a De Minimis Rate election on record in the State of Illinois' centralized indirect cost rate system may be subject to disallowance.
Limitations on indirect costs restrict the amount and/or type of indirect costs that can be charged to grant awards. Indirect cost limitations and restrictions must be clearly stated in this section.
Grantees have discretion and can waive payment for indirect costs. Grantees that elect to waive payments for indirect costs cannot be reimbursed for indirect costs. The organization must record an election to "Waive Indirect Costs" into the State of Illinois' centralized indirect cost rate system.
4. Other, if applicable.
Start Up: Selected applicants must be prepared to commence services on July 01, 2019. This includes the hiring of qualified staff.
Attachment A/Program Manual: Applicants must agree to adhere to all applicable portions of the Uniform Grant Agreement Attachment A (Developmental Disabilities) and Program Manual for fiscal year 2020 as well as all subsequent revisions to Attachment A and Program Manual for the length of the grant agreement.
Cultural and Linguistic Competence: All services must be provided in a culturally sensitive manner inclusive of respecting differences related to ethnicity, race, religion, age, gender, abilities, and communication preferences. Where needed or requested, the grantee agrees to secure interpreter services to promote the full inclusion of persons seeking or receiving services, their legal guardian, and their family members.
Data Collection and Reporting: Selected applicants will be required to document service provision and maintain accurate, comprehensive service records for all persons seeking or receiving services in the assigned service area(s). Applicants will provide periodic reports to the Division to demonstrate compliance with all performance measures as well as provide ad hoc reports as requested by the Division.
Meeting Participation: Selected applicants must ensure agency participation in all training activities and meetings with Division personnel as requested.
D. Application and Submission Information
1. Address to Request Application Package.
Potential applicant can get the Uniform Application for State Grant Assistance at: http://www.dhs.state.il.us/page.aspx?item=101897
Applicants may request paper copies of the Uniform Application for State Grant Assistance or other materials referenced in this Notice of Funding Opportunity by contacting:
Christina Miller at (217) 524-9057 or Christina Suggs at (217) 782-0632.
2. Content and Form of Application Submission.
REQUIRED CONTENTS OF AN APPLICATION:
A single uniform application for state grant assistance has been designed for use with all grants. This document will be used by all entities applying for any grant with any state agency. The specific conditions related to each grant will be addressed in the exhibit sections of the grant agreement, but the same form will be used by each state agency.
Applications must also include a budget. The budget form is also a standard template. The budget for any IDHS grant will be submitted via the Community Service Agreement System (CSA System). Each division's program and fiscal staff will work with grantees to negotiate a budget for the final grant award. The budget may need to be revised over the course of the grant process or during the ongoing award. The division will work with its respective grantees if this happens.
Additionally, applicants are required to submit a Program Plan. The program plan must demonstrate the need for services, demonstrate the agency's capacity to support programs and provide a comprehensive description of service delivery. Each section of the program plan must be completed.
All applications must include the following mandatory forms/attachments:
1. Uniform Application for State Grant Assistance - http://www.dhs.state.il.us/page.aspx?item=101897
2. Program Plan
3. Uniform Grant Budget - (CSA System)
4. If indirect costs are included in the budget, and you have a current approved NICRA, please state the NICRA has been uploaded in the State of Illinois Indirect Cost System if indirect costs are included in the budget
Content, form and format requirements:
i. This Notice of Funding Opportunity does not require the process of pre-application, letters of intent or white paper submission.
ii. The application format requirement for all documents to be printed on one side using Letter size (8 1/2" x 11") paper. All documents must have one-inch margins. Format all pages to display and print page numbers. The documents must be submitted in black and white print with a minimal font of 12 size. Electronic submission is required.
iii. The application must be no more than 100 pages. This includes any pieces that may be submitted separately by third parties.
3.Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM).
Each applicant is required to:(unless the applicant is an individual or Federal or State awarding agency that is exempt from those requirements under 2 CFR § 25.110(b) or (c), or has an exception approved by the Federal or State awarding agency under 2 CFR § 25.110(d)).
i. Be registered in SAM before submitting its application. To establish a SAM registration, go to www.SAM.gov and/or utilize this instructional link: How to Register in SAM from the www.grants.illinois.gov
ii. Provide a valid DUNS number in the application; and
iii. Continue to maintain an active SAM registration with current information at all times during which it has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency. It also must state that the State awarding agency may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time the State awarding agency is ready to make a Federal pass-through or State award, the State awarding agency may determine that the applicant is not qualified to receive a Federal pass-through or State award and use that determination as a basis for making a Federal pass-through or State award to another applicant.
4. Submission Dates and Times.
Applications must be received no later than 5:00 p.m. Central Standard Time on April 17th 2019.
i. If the due date falls on a Saturday, Sunday, or Federal or State holiday, the reporting package is due the next business day.
ii. What the deadline means: The date and time by which the State awarding agency must receive the application.
iii. The effect of missing a deadline: Applications received after the due date and time will not be considered for review or funding.
iv. The application container will be time-stamped upon receipt. To be considered, proposals must be emailed by the designated date and time listed above. For your records, please keep a copy of your email submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the applicant bears the burden of proof that the application was received on time at the location listed above.
Acknowledgement of receipt: Applicants will receive an email (within 72 hours of receipt or 120 hours if received on a non-business day) notifying them that their application was received and if it was received by the due date and time. This email reply will be sent to the original sender of the application.
5. Intergovernmental Review, if applicable.
Not Applicable
6. Other Submission Requirements.
Delivery Method: The Division will ONLY accept applications submitted by electronic mail. Applications will NOT be accepted if received by fax machine, hard copy, disk or thumb drive. Applications will be processed as they are received.
Submit the completed grant application to:
DHS.DDDBCR@illinois.gov with the subject line indicating:
Subject Line: Applicants Organization Name, Funding Opportunity # (20-444-24-1545), Program Contact Name (Christina Miller)
If you have trouble emailing the document due to the file size, please utilize the CMS File Transfer Utility located at https://filet.illinois.gov/filet/PIMupload.asp Please follow the instructions to attach your application. Do not forget the subject line above.
Assistance Consideration
N/A
Post Assistance Requirements
Cost Sharing or Matching in not required for the Group Respite program.

AUDITS
In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-Federal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503.

RECORDS
There is a 3-year records retention requirement; records shall be retained beyond the 3-year period if final audit has not been completed or findings resolved.

GROUP RESPITE
Post Assistance Requirements shall be incorporated by reference to the FY 2020 Grant Agreement

Article XII, Maintenance and Accessibility of Records; Monitoring;
Article XIII, Financial Reporting Requirements;
Article XIV, Performance Reporting Requirements;
Article XV, Audit Requirements
Regulations, Guidelines, Literature
The state regulations governing the program can be found at 59 Ill. Adm. Code 117.200. The rules governing appeals can be found at 59 Ill. Adm. Code 117.145.
Funding By Fiscal Year
FY 2020 : $864,577
Federal Funding
None
Notice of Funding Opportunities
Agency IDAward RangeApplication Range
Details20-444-24-1545-01$23617 - $35909103/12/2019 - 04/17/2019 : 5:00 pm
Agency IDGrantee NameStart DateEnd DateAmount
44CYA03422-44CYA03422ENVISION UNLIMITED07/01/201906/30/2020330,364
44CYA03412-44CYA03412CENTER FOR DISABILITY SERVICES07/01/201906/30/2020165,597
44CYA03421-44CYA03421CTF ILLINOIS07/01/201906/30/2020100,000
44CYA03425-44CYA03425SPECIALIZED TRAINING FOR ADULT REHABILITATION INC07/01/201906/30/202065,945
44CYA03424-44CYA03424JEWISH CHILD AND FAMILY SERVICES07/01/201906/30/202059,338