Voucher Respite
CSFA Number: 444-24-1511
Agency Name
Department Of Human Services (444)
Agency Identification
DDD
Agency Contact
Christina.Miller
217-524-9057
Christina.Miller@illinois.gov
Short Description
Voucher Respite provides short term support on an individual basis to children and adults with developmental disabilities because of the incapacity or need for relief of the primary caregiver (person responsible for the daily care and supervision of the individual). Provider agencies will issue a voucher to participating families to purchase or to otherwise provide for allowable services and activities. Voucher Respite may be utilized for an emergency or pre-arranged situation. People who receive respite must be have a developmental disability. Individuals enrolled in DDD funded residential services are not eligible to receive respite services.
Subject Area
Human Services
Program Function
Health
Enabling Legislation
2 CFR 200 : https://www.gpo.gov/fdsys/granule/CFR-2014-title2-vol1/CFR-2014-title2-vol1-part200/content-detail.html

Developmental Disabilities CSA Attachment A: http://www.dhs.state.il.us/page.aspx?item=103251

Developmental Disabilities Program Manual: http://www.dhs.state.il.us/page.aspx?item=103254

Mental Health and Developmental Disabilities Code 405 ILCS 5 http://www.ilga.gov/legislation/ilcs/ilcs5.asp?ActID=1496

Adult Protective Services Act 320 ILCS 20: http://www.ilga.gov/legislation/ilcs/ilcs3.asp?ActID=1452

Abused and Neglected Child reporting Act: (325 ILCS) 5/1: http://www.ilga.gov/legislation/ilcs/ilcs3.asp?ActID=1460&ChapterID=32

Community Services Act (405 ILCS 30/4.3) http://www.ilga.gov/legislation/ilcs/ilcs3.asp?ActID=1501
Objectives and Goals
PROGRAM OBJECTIVES:

Voucher Respite is intended to:
•Help maintain individuals with developmental disabilities in their homes.
•Increase the number of families who can access DD services.
•Provide families with greater flexibility over respite services.
•Ensure that the diverse service needs of families can be accommodated.

AGENCY FUNDING PRIORITIES:

The priority of the grant is to provide a small amount of services to as many people as possible.
Types of Assistance
Direct Payments for Specific Use
Uses and Restrictions
FUNDING RESTRICTIONS
Pre-award costs are not reimbursable.

To be reimbursable under the DHS Uniform Grant Agreement, expenditures must meet the following general criteria:
Be necessary and reasonable for proper and efficient administration of the program and not be a general expense required to carry out the overall responsibilities of the Applicant.
Be authorized or not prohibited under federal, state, or local laws or regulations.
Conform to any limitations or exclusions set forth in the applicable rules, program description or grant award document.
Be accorded consistent treatment through application of generally accepted accounting principles appropriate to the circumstances.
Not be allocable to or included as a cost of any other state or federally financed program in either the current or a prior period.
Be specifically identified with the provision of a direct service or program activity.
Be an actual expenditure of funds in support of program activities.

UNALLOWABLE EXPENDITURES
Unallowable expenditures for this award are identified in 2 CFR 200.

PAYMENT INFORMATION
Payments to the Provider will be made on a prospective basis, rounded to the nearest $100.00. Federally funded programs will be prospectively issued 1/12th of the funded amount and General Revenue (State) funded programs will be prospectively issued 3/12th (3 months) of the funded amount. Subsequent prospective payments will be issued based on previously submitted documented expenditures. The final prospective payment may be greater or lesser than the previous payments due to rounding.

The Department will compare the amount of the prospective payments made to date with the documented expenditures provided to the Department by the Provider. In the event the documented services provided by the Provider do not justify the level of award being provided to the Provider, future payments may be withheld or reduced until such time as the services documentation provided by the Provider equals the amounts previously provided to the Provider. Failure of the Provider to provide timely documentation may result in a reduction to the total award.

The final payment from the Department under this Agreement shall be made upon the Department's determination that all requirements under this Agreement have been completed, which determination shall not be unreasonably withheld. Such final payment will be subject to adjustment after the completion of a review of the Provider's records as provided in the Agreement.
Eligibility Requirements
This funding opportunity is open to all agencies that can meet the terms outlined in this NOFO except for DD Case Management agencies. All applicants are required to provide the requested information as outlined in this NOFO to be considered for funding in FY2020. The funding opportunity is not limited to those who currently receive or previously received grant funding.

Applicant entities may not apply for this grant until the entity has registered and pre-qualified through the Grant Accountability and Transparency Act (GATA) website, www.grants.illinois.gov . Registration and pre-qualification are required annually. During pre-qualification, verifications are performed including a check of federal Debarred and Suspended and status on the Illinois Stop Payment List. An automated email notification to the entity alerts them of "qualified" status or informs the entity on how to remediate a negative verification (e.g., inactive DUNS, not in good standing with the Secretary of State). A federal Debarred and Suspended status cannot be remediated. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire. A Programmatic Risk Assessment must also be completed for each separate grant for which an applicant intends to apply. Applications from entities that have not completed the GATA pre-qualification process prior to the due date of this application will NOT be reviewed and will NOT be considered for funding. A screenshot verifying that this pre-qualification has been completed must be included with the application.

Applicants proposed budget must be entered into the IDHS CSA system (http://www.dhs.state.il.us/Page.aspx?item=61069 ). The completed budget must be electronically signed and submitted in the CSA system, and a printed copy of the signed and submitted budget must be included with the application. It is essential that, at a minimum, the applicant agency's Chief Executive Officer (CEO) or equivalent, or the Chief Financial Officer (CFO) or equivalent must be registered in the CSA system to electronically sign the required budget documents prior to submission. For more information about submitting a budget in the CSA system, see: Budget Manual (pdf)

The applicant will comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.).

2. Cost Sharing or Matching.

Cost sharing is not required.

3. Indirect Cost Rate.

In order to charge indirect costs to a grant, the applicant organization must have an annually Negotiated Indirect Cost Rate Agreement (NICRA). There are three types of NICRAs: a) Federally Negotiated Rate. Organizations that receive direct federal funding, may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federally NICRA. b) State Negotiated Rate. The organization may negotiate an indirect cost rate with the State of Illinois if they do not have a Federally Negotiated Rate. If an organization has not previously established an indirect cost rate, an indirect cost rate proposal must be submitted through State of Illinois' centralized indirect cost rate system no later than three months after receipt of a Notice of State Award (NOSA). If an organization previously established an indirect cost rate, the organization must annually submit a new indirect cost proposal through CARS within six months after the close of the grantee's fiscal year. C) De Minimis Rate. An organization that has never negotiated an indirect cost rate with the Federal Government or the State of Illinois is eligible to elect a De Minimis rate of 10% of modified total direct cost (MTDC). Once established, the De Minimis Rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the De Minimis Rate.

All grantees must complete an indirect cost rate negotiation or elect the De Minimis Rate to claim indirect costs. Indirect costs claimed without a negotiated rate or a De Minimis Rate election on record in the State of Illinois' centralized indirect cost rate system may be subject to disallowance.

Limitations on indirect costs restrict the amount and/or type of indirect costs that can be charged to grant awards. Indirect cost limitations and restrictions must be clearly stated in this section.

Grantees have discretion and can waive payment for indirect costs. Grantees that elect to waive payments for indirect costs cannot be reimbursed for indirect costs. The organization must record an election to "Waive Indirect Costs" into the State of Illinois' centralized indirect cost rate system.

4. Other, if applicable.

Start Up: Selected applicants must be prepared to commence services on July 01, 2019. This includes the hiring of qualified staff.

Attachment A/Program Manual: Applicants must agree to adhere to all applicable portions of the Uniform Grant Agreement Attachment A (Developmental Disabilities) and Program Manual for fiscal year 2020 as well as all subsequent revisions to Attachment A and Program Manual for the length of the grant agreement.

Cultural and Linguistic Competence: All services must be provided in a culturally sensitive manner inclusive of respecting differences related to ethnicity, race, religion, age, gender, abilities, and communication preferences. Where needed or requested, the grantee agrees to secure interpreter services to promote the full inclusion of persons seeking or receiving services, their legal guardian, and their family members.

Data Collection and Reporting: Selected applicants will be required to document service provision and maintain accurate, comprehensive service records for all persons seeking or receiving services in the assigned service area(s). Applicants will provide periodic reports to the Division to demonstrate compliance with all performance measures as well as provide ad hoc reports as requested by the Division.

Meeting Participation: Selected applicants must ensure agency participation in all training activities and meetings with Division personnel as requested.
Eligible Applicants
Nonprofit Organizations;
Application and Award Processing
Address to Request Application Package.

Application materials are provided the following link and throughout the announcement. http://www.dhs.state.il.us/page.aspx?item=101897 .

Additional copies may be obtained by contacting the contact persons listed below.

Each applicant must have access to the internet. The Department's website will contain information regarding the NOFO and materials necessary for submission. Questions and answers will also be posted on the Department's website as described later in this announcement. It is the responsibility of each applicant to monitor that web site and comply with any instructions or requirements related to the NOFO.
•Contact Persons:
•Christina Miller or Christina Suggs
•IDHS, Division of Developmental Disabilities, Bureau of Reimbursement and Program Support
•600 East Ash, Building 400 Christina.Miller@illinois.gov ; Christina.Suggs@illinois.gov
•Phone: Christina Miller at (217) 524-9057 or Christina Suggs at (217) 782-0632.

2. Content and Form of Application Submission.

REQUIRED CONTENTS OF AN APPLICATION:

A single uniform application for state grant assistance has been designed for use with all grants. This document will be used by all entities applying for any grant with any state agency. The specific conditions related to each grant will be addressed in the exhibit sections of the grant agreement, but the same form will be used by each state agency.

Applications must also include a budget. The budget form is also a standard template. The budget for any IDHS grant will be submitted via the Community Service Agreement System (CSA System). Each division's program and fiscal staff will work with grantees to negotiate a budget for the final grant award. The budget may need to be revised over the course of the grant process or during the ongoing award. The division will work with its respective grantees if this happens.

Additionally, applicants are required to submit a Program Plan. The program plan must demonstrate the need for services, demonstrate the agency's capacity to support programs and provide a comprehensive description of service delivery. Each section of the program plan must be completed.

All applications must include the following mandatory forms/attachments:
1.Uniform Application for State Grant Assistance - http://www.dhs.state.il.us/page.aspx?item=101897
2.Program Plan
3.Uniform Grant Budget - (CSA System)
4.If indirect costs are included in the budget, and you have a current approved NICRA, please state the NICRA has been uploaded in the State of Illinois Indirect Cost System if indirect costs are included in the budget

Content, form and format requirements:
i.This Notice of Funding Opportunity does not require the process of pre-application, letters of intent or white paper submission.
ii.The application format requirement for all documents to be printed on one side using Letter size (8 1/2" x 11") paper. All documents must have one-inch margins. Format all pages to display and print page numbers. The documents must be submitted in black and white print with a minimal font of 12 size. Electronic submission is required.
iii.The application must be no more than 100 pages. This includes any pieces that may be submitted separately by third parties

3. Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM).

Each applicant is required to:(unless the applicant is an individual or Federal or State awarding agency that is exempt from those requirements under 2 CFR § 25.110(b) or (c), or has an exception approved by the Federal or State awarding agency under 2 CFR § 25.110(d)).
i.Be registered in SAM before submitting its application. To establish a SAM registration, go to www.SAM.gov and/or utilize this instructional link: How to Register in SAM from the www.grants.illinois.gov
ii.Provide a valid DUNS number in the application; and
iii.Continue to maintain an active SAM registration with current information at all times during which it has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency. It also must state that the State awarding agency may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time the State awarding agency is ready to make a Federal pass-through or State award, the State awarding agency may determine that the applicant is not qualified to receive a Federal pass-through or State award and use that determination as a basis for making a Federal pass-through or State award to another applicant.

4. Submission Dates and Times.

Applications must be received no later than 5:00 p.m. Central Standard Time on April 17th , 2019.
i.If the due date falls on a Saturday, Sunday, or Federal or State holiday, the reporting package is due the next business day.
ii.What the deadline means: The date and time by which the State awarding agency must receive the application.
iii.The effect of missing a deadline: Applications received after the due date and time will not be considered for review or funding.
iv.The application container will be time-stamped upon receipt. To be considered, proposals must be emailed by the designated date and time listed above. For your records, please keep a copy of your email submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the applicant bears the burden of proof that the application was received on time at the location listed above.

Acknowledgement of receipt: Applicants will receive an email (within 72 hours of receipt or 120 hours if received on a non-business day) notifying them that their application was received and if it was received by the due date and time. This email reply will be sent to the original sender of the application.

5. Intergovernmental Review, if applicable.

Not Applicable

6. Other Submission Requirements.

Delivery Method: The Division will ONLY accept applications submitted by electronic mail. Applications will NOT be accepted if received by fax machine, hard copy, disk or thumb drive. Applications will be processed as they are received.

Submit the completed grant application to:

DHS.DDDBCR@Illinois.Gov with the subject line indicating:

Subject Line: Applicants Organization Name, Funding Opportunity # (444-24-1511), Program Contact Name (Christina Miller)

If you have trouble emailing the document due to the file size, please utilize the CMS File Transfer Utility located at https://filet.illinois.gov/filet/PIMupload.asp Please follow the instructions to attach your application. Do not forget the subject line above.
Assistance Consideration
Statutory formulas are not applicable for these programs.

COST SHARING, MATCHING OR COST PARTICIPATION
Applicant Requirements - None
Post Assistance Requirements
Post Assistance Requirements shall be incorporated by reference to the FY 2020 Grant Agreement

Article XII, Maintenance and Accessibility of Records; Monitoring;
Article XIII, Financial Reporting Requirements;
Article XIV, Performance Reporting Requirements;
Article XV, Audit Requirements
Funding By Fiscal Year
FY 2020 : $1,809,010
Federal Funding
None
Notice of Funding Opportunities
Agency IDAward RangeApplication Range
Details17-444-24-0836-03$93748 - $106548205/16/2016 - 06/06/2016 : 12:00 pm
Details20-444-24-1511-01$100000 - $10654820003/12/2019 - 04/17/2019 : 5:00 pm
Agency IDGrantee NameStart DateEnd DateAmount
44CYA03428-44CYA03428Clearbrook07/01/201906/30/2020730,285
44CYA03429-44CYA03429COMMUNITY SERVICE OPTIONS INC07/01/201906/30/2020350,000
44CYA03430-44CYA03430COMMUNITY SUPPORT SERVICES07/01/201906/30/2020350,000
44CYA03432-44CYA03432Kreider Services Inc.07/01/201906/30/2020210,799
44CYA03431-44CYA03431HORIZON HOUSE OF ILLINOIS VALLEY INC07/01/201906/30/2020173,051