Family Advocate - Special Project
CSFA Number: 444-24-1506
Agency Name
Department Of Human Services (444)
Agency Identification
Agency Contact
Christina Miller
217 524-9057
Short Description
The purpose of the Family Advocates Program is to provide family-to-family support for individuals and their families who are selected through the Illinois Department of Human Services, Division of Developmental Disabilities (IDHS/DDD), PUNS as a result of the Ligas Consent Decree. Family advocates will address the needs of individuals with developmental disabilities and their families by providing information about, and options for, using community-based services for the developmentally disabled, including Home-Based Support Services (HBSS) and Community Integrated Living Arrangement (CILA) services to build full and integrated lives in their homes and communities.
Subject Area
Human Services
Program Function
Objectives and Goals
In order for Family Advocates to provide information to children and adults who meet the eligibility criteria for DD services, they must:
1. Be knowledgeable about the programs and have experienced planning for and utilizing community-based services for a loved one with a developmental disability.
2. Work closely with Independent Service Coordination Agencies to meet the needs of these individuals selected through PUNS.
3. Be knowledgeable about the utilization of natural and community environments, natural supports, and best practice methods/concepts in disability service/supports.
4. Be personable and possess excellent listening, organizational, data collection, and communication skills, both oral and written.
5. Sharing and disseminating information to others serving individuals with disabilities about the services provided by the grantee.
6. Possess sufficient computer and technology skills to enable communication with consumers via technology such as e-mail, webinars, conference calls, and power point presentations.
7. Will be required to travel to meet the requirements of the position.
Types of Assistance
Direct Payments for Specific Use
Uses and Restrictions
Pre-award costs are not reimbursable.

To be reimbursable under the DHS Uniform Grant Agreement, expenditures must meet the following general criteria:
Be necessary and reasonable for proper and efficient administration of the program and not be a general expense required to carry out the overall responsibilities of the Applicant.
Be authorized or not prohibited under federal, state, or local laws or regulations.
Conform to any limitations or exclusions set forth in the applicable rules, program description or grant award document.
Be accorded consistent treatment through application of generally accepted accounting principles appropriate to the circumstances.
Not be allocable to or included as a cost of any other state or federally financed program in either the current or a prior period.
Be specifically identified with the provision of a direct service or program activity.
Be an actual expenditure of funds in support of program activities.

Unallowable expenditures for this award are identified in 2 CFR 200.

Payments to the Provider will be made on a prospective basis, rounded to the nearest $100.00. Federally funded programs will be prospectively issued 1/12th of the funded amount and General Revenue (State) funded programs will be prospectively issued 3/12th (3 months) of the funded amount. Subsequent prospective payments will be issued based on previously submitted documented expenditures. The final prospective payment may be greater or lesser than the previous payments due to rounding.

The Department will compare the amount of the prospective payments made to date with the documented expenditures provided to the Department by the Provider. In the event the documented services provided by the Provider do not justify the level of award being provided to the Provider, future payments may be withheld or reduced until such time as the services documentation provided by the Provider equals the amounts previously provided to the Provider. Failure of the Provider to provide timely documentation may result in a reduction to the total award.

The final payment from the Department under this Agreement shall be made upon the Department's determination that all requirements under this Agreement have been completed, which determination shall not be unreasonably withheld. Such final payment will be subject to adjustment after the completion of a review of the Provider's records as provided in the Agreement.
Eligibility Requirements
Failure to meet the eligibility criterion by the application deadline will result in the return of the application without review or, even though an application may be reviewed, will preclude the agency from making an award.
An entity may not apply for a grant until the entity has registered and pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, . Registration and pre-qualification are required annually. During pre-qualification, verifications are performed including a check of federal Exclusion List and status on the Illinois Stop Payment List. The Grantee Portal alerts the entity alerts of "qualified" status or informs how to remediate a negative verification (e.g., inactive DUNS, not in good standing with the Secretary of State). Inclusion on the Exclusion List cannot be remediated.
Key elements to be addressed are:
1. Eligible Applicants.
This funding opportunity is open to all agencies that can meet the terms outlined in this NOFO. All applicants are required to provide the requested information as outlined in this NOFO to be considered for funding in FY2020. The funding opportunity is not limited to those who currently receive or previously received grant funding.
Applicant entities may not apply for this grant until the entity has registered and pre-qualified through the Grant Accountability and Transparency Act (GATA) website, . Registration and pre-qualification are required annually. During pre-qualification, verifications are performed including a check of federal Debarred and Suspended and status on the Illinois Stop Payment List. An automated email notification to the entity alerts them of "qualified" status or informs the entity on how to remediate a negative verification (e.g., inactive DUNS, not in good standing with the Secretary of State). A federal Debarred and Suspended status cannot be remediated. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire. A Programmatic Risk Assessment must also be completed for each separate grant for which an applicant intends to apply. Applications from entities that have not completed the GATA pre-qualification process prior to the due date of this application will NOT be reviewed and will NOT be considered for funding. A screenshot verifying that this pre-qualification has been completed must be included with the application.
Applicants proposed budget must be entered into the IDHS CSA system ( ). The completed budget must be electronically signed and submitted in the CSA system, and a printed copy of the signed and submitted budget must be included with the application. It is essential that, at a minimum, the applicant agency's Chief Executive Officer (CEO) or equivalent, or the Chief Financial Officer (CFO) or equivalent must be registered in the CSA system to electronically sign the required budget documents prior to submission. For more information about submitting a budget in the CSA system, see: DHS Budget Manual (pdf) .
The applicant will comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.).
Eligible Applicants
For-Profit Organizations;
Application and Award Processing
Application materials are provided the following link and throughout the announcement. .
Additional copies may be obtained by contacting the contact persons listed below.
Each applicant must have access to the internet. The Department's website will contain information regarding the NOFO and materials necessary for submission. Questions and answers will also be posted on the Department's website as described later in this announcement. It is the responsibility of each applicant to monitor that web site and comply with any instructions or requirements related to the NOFO.
• Contact Persons:
• Christina Miller or Christina Suggs
• IDHS, Division of Developmental Disabilities, Bureau of Reimbursement and Program Support
• 600 East Ash, Building 400 ;
• Phone: Christina Miller at (217) 524-9057 or Christina Suggs at (217) 782-0632.
A single uniform application for state grant assistance has been designed for use with all grants. This document will be used by all entities applying for any grant with any state agency. The specific conditions related to each grant will be addressed in the exhibit sections of the grant agreement, but the same form will be used by each state agency.
Applications must also include a budget. The budget form is also a standard template. The budget for any IDHS grant will be submitted via the Community Service Agreement System (CSA System). Each division's program and fiscal staff will work with grantees to negotiate a budget for the final grant award. The budget may need to be revised over the course of the grant process or during the ongoing award. The division will work with its respective grantees if this happens.
Additionally, applicants are required to submit a Program Plan. The program plan must demonstrate the need for services, demonstrate the agency's capacity to support programs and provide a comprehensive description of service delivery. Each section of the program plan must be completed.
All applications must include the following mandatory forms/attachments:
1. Uniform Application for State Grant Assistance -
2. Program Plan
3. Uniform Grant Budget - (CSA System)
4. If indirect costs are included in the budget, and you have a current approved NICRA, please state the NICRA has been uploaded in the State of Illinois Indirect Cost System if indirect costs are included in the budget.
Content, form and format requirements:
i. This Notice of Funding Opportunity does not require the process of pre-application, letters of intent or white paper submission.
ii. The application format requirement for all documents to be printed on one side using Letter size (8 1/2" x 11") paper. All documents must have one-inch margins. Format all pages to display and print page numbers. The documents must be submitted in black and white print with a minimal font of 12 size. Electronic submission is required.
iii. The application must be no more than 100 pages. This includes any pieces that may be submitted separately by third parties
Assistance Consideration
Statutory formulas are not applicable for these programs.

Applicant Requirements - None
Post Assistance Requirements
Post Assistance Requirements shall be incorporated by reference to the FY 2017 Grant Agreement

Article XII, Maintenance and Accessibility of Records; Monitoring;
Article XIII, Financial Reporting Requirements;
Article XIV, Performance Reporting Requirements;
Article XV, Audit Requirements
Funding By Fiscal Year
FY 2020 : $250,000
Federal Funding
Notice of Funding Opportunities
Agency IDAward RangeApplication Range
Details17-444-24-0836-01$250000 - $25000005/16/2016 - 06/06/2016 : 12:00 pm
Details20-444-24-1506Not Applicable03/12/2019 - 04/17/2019 : 5:00 pm
Agency IDGrantee NameStart DateEnd DateAmount
44CYA03394-44CYA03394THE ARC OF ILLINOIS07/01/201906/30/2020250,000