Youth Services Training, Technical Assistance & Support (YSTTAS)
CSFA Number: 444-80-1500
Agency Name
Department Of Human Services (444)
Agency Identification
DFCS
Agency Contact
Karrie Rueter
217-557-2943
DHS.Youthservicesinfo@illinois.gov
Short Description
Administrative Code contract to provide Youth Services Training, Technical Assistance & Support activities.
Subject Area
Human Services
Program Function
Education Employment, Labor, and Training
Objectives and Goals
Goals to be Achieved
The services provided by this contract will assist the Bureau in maintaining high quality of community-based youth services. Training, technical assistance and support activities will improve the efficiency and effectiveness of the programs which in turn will increase the quality of crisis response, reduce state costs for the DCFS and costs associated with incarcerating youth in DJJ facilities, reduce the number of broken families, reduce the number of crime victims, create safer communities across Illinois, ensure at-risk youth are prepared for secondary education and employment and career opportunities.
Types of Assistance
Training
Uses and Restrictions
A. PROGRAM DESCRIPTION
The Division of Family and Community Services, Office of Community and Positive Youth Development (OCPYD), Bureau of Youth Intervention Services (BYIS) administers programs designed to engage and protect youth from becoming wards of the state through the Department of Children and Family Services (DCFS) and/or Illinois Department of Juvenile Justice (DJJ). These programs include but are not limited to: Comprehensive Community Based Youth Services, Redeploy Illinois, Teen REACH, Homeless Youth, Community Youth Employment Program, Release Upon Request, etc.

Maintaining the quality of service delivery is a key role of BYIS. To ensure that the youth services programs are providing exceptional services to youth and their families in Illinois, training, technical assistance and support (TTAS) is provided to community-based youth services agencies, direct service workers, units of local government, system stakeholders etc. in regard to Department program models, data collection systems, best practice models for case planning, youth assessments, youth screening, youth safety, youth employment, systems diversion; alternatives to secure confinement, brain development, trauma, principles and practices of positive youth development and various other provider identified trainings and support activities. These services build upon provider capacity and capabilities and are delivered through a variety of venues and techniques including training conferences, meetings, workshops, video and Web trainings, etc. Additional TTAS functions include an online resource center, legislative news center, networking activities etc., a training advisory group and the capacity to provide the staff support for various ad-hoc committees to ensure provider input related to program development and improvement activities.

The Redeploy Illinois program has been a key component in efforts to reduce the number of youth committed to DJJ facilities. In the first eleven years of the program, commitments have decreased by 59%, saving the state over $103.5 million in incarceration costs while reducing recidivism rates by 27% for its participants according to a commissioned study. Redeploy funds local jurisdictions to develop plans for community-based treatment for juvenile offenders that protect communities, promote accountability to victims and communities, and equip youth with competencies to live responsibly and productively while avoiding incarceration, shifting the reliance on the DJJ for services to delinquent youth to community-based services and supports, which are more effective and less expensive. In order to maintain the quality of this program, expert consultants and additional technical assistance is necessary for the coordination services, the Redeploy Illinois Oversight Board (RIOB), and the development and maintenance of interactive web-pages for Redeploy Illinois and the Redeploy Focused Program.

1. Intent of the Notice of Funding Opportunity
The Division of Family and Community Services, Office of Community and Positive Youth Development (OCPYD) is seeking a Grantee to provide training, technical assistance and support (TTAS) for the activities of the Illinois’ youth services system programs.

2. Goals to be Achieved
The services provided by this contract will assist the Bureau in maintaining high quality of community-based youth services. Training, technical assistance and support activities will improve the efficiency and effectiveness of the programs which in turn will increase the quality of crisis response, reduce state costs for the DCFS and costs associated with incarcerating youth in DJJ facilities, reduce the number of broken families, reduce the number of crime victims, create safer communities across Illinois, ensure at-risk youth are prepared for secondary education and employment and career opportunities.

3. Services to be Performed
A. Training
1. Training Opportunities:
The Applicant will provide free training opportunities to community-based youth services agencies that serve at-risk youth throughout Illinois, multiple times throughout the year. The Applicant will work with the state to develop an approved detailed training plan, utilizing established and agency-developed curricula in presenting evidenced-based approaches to case management, youth assessments, interviewing techniques, program management, legal issues, positive youth development, trauma, strategies for risk reduction, crisis response, alternatives to secure confinement, out-of-school time activities, academic support, preparation for secondary education, client-centered service delivery, cultural competency, customer service as well as other youth service related activities. Training opportunities provided by the applicant will be marketed to allied professionals other Department funded youth services system providers, substance abuse and mental health providers, school personnel, legal service providers, police officers, juvenile justice system stakeholders, social service providers, etc.,) while ensuring that priority is given to BYIS program grantees.

Examples of individual trainings that should be included but not be limited to: Youth Assessment Screening Instrument (YASI) Training, Comprehensive Community Based Youth Services (CCBYS) Trainings, Ansell Casey Training, Motivational Interviewing, Positive Youth Development and Adolescent Brain Development, Teen REACH program training, Aggression Replacement training, truancy alternatives, trauma focused interventions; community systems collaboration, community-based juvenile diversion programs, program evaluation/outcomes strategies and program specific data reporting system training.

The Applicant will evaluate its performance of each training session. The Applicant may use an evaluation tool of its choice; it must assess participants’ opinions regarding the quality and relevance of the instruction.

In-person trainings must be provided throughout the state in multiple regions to ensure ease of attendance. No targeted training participant should travel more than 3 hours round trip to attend any training unless otherwise approved by the BYIS Administrator. Example: A training targeting CCBYS providers must be provided in a minimum of 3 locations throughout the state to ensure adequate travel times. Further, program specific trainings must be provided multiple times during the year. Additionally and as appropriate, trainings will be provided utilizing various training mediums.

2. Training Needs Assessment:
The Applicant will conduct and publish the results of a semi-annual training needs assessment approved by the BYIS Administrator. The Applicant will develop the content, methodology and implementation plan for approval by BYIS. The assessments will be conducted in the first and third quarters annually.

3. Training Advisory Work Group
The Applicant will convene a training advisory work group on a quarterly basis. The purpose of the work group meetings is to provide an opportunity for the youth services providers to assess the quality, relevance and availability of training sessions as offered by the Applicant. This workgroup will play a role in developing aspects of training, including the needs assessment.

4. Training Website:
The Applicant will maintain a separate or ensure that their current website provides information regarding all youth services training opportunities, dates, and locations; the availability of youth services research and programmatic materials; an on-line resource center, alerts regarding budgetary and/or programmatic changes. The website will also provide an on-line registration function that can be used by BYIS funded youth service providers, allied professionals, and Department staff to register for the successful applicant’s training sessions.

B. Technical Assistance
1. Research/Legislation
The Applicant will provide research, data collection, analysis and support in addressing legislative mandates (collecting data, reports, task force support etc.) and other projects that maybe undertaken by the RIOB or the youth services system. The Applicant must have the capacity to support such activities and draft reports as necessary.

2. Information and Referral Line (IRL)
The Applicant will operate or provide through sub-contract a year-round, 24/7 information and referral line to assure that youth in crisis are linked with the appropriate service system: youth services (specifically the CCBYS program); child welfare; law enforcement; etc., by providing the agency initiating the call with needed contact information in the youth’s community. The RIL will serve as a 24/7 resource for state and local law enforcement, state and local youth serving agencies, schools, families youth etc. that may encounter a youth in need of services. The primary function of the RIL will be to direct the caller to the appropriate CCBYS or other system for services as necessary. Secondary functions will include marketing the RIL, serving as a resource for CCBYS providers throughout the state and DHS. The RIL will also work in cooperation with DHS to ensure statewide coverage of the CCBYS network, including but not limited to situations when a CCBYS provider is being replaced, by directing callers to other near-by CCBYS providers. The Applicant will be responsible for collecting data on IRL calls and reporting that information to DHS in quarterly reports.

3. Attorney
The Applicant will retain the services of an attorney-at-law according to the following schedule: 30 hours for the totality of youth service providers and 10 hours for state sponsored regional meetings. Hourly billing rate must be reasonable and customary for the community served. Travel expenses of the attorney may be reimbursed at the prevailing state rate. Please identify the attorney-at-law that the Applicant intends to retain. Include a copy of the attorney’s resume. The attorney must have experience in consulting on issues related to youth services including but not limited to: Minors Requiring Authoritative Intervention (MRAI), lock-outs, premature discharges from in-patient psychiatric facilities, general rights of minors, risk management, confidentiality of records, subpoena compliance, child abuse reporting.

C. Redeploy Services
1. Technical Assistance:
The Applicant will provide statewide technical assistance, expert consultation and support services for the Redeploy Illinois Oversight Board (RIOB) and its program. Support activities include identifying a primary Redeploy point of contact that will aid the RIOB in the implementation and expansion of the program and administrative support services for same, coordination of technical assistance, program monitoring activities, program and philosophy promotion, report preparation, data collection and analysis, coordination and implementation of the Redeploy Illinois Focused program, implementation of all-sites meetings, workshops, trainings, forums and other public service activities as directed by the Redeploy Illinois Program Director and the Redeploy Illinois Oversight Board.

2. Coordination Services:
Identified staff and expert consultants will work in cooperation with, and at the direction of DHS Redeploy program staff. The Applicant will provide coordination services necessary to implement the Redeploy Illinois Focused program. This will include but not be limited to fiscal management of the program, public awareness and marketing of the program, development of and distribution of the solicitation notice, tracking and monitoring of the application process, applicant eligibility, receipt and processing of applications, ongoing communication with the RIOB, data collection, and monthly/quarterly reports to the County Review Committee and the RIOB Focused Committee. The Applicant will also, as directed by the RIOB, issue contracts to successful applicants under the Redeploy Illinois Focused program. As fiscal agent for the program the Applicant must provide timely processing of payments to contractors. The successful applicant will submit a plan for coordination services for Redeploy Illinois and Redeploy Illinois Focused program to the Department for approval.

3. RIOB Board meetings:
The Applicant will coordinate and support the Redeploy Illinois Oversight Board (RIOB) meetings, committee meetings, retreats, trainings, conferences and provide administrative support. Applicant staff will ensure as necessary compliance with the Open Meetings Act as the RIOB and associated committees are subject to the Act.

4. Website:
The Applicant will maintain a Redeploy Illinois website that provides information regarding training opportunities, dates, and locations; the availability of research, best practices and programmatic materials; an on-line resource center and programmatic and application materials for the Redeploy Focused program.

D. Additional Required Services
1. Reporting
The Applicant will prepare on a quarterly basis a narrative and tabular report of services delivered to include supporting documents. The report must present the services delivered by type and provider agency. It also must alert the division of any community-based programmatic issues encountered in the delivery of technical assistance services as well as compiled results of each training session evaluation conducted in the corresponding quarter. Additional detail will be provided in the grant agreement.

2. Requested Information
The Applicant will be available as requested by the Department to present information regarding service deliverables, provide data updates, or to answer questions arising from the Provider’s work.

3. Site Visits
The Applicant agrees to participate in site visits as requested by the Department and agrees that program and collaborating partners will be in attendance at such site visits.

E. Additional Applicant Requirements
1. Sectarian Issue:
Applicant organizations may not expend federal or state funds for sectarian instruction, worship, prayer or to proselytize. If the applicant organization is a faith-based or a religious organization that offers such activities, these activities shall be voluntary for the individuals receiving services and offered separately from the program.
2. Background Checks:
Background checks are required for all staff and volunteers who have the potential for one-on-one contact with children and youth. Funded programs will be required to have a written protocol on file requiring background checks, as well as evidence of their completion.

3. Child Abuse/Neglect Reporting Mandate:
Per the Abused and Neglected Child Reporting Act (ANCRA, 325 ILCS 5/4), mandated reporters are professionals who may work with children in the course of their professional duties. Mandated reporters are required to report suspected child maltreatment immediately when they have “reasonable cause to believe that a child known to them in their professional or official capacity may be an abused or neglected child” (ANCRA Sec.4). This is done by calling the Illinois Department of Children and Family Services (DCFS) Hotline at 1-800-252-2873 or 1-800-25ABUSE. Programs funded through this grant opportunity must review ANCRA and, where appropriate, have a written protocol for identifying and reporting suspected child maltreatment.

4. Hiring and Employment Policy:
It is the policy of the Department to encourage cultural diversity in the work environment and to promote employment opportunities through its programs. The Department philosophy is that the program workforce should appropriately reflect the populations to be served, with special attention given to hiring individuals indigenous to those communities. Consistent with Department policy, whenever a position becomes available, funded agencies and programs are encouraged to consider SNAP and TANF clients for employment, contingent upon their qualifications in the areas of education and work experience.

Accordingly, priority points will be awarded to agencies whose applications include plans to coordinate with the local DHS Family and Community Resource Center(s) to advertise job vacancies and hire TANF and SNAP clients.

F. Performance Measures
1. Completion of a Department-approved detailed training plan.
2. Percentage of trainings conducted in accordance with plan.
3. Percent of targeted participants receiving training.
4. Percentage of training evaluations completed.
5. Percentage of trainees expressing satisfaction with training.
6. Percent of training needs assessments conducted with results reported to the Department.
7. Number of training advisory work group meetings convened.
8. Maintenance of a current and accurate website with required content.
9. Responsiveness of a 24/7 CCBYS IRL that provides current and accurate information and collects and analyzes relevant data for improved performance of both the IRL and program.
10. Retention and responsiveness of an attorney-at-law.
11. Retention and responsiveness of a primary Redeploy point of contact and expert consultants.
12. Percentage of RIOB and associated committee meetings/events supported by applicant staff.
13. Number of Months the Redeploy Illinois Focused program was actively seeking (marketing & accepting) applications.
14. Percentage of Focused applications processed timely for approval/denial through the County Review Committee.
15. Percentage of Focused Grants monitored for compliance and reported to the Department and RIOB.
16. Percent of technical assistance activities conducted, documented and reported per the Department by program and type.
17. Maintenance of a current and accurate website for the Redeploy Illinois and Focused programs.
18. Percentage of quarterly narrative and tabular reports of services delivered submitted on time with required content and supporting documentation.
19. Percentage of timely monthly fiscal reports.
20. Percentage of activities performed to provide research, data collection, analysis and support in legislative mandates and other projects as directed.

B. FUNDING INFORMATION
1. Specifics regarding Funding
A. Funding for this award will come from State General Revenue funds.
B. There is no match required for this application
C. This NOFO is considered a competitive application for funding.
D. The Department anticipates awarding 1 grant in the range of $700,000 to $900,000 based on the application and the availability of funds.
E. Applications for new and existing providers will be scored with the same scoring matrix.
F. Grant funds will be used for program costs and expenses from July 1, 2017-June 30, 2018.

2. Use of Grant Funds
A. Funding allocated under this grant is intended to be used by the applicant to provide training, technical assistance and support (TTAS) for the activities of the Illinois’ youth services system programs and additional technical support specific to the Redeploy Illinois Oversight Board and program.
B. Funding may be utilized for lite refreshments at meeting/training events scheduled to last 5 hours or more but may not be used to provide lunch/dinner at one-day events. Lunch/dinner may be provided for multi-day events, however certain guidelines must be met and expenses must be pre-approved on a case-by-case basis by the BYIS Administrator. Likewise, certain travel expenses may be offered to training/meeting/event participants, however certain guidelines must be met and expenses must be pre-approved on a case-by-case basis by the BYIS Administrator.
C. In order to charge indirect costs to this grant, the applicant organization must have an annually negotiated indirect cost rate agreement (NICRA) or must use a de Minimus rate of 10%. (See Section C.3 “Indirect Cost Rate Requirements”, for more information.)
D. Program budgets and narratives must be sufficiently detailed and justified to be approved by DHS. Program budgets and narratives will detail how all proposed expenditures are directly necessary for program implementation.
E. Use of subcontractors is allowable under the following conditions:
• Use of subcontractor must be pre-approved by the Department
• Subcontractor Agreement(s) must be included with the application. (Include as Attachment C-Subcontractor Agreement) Draft agreements will be acceptable, however, will need to be finalized upon notification of award and submitted to the BYIS Administrator.
• Proposed Subcontractor Budgets and Narratives must be included with the application as they are considered part of the Applicant overall budget.
• Subcontractors shall be subject to the same contract provisions as the applicant.
• The Applicant will retain sole responsibility for the compliance, performance and monitoring of the subcontractor.

The release of this NOFO does not obligate the Illinois Department of Human Services to make an award.
Eligibility Requirements
C. ELIGIBILITY INFORMATION
1. Eligible Applicants
Applicants must:
A. be a Not-for-Profit Community-Based Organization for a minimum of five (5) years; AND
B. have one or more physical offices located in the state of Illinois; AND
C. have a minimum of five (5) years’ experience providing training and/or technical assistance to community-based organizations; AND
D. be Pre-qualified to apply for this funding notice through the Grant Accountability and Transparency Act (GATA) Grantee Portal. See below.

Applicant entities will not be eligible for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov. Grantee Links tab. Registration and pre-qualification are required annually. During pre-qualification, verifications are performed including a check of federal Debarred and Suspended status on the Illinois Stop Payment List and good standing with the Secretary of State. An automated email notification is sent to the entity alerting them of “qualified” status or informs how to remediate a negative verification (e.g., inactive DUNS, not in good standing with the Secretary of State). A federal Debarred and Suspended status cannot be remediated. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire. A programmatic Risk assessment must also be completed for each separate grant for which an applicant intends to apply. Applications from entities that have not completed the GATA pre-qualification process prior to the due date of this application will NOT be reviewed and will NOT be considered for funding.
All applicants are required to provide the requested information as outlined in this NOFO to be considered for funding in FY2018. Successful applications will serve as the applicant’s program plan and proposed budget for the FY2018 grant period.

2. Match Requirements
Applicants are NOT required to provide match to this award. However, if a successful applicant proposes a voluntary match amount and the budget is approved, the total match amount incorporated into the approved budget becomes mandatory and subject to audit.

3. Indirect Cost Rate Requirements
In order to charge indirect costs to this grant, the applicant organization must have an annually negotiated indirect cost rate agreement (NICRA). There are three types of NICRAs: a) Federally Negotiated Rate. Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federally NICRA. b) State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate. The indirect cost rate proposal must be submitted to the State of Illinois through the indirect cost rate system, CARS, within 90 days of the notice of award. c) De Minimis Rate. An organization that has never received a Federally Negotiated Rate may elect a de Minimis rate of 10% of modified total direct cost (MTDC). Once established, the de Minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de Minimis rate.

It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Program budgets and narratives will detail how all proposed expenditures are directly necessary for program implementation and will distinguish between Indirect/Direct Administrative and Direct Program expenses. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. At no time may the approved NICRA be exceeded under this agreement – even if it is below the maximum allowed under the award. Documentation will be required to verify the approved NICRA.
Eligible Applicants
Government Organizations; Nonprofit Organizations;
Application and Award Processing
D. APPLICATION AND SUBMISSION INFORMATION
1. Address to Request Application Package
Application materials are provided throughout the announcement. Appendices will be made available in user/printer friendly format and may be found on the Illinois Department of Human Services web site at: http://www.dhs.state.il.us/page.aspx?item=84632 Please click on the corresponding link to the right. Additional copies may be obtained by contacting the contact person listed below.

Each applicant must have access to the internet. The Department’s web site will contain information regarding the NOFO and materials necessary for submission. Questions and answers will also be posted on the Department’s website as described later in this announcement. It is the responsibility of each applicant to monitor that web site and comply with any instructions or requirements relating to the NOFO.
Contact Person
Karrie Rueter
Associate Director
Office of Community and Positive Youth Development,
823 East Monroe,
Springfield, Illinois 62701; Karrie.Rueter@illinois.gov
Phone: 217.557.2943

2. Content and Form of Application Submission

Proposal Narrative Content
Applicants must submit a plan that contains the information outlined below. Each section must begin on a new page and have a heading that corresponds to the headings listed below after each section number. The total application may not exceed the prescribed page limit, single-spaced. The Uniform Application for State Grant Assistance, checklist, attachments, letters of intent and Uniform Budget template/Narrative are not included in the page limitation. If the applicant believes that the subject has been adequately addressed in another part of the application narrative, then provide the cross-reference to the appropriate part of the narrative. If a cross-reference is not included in the section, the reviewer will only consider content contained within that specific section. The narrative portion must follow the page maximums where prescribed and must be organized in the format outlined below. If an applicant receives an award through this NOFO the proposal will become the local program plan and budget unless revisions are required. The application/plan will be the basis for monitoring compliance by DHS.
A. Executive Summary (Abstract) 1-2 Pages Max
The Executive Summary will serve as a stand-alone document for successful applicants that will be shared with various state-level stakeholders and others requesting a brief overview of each funded project. At a minimum, each of the following should be addressed in the summary:
• Please provide detailed information that describes how the Applicant organization meets the eligibility criteria:
? be a Not-for-Profit Community-Based Organization for a minimum of five (5) years; AND
? have one or more physical offices located in the state of Illinois; AND
? have a minimum of five (5) years’ experience providing training and/or technical assistance to community-based organizations; AND
? be Pre-qualified to apply for this funding notice through the Grant Accountability and Transparency Act (GATA) Grantee Portal. See below.
• The amount requested by this grant.
• Provide a brief summary of the proposed plan to provide training, technical assistance and support to for the State’s Youth Services’ system and associated programs.

B. Qualifications
The purpose of this section is for the applicant agency to present an accurate picture of its ability to support the State’s Youth Services System providers and programs as well as its ability to provide support for the Redeploy Illinois Oversight Board. This will include experience with and providing TTAS for local delinquency prevention, intervention and juvenile justice system diversion efforts as outlined in this NOFO. Information in this section should include, but not necessarily be limited to, the following:
1. Convincing evidence that the applicant is capable of carrying out the proposed training program.
a. Describe relevant experience in providing training to a wide variety of service providers. Give examples of training topics utilizing both established and agency-developed curricula.
b. Describe the experience of the Applicant in evaluating participants’ satisfaction with training sessions. Include a copy of the satisfaction instrument to be used for evaluation as Attachment D “Training Satisfaction Instrument”.
2. If applicant is seeking funding for personnel, indicate number and title of positions, FTE for each position part-time and brief description of what that position will be doing related to this grant. Submit job descriptions for each position that will be funded in part or in whole with grant funds as Attachment A- Job Descriptions. Key personnel must meet or exceed the minimum requirements of a Bachelor’s Degree in psychology, social work, human services, public administration, juvenile justice or education. Lead trainers, at a minimum, should possess at least three years of experience as an educator and/or facilitator in the field of youth services or juvenile justice. Personnel must have sufficient experience in providing services related to training, technical assistance, conference/meeting planning and coordination; and information dissemination in the areas of youth services and juvenile justice. Identified staff must have relevant local or national expertise and experience in the area in which they are assigned.
3. Describe Applicant’s experience in developing and maintaining websites. Sample web pages are to be included as Attachment E “Sample Web Page”.
4. Describe the Applicant’s experience and capacity to provide research, data collection, analysis and support in addressing legislative mandates (collecting data, reports, task force support etc.) and other projects. Include a description of sample research/analysis etc., as Attachment F “Sample Research/Analysis”.
5. Describe Applicant’s experience and capacity to support a legislative information function that tracks youth services related legislation, reports state regulations regarding youth services, and provides general information regarding the legislative process.
6. Describe the Applicant’s knowledge and experience with the Redeploy Illinois program. Further describe the Applicant’s experience working with similarly focused programs to divert at-risk-youth from secure confinement.
7. Describe Applicant’s experience coordinating committees, conferences, retreats etc.
8. Describe the Applicant’s experience in implementing and managing programs that include issuing grants/contracts, monitoring programmatic and fiscal compliance and oversight etc.
9. Describe experience providing TA and support to managing committees and experience applying the Open Meetings Act to such committee meetings and activities.
10. Describe applicant entity’s past experience managing state and/or federal grants.
11. Does the applicant entity’s mission statement and goals align with the work proposed under this funding opportunity? How so?
12. Indicate and describe in detail if the applicant entity has a current policy and practice of coordinating with local DHS Family and Community Resource Center(s) to advertise job vacancies and hire TANF and SNAP clients. If known, please indicate the number of TANF and SNAP clients that have been hired in recent years. If this is not current policy or practice, and the applicant intends to seek priority points in this area, please describe the detailed plans of the applicant to develop and implement such a policy in the future.

C. Quality – Description of Program/Services
1. Training Plan: Please describe the proposed detailed training plan to be provided.
a. Detail the training sessions to be provided, the numbers of trainings, the training method, the location of trainings, etc.
b. Include the name and creator of the training curricula and the rationale for its use. Provide a schedule of training that includes the proposed locations and dates and subject matter for each session and target audience.
c. Indicate the sessions that will be offered via methods other than in-person training sessions and rational.
d. Describe the plan to ensure the trainings are relevant to the audience and describe how trainings will be delivered throughout the state and to ensure flexibility within the schedule to ensure new program staff resulting from turnover and new provider organizations will be convenient and timely throughout the state.
e. Describe the steps that will be taken to ensure the proposed training plan will be cost effective to the state.
f. Describe the registration function that the Applicant will provide
g. Describe how the Applicant will promote its training sessions to allied professionals while ensuring that priority is given to BYIS program grantees targeted by the training.
h. Describe the experience of the Applicant in evaluating participants’ satisfaction with training sessions. Include a copy of the satisfaction instrument to be used for evaluation.
2. Training Needs Assessment: Describe the proposed process for conducting a training needs assessment for youth services providers including methodology and implementation. Include a sample needs assessment as Attachment G “Sample Needs Assessment”.
3. Training Advisory Work Group:
a. Describe how the Applicant will recruit and maintain members of the Advisory Work Group.
b. If Work Group is currently in existence, list members and associated agencies.
c. Provide a proposed schedule of training advisory work group meetings and the proposed venue for the meetings.
d. Include a sample agenda for the work group meeting as Attachment H “Sample Work Group Agenda”.
4. Training Website: Describe how the webpage and its contents will be developed and made available by the applicant to the youth services providers in Illinois.
5. Research and Legislation: Describe how the applicant will provide research, data collection, analysis and support in addressing legislative mandates (collecting data, reports, task force support etc.) and other projects that maybe undertaken by the RIOB or the youth services system.
6. Information Referral Line:
a. Provide a detailed plan, with timeline, to operate a year-round, 24/7 information and referral line as described herein.
b. Describe the plan to monitor the compliance and quality of the subcontractor’s performance.
c. Describe the plan to track calls in such a way as to provide valuable feedback to the program to address provider compliance issues as well as to inform programmatic decisions at the state level.
7. Attorney: Describe the plan for the Applicant to ensure the services of an attorney-at-law will be made available as described:
a. 30 hours for the totality of youth service providers and 10 hours for state sponsored regional meetings.
b. Hourly billing rate must be reasonable and customary for the community served. Travel expenses of the attorney may be reimbursed at the prevailing state rate.
c. Please identify the attorney-at-law that the Applicant intends to retain.
d. Include a copy of the attorney’s resume.
e. The attorney must have experience in consulting on issues related to youth services including but not limited to: Minors Requiring Authoritative Intervention (MRAI), lock-outs, premature discharges from in-patient psychiatric facilities, general rights of minors, risk management, confidentiality of records, subpoena compliance, child abuse reporting.
8. Redeploy Illinois Technical Assistance: Describe how the Applicant will provide statewide technical assistance, expert consultation and support services for the Redeploy Illinois Program (RI). Support activities include identifying a primary Redeploy point of contact that will aid the RIOB in the implementation and expansion of the program and administrative support services for same, coordination of technical assistance, program monitoring activities, program and philosophy promotion, report preparation, data collection and analysis, coordination and implementation of the Redeploy Illinois Focused program, implementation of all-sites meetings, workshops, trainings, forums and other public service activities as directed by the Redeploy Program Director and the Redeploy Illinois Oversight Board.
9. Redeploy Illinois Focused Coordination Services: Describe the proposed plan to implement Redeploy Illinois Focused program, including fiscal management of the program, public awareness and marketing of the program, development of and distribution of the solicitation notice, tracking and monitoring of the application process, applicant eligibility, receipt and processing of applications, ongoing communication with the RIOB, data collection, and monthly/quarterly reports to the County Review Committee and the RIOB Focused Committee and issuing contracts to successful applicants under the Redeploy Illinois Focused program as directed by the RIOB.
10. Redeploy Illinois Oversight Board: Describe the plan to provide this TA and support for the RIOB and its associated committees and working groups.
11. Redeploy Illinois Website: Describe how the applicant will maintain a Redeploy Illinois website that provides information regarding training opportunities, dates, and locations; the availability of research and programmatic materials; an on-line resource center and programmatic and application materials for the Redeploy Focused program. Describe the website and its contents.

D. Evaluation
Describe the process that will be used to evaluate and report on the effectiveness of the proposed project. Identify who will be responsible for tracking and reporting on performance measures/standards. Provide detailed information on how information will be tracked etc. to ensure all activities are reported each quarter with sufficient supporting documentation.

E. Budget and Budget Narrative
1. Complete the Uniform Budget Template and Worksheet forms found as Appendix 5 of this NOFO and include in your Application as Attachment B1- Uniform Budget Template and Worksheet.
2. In this section of the Application Narrative, provide a Budget Narrative in which you clearly describe how appropriate resources and personnel have been allocated for the tasks and activities described in your Application. Illustrate the use of local, state or federal funds, which will be used to support the program.
3. Submit as Attachment B2- Copy of Federal Form W9 for the Applicant Agency. It is critical that the Agency name, address and FEIN number matches the information provided on the Uniform Application for State Grant Assistance (Appendix 6) submitted as part of the total Application package. (Refer to Appendix 7, Application Content Checklist.)
4. If indirect costs are included in the budget, a copy of the approved NICRA must be included with the Application as Attachment B3.
5. If Applicant is proposing to use a subcontractor, subcontractor’s budget must be included and follow the above requirements. Include the following Attachments:
Attachment C-Subcontractor Agreement
Attachment C1-Subcontractor Uniform Budget Template and Worksheet
Attachment C2-Copy of Federal Form W9 for the Subcontractor Agency
Attachment C3-Copy of approved NICRA for Subcontractor Agency if indirect costs are included

F. Application Attachments
Although this section is not scored individually, points will be deducted in the above sections if these items are not included as directed. The Attachments should be labeled accordingly and placed in the order below:
Attachment A – Job Description(s) for any grant funded personnel
Attachment B1 – Uniform Budget Template & Worksheet
Attachment B2 – Copy of Federal Form W9 for the Applicant Agency
Attachment B3 – Copy of currently approved NICRA if indirect costs are included
If Subcontractors will be used, also include the following:
Attachment C-Subcontractor Agreement
Attachment C1-Subcontractor Uniform Budget Template and Worksheet
Attachment C2-Copy of Federal Form W9 for the Subcontractor Agency
Attachment C3-Copy of approved NICRA for Subcontractor Agency if indirect costs are included
Attachment D “Training Satisfaction Instrument”
Attachment E “Sample Web Page”
Attachment F “Sample Research/Analysis”
Attachment G “Sample Needs Assessment”
Attachment H “Sample Work Group Agenda”

3. Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM).
Unless otherwise exempt from these requirements under 2 CFR § 25.110(b), each applicant is required to:
A. Be registered in SAM before submitting the application. The following link provides a connection for SAM registration: https://governmentcontractregistration.com/sam-registration.asp;
B. provide a valid DUNS number in its application; and
C. continue to maintain an active SAM registration with current information at all times in which the applicant has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency.

DHS may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time DHS is ready to make the award, DHS may determine that the applicant is not qualified to receive the award and use that determination as a basis for making the award to another applicant.

4. Submission Dates and Times
Applications must be received at the location below no later than 12:00 p.m. on Monday, May 8th, 2017. The application container will be electronically time-stamped upon receipt. The Department will ONLY accept applications submitted by electronic mail as described in Section D.4 “Submission Dates & Time and Section” and D.6 “Other Submission Requirements” below. Applications will NOT be accepted if received by fax machine, hard copy, disk or thumb drive. Applications will be opened as they are received.

Applicants will receive an email within 48 hours of receipt notifying them that their application was received and if it was received by the due date and time. This email will be sent to the 2 email addresses provided in the application. Applications received after the due date and time will not be considered for review or funding. Applicants are required to notify the Department by Friday, May 12th at noon, if they did NOT receive an email notifying them that their application was received. If the applicant does not receive an email and does not notify the Department by Friday, May 12th at noon, their application will be considered a late submission and will NOT be reviewed or scored. The applicant will NOT have the right to protest the submission/receipt of their application to the Department after Friday, May 12th at noon.

All applicants must submit the completed grant application utilizing the CMS File Transfer Utility located at https://filet.illinois.gov/filet/PIMupload.asp
Submit the completed grant application to: DHS.GrantApp@Illinois.Gov
The subject line of the email MUST state: “18-444801500-1 Karrie Rueter YSTTA”.

Please follow the instructions to attach your application. Don’t forget the subject line above.
To be considered, proposals must be submitted via CMS File Transfer Utility by the designated date and time listed above. For your records, please keep a copy of your submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the applicant bears the burden of proof that the application was received on time at the email location listed above. As stated above, applicants are required to notify the Department by Friday, May 12th at noon, if they did NOT receive an email notifying them that their application was received. If the applicant does not receive an email and does not notify the Department by Friday, May 12th at noon, their application will be considered a late submission and will NOT be reviewed or scored. The applicant will NOT have the right to protest the submission/receipt of their application to the Department after Friday, May 12th at noon.

5. Funding Restrictions
All applicants will use grant funds in compliance with federal statutes, regulations and the terms and conditions of the federal awards. More information can be found at https://ojp.gov/financialguide/pdfs/OCFO_2014Financial_Guide.pdf
A. Pre-award Costs (incurred by the applicant on or after 7/1/2017 and prior to the award start date) are not typical and must have prior written approval by the Department. Pre-award costs are incurred at the sole risk of an applicant.
B. Limitation of Use of Award funds for Employee Compensation: With respect to any award over $250,000, recipients may not use federal funds to pay total cash compensation to any employee that exceeds 110% of the maximum annual salary payable to a member of the Federal Government’s Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. A salary table is available at the Office of Personnel Management website.

6. Other Submission Requirements
A. Proposal Container and Format Requirements
All applications must be typed on 8 ½ x 11-inch paper using 12-point type and at 100% magnification. With the exception of letterhead and stationery for letter(s) of support, the entire application should be typed in black ink on white paper. The application must be typed single-spaced, on one side of the page, with 1-inch margins on all sides. The applications must not exceed 10 pages, including the Executive Summary, Qualifications, Quality - Description of Program/Services, and Evaluation. The Budget Narrative, the Uniform Application for State Grant Assistance, Attachments, Checklist, and Uniform Budget Template/Narrative forms are NOT included in the page limitation.

The entire application, including attachments, must be sequentially page numbered and compiled in the order specified below in Section D.5.B “Mandatory forms/attachments”. The complete application must be submitted in a single PDF document to the email address identified above in Section D.3 “Submission Dates and Times”.

Applications will ONLY be accepted by email as described herein. Hard copies, faxed copies, copies on disk or thumb drive etc. will not be accepted.

The Department is under no obligation to review applications that do not comply with the above requirements.

B. Mandatory forms/attachments
ALL Applications MUST include the following mandatory forms/attachments in the order identified below:
1. Uniform State Grant Application
2. Proposal Narrative
Executive Summary
Qualifications
Quality - Description of Program/Services
Evaluation
Budget Narrative
Attachments to Your Application
Attachment A – Job Description(s) for any grant funded personnel
Attachment B1 – Uniform Budget Template & Worksheet
Attachment B2 – Copy of Federal Form W9 for the Applicant Agency
Attachment B3 – Copy of currently approved NICRA if indirect costs are included
If Subcontractors will be used, also include the following:
Attachment C-Subcontractor Agreement
Attachment C1-Subcontractor Uniform Budget Template and Worksheet
Attachment C2-Copy of Federal Form W9 for the Subcontractor Agency
Attachment C3-Copy of approved NICRA for Subcontractor Agency if indirect costs are included
Attachment D “Training Satisfaction Instrument”
Attachment E “Sample Web Page”
Attachment F “Sample Research/Analysis”
Attachment G “Sample Needs Assessment”
Attachment H “Sample Work Group Agenda”


E. APPLICATION REVIEW INFORMATION
1. Criteria
All applicants must demonstrate that they meet all requirements under this NOFO as described throughout.

Applications that fail to meet the criteria described in the “Eligible Applicants” as identified in Section C “Eligibility Information” will not be scored and will not be considered for funding.

One review team will be assigned to review all applications submitted through this competitive application. This review team will be comprised of a minimum of 3 individuals employed by DHS serving in the Division of Family and Community. These review teams, may include individuals working as Government Public Service Interns under contract from the University of Illinois at Springfield and contract staff.

Applications will first be reviewed and scored individually. Then, team members will collectively review the application, their scores and comments to ensure team members have not missed items within the application that other team members identified. Application highlights and concerns will be discussed. Individual team members may choose to adjust scores to appropriately capture content that may have been missed initially. Scores will then be sent to the application Review Coordinator to be compiled and averaged to produce the final application score. Scoring will be on a 105 point scale.

Proposal Scoring
Application Narratives will be evaluated on the following criteria:
Executive Summary 10 points
Capacity - Agency Qualification/Organizational Capacity 30 points
Quality – Description of Program/Services 40 points
Evaluation 10 points
Budget & Budget Narrative 10 points
TOTAL 100 POINTS

Priority Points (see below) 5 points
TOTAL Possible with Priority 105 points

Priority Points:
Local office coordination - up to an additional 5 points will be awarded to agencies whose applications include plans to coordinate with the local DHS Family and Community Resource Center(s) to advertise job vacancies and hire TANF and SNAP clients.

2. Review and Selection Process
As described in the Criteria section above, scoring will be on a 105 point scale. Scoring will not be the sole award criterion. While recommendations of the review panel will be key factors in the funding decisions, the Department maintains final authority over funding decisions and considers the findings of the review panel to be non-binding recommendations. The Department may, for example consider other items such as geography, past performance, cost effectiveness, etc. when finalizing their decision. Any internal documentation used in scoring or awarding of grants shall not be considered public information.

Final award decisions will be made by the Director of the Division of Family and Community Services at the recommendation of the Associate Director for the Office of Community and Positive Youth Development. The Department reserves the right to negotiate with successful applicants to adjust award amounts.

3. Merit-Based Evaluation Appeal Process
Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal, and shall be reviewed by IDHS’ Appeal Review Officer (ARO).

A. Submission of Appeal:
1. An appeal must be submitted in writing to Karrie Rueter, Associate Director, Office of Community and Positive Youth Development, 823 East Monroe, Springfield, Illinois 62702; Karrie.Rueter@illinois.gov who will send to the ARO for consideration.
2. An appeal must be received within 14 calendar days after the date that the grant award notice has been published.
3. The written appeal shall include at a minimum the following:
• The name and address of the appealing party;
• Identification of the grant; and
• Statement of reasons for the appeal.
B. Response to Appeal
1. The DHS will acknowledge receipt of an appeal within fourteen (14) calendar days from the date the appeal was received.
2. DHS will respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required.
3. The appealing party must supply any additional information requested by DHS within the time period set in the request.
C. Resolution
1. The ARO shall make a recommendation to the Agency Head or designee as expeditiously as possible after receiving all relevant, requested information.
2. In determining the appropriate recommendation, the ARO shall consider the integrity of the competitive grant process and the impact of the recommendation on the State Agency.
3. The Agency will resolve the appeal by means of written determination.
4. The determination shall include, but not be limited to:
5. Review of the appeal;
6. Appeal determination; and
7. Rationale for the determination.
Assistance Consideration
F. AWARD ADMINISTRATION INFORMATION
1. State Award Notices
Applicants recommended for funding under this NOFO following the above review and selection process will receive a Notice of State Award (NOSA). The NOSA shall include:
• The terms and condition of the award.
• Specific conditions assigned to the applicant based on the fiscal and administrative and programmatic risk assessments.

Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov.

A written Notice of Denial shall be sent to the applicants not receiving awards.
The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award and all conditions set forth within the notice. This signed NOSA is the authorizing document. The Agency signed NOSA must be remitted to the Department as instructed in the notice.

2. Administrative and National Policy Requirements
The agency awarded funds shall provide services as set forth in the DHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services.

To review a sample of the FY2018 DHS Uniform Grant Agreement, please visit the DHS Website at http://www.dhs.state.il.us/page.aspx?item=29741 .

The agency awarded funds through this NOFO must further agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Additional terms and conditions may apply.

Indirect Cost Rate Requirements: In order to charge indirect costs to this grant, the applicant organization must have an annually negotiated indirect cost rate agreement (NICRA). It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Documentation will be required to verify the approved NICRA. Refer to Section C. 3. Of this document for additional information regarding indirect cost rate requirements.
Post Assistance Requirements
3. Reporting
A. The Applicant will submit monthly expenditure documentation forms in the format prescribed by the Department. The Expenditure Documentation forms must be submitted no later than the 15th of each month for the preceding month by email.
B. The Applicant will submit an annual program application/plan and a detailed program budget and budget narrative to the Department as directed.
C. The Applicant will submit quarterly data/narrative reports in the format prescribe by the Department. Quarterly data reports must be submitted no later than the 15th of each month following the end of the quarter.
D. The Provider will submit quarterly data/narrative reports for any additional specific performance measures to be determined by the Department with successful applicant input. Quarterly reports must be submitted no later than the 15th of each month following the end of the quarter.
E. Additional annual performance data may be collected as directed by the Department and in a format prescribed by the Department.
Regulations, Guidelines, Literature
4. State Awarding Agency Contact(s)
Questions and Answers
If you have questions relating to this NOFO, please send them via email to: DHS.YouthServicesInfo@Illinois.gov with “YSTTA NOFO - Karrie” in the subject line of the email.

Questions with their respective answers will be posted on the DHS website at http://www.dhs.state.il.us/page.aspx?item=86965 Please click on the corresponding link to the right.

These FAQs will be posted with the other YSTTA NOFO documents. The information in the FAQ section may be updated periodically, so applicants are encouraged to check it frequently. Only written answers posted on the website will be considered valid and official. Note: The final deadline to submit any written questions regarding the YSTTA NOFO will be May 1st, 2017.
Funding By Fiscal Year
FY 2015 : $577,094
FY 2016 : $460,854
FY 2017 : $1,164,715
FY 2018 : $813,500
FY 2019 : $820,953
Federal Funding
None
Notice of Funding Opportunities
Agency IDAward RangeApplication Range
Details18-444-80-1500-01$700000 - $90000003/16/2017 - 05/08/2017 : 12:00pm
Agency IDGrantee NameStart DateEnd DateAmount
FCSYR04747-FCSYR04747ILLINOIS COLLABORATION ON YOUTH07/01/201906/30/20201,187,304