Teen REACH (Responsibility, Education, Achievement, Caring and Hope)
CSFA Number: 444-80-1411
Agency Name
Department Of Human Services (444)
Agency Contact
Karrie Rueter
217-557-2943
dhs.youthservicesinfo@illinois.gov
Short Description
This is a competitive funding opportunity for SFY2022.
In 1998, the Illinois Department of Human Services implemented the Teen REACH program (Responsibility, Education, Achievement, Caring and Hope) in an effort to provide positive youth activities during non-school hours. Through prevention-focused activities, Teen REACH programs seek to expand the range of choices and opportunities that enable, empower and encourage youth from ages 6 through 17 to achieve positive growth and development, improve expectations and capacities for future success and avoid and/or reduce risk-taking behavior.

Teen REACH programs provide a safe environment with caring adult role models that work with youth to increase academic performance and develop the life skills necessary for future success.

Specifically -

Teen REACH programs are delivered during out-of-school time which includes: before and after school, school holidays, week-ends and summers. Teen REACH integrates community efforts on behalf of children and youth, working through collaborations of local schools, faith-based organizations, businesses, human service providers, and Illinois Department of Human Services programs. The Provider will work collaboratively with other programs and services provided by the Department and its Contractors in the Provider's service area for Teen REACH.

Teen REACH programs must provide programming in each of the following core services in an effort to achieve associated outcomes described in a later section.
Core Services include:
1. Improving educational performance
2. Life skills education
3. Parental involvement
4. Recreation, sports, cultural and artistic activities
5. Positive adult mentors
6. Service learning activities
7. STEM
Subject Area
Human Services
Program Function
Education
Enabling Legislation
Public Act 099-0700
Objectives and Goals
The goal of the Teen REACH program is to expand the range of choices and opportunities that enable, empower and encourage youth to achieve positive growth and development, improve expectations and capacities for future success, and avoid and/or reduce risk-taking behavior.
Types of Assistance
Project Grants
Uses and Restrictions
An approved budget will tie fiscal activity to program objectives and deliverables and will demonstrate that all costs are:
• Reasonable and necessary for the implementation of the grant
• Allocable, and
• Allowable as defined by program regulatory requirements and the Uniform Guidance (2 CFR 200), as applicable.
* Planned for in the approved budget
Eligibility Requirements
Eligible applicants are limited to those nonprofit community-based organizations subject to 26 U.S.C. 501(c)(3) of the tax code (26 U.S.C. 501(c)(3)) that are located in Illinois. Eligible applicants include Illinois units of local government inclusive of public schools, districts and Regional Offices of Education.

No applicant will receive funding for multiple applications in the same county.
Eligible Applicants
Nonprofit Organizations; Education Organizations;
Application and Award Processing
Pre-Qualification
a. Applicant entities will not be eligible to apply for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov Grantee Links tab. Registration and pre-qualification are required annually. During pre-qualification, verifications are performed including a check of federal Debarred and Suspended status on the Illinois Stop Payment List and good standing with the Secretary of State. An automated email notification is sent to the entity alerting them of “qualified” status or providing information about how to remediate a negative verification (e.g., inactive DUNS, not in good standing with the Secretary of State). A federal Debarred and Suspended status cannot be remediated.
The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire. A Programmatic Risk Assessment must also be completed for each separate grant for which an applicant intends to apply. Applicants must be pre-qualified, therefore, applications from entities that have not completed the GATA pre-qualification process prior to the due date of this application will NOT be reviewed and will NOT be considered for funding. A screenshot verifying that this pre-qualification has been completed must be included with the application.

The Provider’s proposed budget must be entered into the CSA system. The completed budget must be electronically signed and submitted in the CSA system, and a printed copy of the signed and submitted budget must be included with the application. To do this, the following is required: at a minimum, the applicant agency’s Chief Executive Officer (CEO) or equivalent, or the Chief Financial Officer (CFO) or equivalent must be registered in the CSA system to electronically sign the required budget documents prior to submission. Budgets not submitted as described here and by the due date and time will not be considered.

For more information about submitting a budget in the CSA system, refer to Appendix 6
3. Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM)
Each applicant is required to:
a) Be registered in SAM before submitting the application. The following link provides a connection for SAM registration: https://sam.gov/SAM/pages/public/loginFAQ.jsf;
b) provide a valid DUNS number in its application; and
c) continue to maintain an active SAM registration with current information at all times in which the applicant has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency.

DHS may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time DHS is ready to make the award, DHS may determine that the applicant is not qualified to receive the award and use that determination as a basis for making the award to another applicant.

b) The Application Procedure.
An Application must be submitted in the format required by the Department and in the manner dictated by the Department. Refer to NOFO for detailed information.

c) Award Procedure.
Applicants recommended for funding under this NOFO following the above review and selection process will receive a Notice of State Award (NOSA). The NOSA shall include:
• The award amount
* The terms and condition of the award.
• Specific conditions assigned to the grantee based on the fiscal and administrative and programmatic risk assessments.

Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov

A written Notice of Denial shall be sent to the applicants not receiving awards.

The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award and all conditions set forth within the notice. This signed NOSA is the authorizing document. The Agency signed NOSA must be remitted to the Department as instructed in the notice.

d) Criteria for Selecting Proposals.
1. Criteria.
Funding for the period of 7/1/2021-6/30/2022 is not guaranteed. All applicants must demonstrate that they meet all requirements under this NOFO as described throughout.

Applications that fail to meet the criteria described in Section C “Eligibility Information” or are otherwise determined to be disqualified will not be scored and/or considered for funding.

All applicants / applications determined to be non-compliant or otherwise determined to be disqualified from consideration will be notified in writing, by email, upon determination. This email will be sent to the email addresses provided in the application and will identify the reason for disqualification.

Review teams comprised of three or more individuals employed by IDHS serving in the Division of Family and Community Services will be assigned to review applications. These review teams, where possible, will be comprised of staff within the Office of Community and Positive Youth Development (OCPYD) and may include contractual program staff and individuals working as Government Public Service Interns under contract from the University of Illinois at Springfield.

Applications will first be reviewed and scored individually. Then, review team members will collectively review the applications, their scores, and comments to ensure review team members have not missed items within the application that other review team members identified. Application highlights and concerns will be discussed. Individual review team members may choose to adjust scores to appropriately capture content that may have been missed initially. Review scoresheets will then be sent to the Application Review Coordinator to be compiled and averaged to produce the application review score.

Past Performance: Past performance will be considered as part of the scoring process.
Applicant organizations currently funded under this CSFA program were required under their grant agreement to engage in the quality improvement activities below. Records maintained by DHS and its affiliates (ICOY & ACT-NOW) will be reviewed for compliance with this requirement. Applicants are also asked to address these items as part of the Capacity –Agency Qualifications / Organizational Capacity section of the application. Conflicting information will be resolved prior to finalizing review score. Applicants that failed to engage in these processes will have 5 points deducted from their score for each process for which they did not engage. (Section A. Program Description, 6 Quality Improvement)
? Active engagement in the implementation and assessment of Illinois Quality Program Self-Assessment (IL-QPSA)
? Develop trauma informed capacity within the organization with a goal of achieving Trauma Informed Agency Status as recognized through the CBAT-O Assessment tool.

Scoring will be on a 100-point scale with a maximum of 10 points deducted for past performance.
Application Narratives will be evaluated on the following criteria:
? Executive Summary 5 points
? Capacity - Agency Qualifications/Organizational Capacity 23 points
? Need – Description of Need 20 points
? Quality - Description of Program Design and Services 40 points
? Evaluation 5 points
? Budget Narrative* 7 points

Subtotal 100 POINTS

? Past Performance Deduction - Trauma: - 5 points
? Past Performance Deduction - Quality: - 5 points

Total -10 POINTS

The application criteria to be reviewed and scored are found under each category in this announcement in Section D2. Content and Form of Application Submission; Proposal Narrative Content.

2. Review and Selection Process.
As described in the Criteria section above, scoring will be on a 100 point scale Scoring will not be the sole award criterion. The Department, for example may also consider the geographical distribution of Applicants (service areas), areas of high need based on targeted risk factors, etc. While recommendations of the review panel will be a key factor in the funding decisions, the Department maintains final authority over funding decisions and considers the findings of the review panel to be non-binding recommendations. Any internal documentation used in scoring or awarding of grants shall not be considered public information.

Final award decisions will be made by the Director of the Division of Family and Community Services at the recommendation of the Associate Director for the Office of Community and Positive Youth Development. The Department reserves the right to negotiate with successful applicants to adjust award amounts, targets, etc.


e) Appeals.
Refer to DHS Merit Based Review Policy - Appeals Process included in Funding Notice

f) Renewals.
This program may be renewed for up to two additional one-year periods. Grantees are required to update their plan and submit a current year budget
Assistance Consideration
a) Formula and Matching Requirements
State fund dollars to be issued under a Grant agreement for this program does NOT have a match requirement.

b) Maintenance of effort (MOE).
General Revenue funds to be issued under a Grant agreement for this program ARE expected to be utilized by the Department as TANF MOE. Temporary Assistance for Needy Families CFDA# 93.558

D. Indirect cost requirements
In order to charge indirect costs to this grant, the applicant organization must have a Federal or State annually negotiated indirect cost rate agreement (NICRA) or must elect to use the De Minimis Rate.

Every organization that receives an FY2022 state award must make an indirect cost rate proposal or election in the Crowe Activity Review System (CARS), including organizations that are choosing not to claim payment for indirect costs.
CARS URL: https://solutions.crowehorwath.com/CARS/StateofIllinoisGOMB/Login.aspx

Indirect Cost Rate Election:
a) Federally Negotiated Rate. Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federal NICRA as Attachment 2.
b) State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois by completing an indirect cost rate proposal in the CARS system if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate.
c) De Minimis Rate. An organization that has never received a Federal or State Negotiated Rate may elect a de Minimis rate of 10% of modified total direct cost (MTDC). Once established, the de Minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de Minimis rate. If programs elect to use the De Minimis rate, it is critical that program budgets accurately calculate the MTDC base. Please see the regulation below and note the exclusions to MTDC.

2 CFR § 200.68 Modified Total Direct Cost (MTDC).
MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and subawards and subcontracts up to the first $25,000 of each subaward or subcontract (regardless of the period of performance of the subawards and subcontracts under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward and subcontract in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs.

E. "No Rate": Grantees have discretion not to claim payment for indirect costs. Grantees that elect not to claim indirect costs cannot be reimbursed for indirect costs. The organization must record an election of "No Indirect Costs" into CARS.

Crowe Activity Review System (CARS).
CARS will allow your organization to document your already established federally approved indirect cost rate, complete an indirect cost rate proposal (see State Negotiated Rate above), elect to charge the De Minimis rate (10%) of modified total direct costs (MTDC), or select that no reimbursement of indirect costs will be requested. Submission requirements are located on page 2 of the Uniform Budget Template as well as 2 CFR 200 Appendices IV, V & VII.
a) Organizations which have not previously made an indirect cost rate election must submit an election (and indirect cost rate proposal, if necessary) immediately and no later than 3 months after receiving an award notification or invitation to the CARS system.
b) Organizations that have previously established an indirect cost rate election must submit a new indirect cost rate election immediately and no later than 6 months after the close of their organization’s fiscal year.
c) Every organization must make an indirect cost rate election in CARS even if the organization is choosing De Minimis Rate or “no rate”. Organizations that do not make an election or submission inside the CARS system within the required timeframes will not be allowed to claim indirect cost reimbursement.
d) For more information, see https://www.illinois.gov/sites/GATA/Pages/default.aspx .

3. Administrative costs
It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Program budgets and narratives will detail how all proposed expenditures are directly necessary for program implementation and will distinguish between Indirect/Direct Administrative and Direct Program expenses. Indirect costs charged to this grant may not exceed 15%. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. At no time may the approved NICRA be exceeded under this agreement. Documentation will be required to verify the approved NICRA.
Post Assistance Requirements
Required Reporting
A. The Provider will submit monthly expenditure documentation forms in the format prescribed by the Department. The Expenditure Documentation forms must be submitted no later than the 30th of each month for the preceding month by email.
B. Quarterly data reports will be pulled from the eCornerstone data system on or after the 30th of each month. Providers must ensure all youth referred to and served in the Teen REACH program are entered into the Departments eCornerstone data system as required to ensure accurate reports.
C. Quarterly Narrative and Performance data reports will be submitted by email in a format prescribed by the Department, no later than the 30th of the month immediately following the quarter for the preceding quarter.
D. Year-End Financial, Narrative and Performance Data reports will be submitted by email in a format prescribed by the Department, no later than 30 days following the end of the fiscal year.
E. Additional annual performance data may be collected as directed by the Department and in a format prescribed by the Department.

b) Audits.
Grantee shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 USC 7501-7507) and subpart F of 2 CFR Part 200, and the audit rules set forth by the Governor’s Office of Management and Budget. See 30 ILCS 708/65©.

c) Records.
Record retention requirements can be found in CFR 200.333.
Regulations, Guidelines, Literature
Any Regulations, Guidelines, or Literature necessary for program implementation will be provided by the DHS Program Office responsible for managing this program grant at no cost to the provider.
Funding By Fiscal Year
FY 2017 : $7,794,151
FY 2018 : $12,494,700
FY 2019 : $13,800,000
FY 2020 : $13,299,000
FY 2021 : $14,030,000
Federal Funding
Notice of Funding Opportunities
Agency IDAward RangeApplication Range
Details17-444-80-1411-01$48600 - $32400009/09/2016 - 10/11/2016 : 12:00pm
Details18-444-80-1411-01$32400 - $32400009/18/2017 - 10/18/2017 : 12:00pm
Details19-444-80-1411-01Not Applicable08/08/2018 - 09/07/2018 : 3:00 PM
Details22-444-80-1411-01$50868 - $350000004/08/2021 - 05/24/2021 : 12:00pm
Agency IDGrantee NameStart DateEnd DateAmount
FCSAR04801-FCSAR04801BOYS AND GIRLS CLUBS OF AMERICA - ILLINOIS ALLIANC07/01/202106/30/20223,500,000
FCSAR04824-FCSAR04824ILLINOIS COALITION FOR COMMUNITY SERVICES07/01/202106/30/2022406,944
FCSAR04828-FCSAR04828LESSIE BATES DAVIS NEIGHBORHOOD HOUSE07/01/202106/30/2022339,120
FCSAR05181-FCSAR05181MARTIN LUTHER KING JR. CENTER, INC.07/01/202106/30/2022339,120
FCSAR04871-FCSAR04871NEW ORIGINAL MINISTRIES07/01/202106/30/2022339,120