Teen REACH (Responsibility, Education, Achievement, Caring and Hope)
CSFA Number: 444-80-1411
Agency Name
Department Of Human Services (444)
Agency Contact
Karrie Rueter
Short Description
In 1998, the Illinois Department of Human Services implemented the Teen REACH program (Responsibility, Education, Achievement, Caring and Hope) in an effort to provide positive youth activities during non-school hours. Through prevention-focused activities, Teen REACH programs seek to expand the range of choices and opportunities that enable, empower and encourage youth from ages 6 through 17 to achieve positive growth and development, improve expectations and capacities for future success and avoid and/or reduce risk-taking behavior.

Teen REACH programs provide a safe environment with caring adult role models that work with youth to increase academic performance and develop the life skills necessary for future success.

Specifically -

Teen REACH programs are delivered during out-of-school time which includes: before and after school, school holidays, week-ends and summers. Teen REACH integrates community efforts on behalf of children and youth, working through collaborations of local schools, faith-based organizations, businesses, human service providers, and Illinois Department of Human Services programs. The Provider will work collaboratively with other programs and services provided by the Department and its Contractors in the Provider's service area for Teen REACH.

Teen REACH programs must provide programming in each of the following core services in an effort to achieve associated outcomes described in a later section.
Core Services include:
1. Improving educational performance
2. Life skills education
3. Parental involvement
4. Recreation, sports, cultural and artistic activities
5. Positive adult mentors
6. Service learning activities
Subject Area
Human Services
Program Function
Enabling Legislation
Not Applicable
Objectives and Goals
The goal of the Teen REACH program is to expand the range of choices and opportunities that enable, empower and encourage youth to achieve positive growth and development, improve expectations and capacities for future success, and avoid and/or reduce risk-taking behavior.
Types of Assistance
Project Grants
Uses and Restrictions
1. Goals to be Achieved
The goal of the Teen REACH program is to expand the range of choices and opportunities that enable, empower and encourage youth to achieve positive growth and development, improve expectations and capacities for future success, and avoid and/or reduce risk-taking behavior. Specifically, this means providing youth with safe environments and caring adults, and guiding them toward educational success, marketable skills and opportunities to serve their communities.

The program provides the following prevention-focused core services; additional services appropriate to the youth and/or his community may also be provided:
? Improving academic performance
? Life skills education
? Parental involvement
? Recreation, sports, and cultural and artistic activities
? Positive adult mentors
? Service learning

For additional information regarding the Teen REACH program and expectations, please refer to Appendix 7, Teen REACH Program Standards and Appendix 8, Teen REACH Logic Model.

2. Services to be Performed
Following is information about important aspects of the Teen REACH program, with which Providers will be expected to comply:

A. CORE SERVICES - Teen REACH programs must include activities in each of six core service areas. Each youth must participate in activities in all six core service areas. These core services, the outcomes they are designed to achieve, and the developmental assets that are associated with them are as follows:
1) Improving Academic Performance -- This includes time to do homework, tutoring in basic skills, and enrichment programs that encourage creativity.
? Participant will maintain or improve school attendance.
? Participant will maintain or improve grades or progress reporting in school.
? Participants will develop or improve career aspirations and choices.
Developmental assets
? Participants are actively engaged in learning.
? Participants are motivated and strive to do well in school
? Participants are optimistic about a personal future and career

2) Life Skills Education -- This encompasses training and education that promotes the development of healthy lifestyles and encourages abstinence from risk-taking behaviors in the areas of alcohol and/or substance use, criminal activity, violence and sexual activity.
? Participants will increase knowledge of harmful effects of substance use and abuse.
? Participants will increase knowledge of harmful effects of early sexual activity and pregnancy.
? Participants will increase anger management and conflict resolution skills.
? Participants will increase decision making and problem solving skills.
? Participants will increase healthy nutritional choices
Developmental assets
? Participants believe it is important not to use alcohol and other drugs.
? Participants believe it is important not to be sexually active.
? Participants seek to resolve conflict nonviolently.
? Participants know how to plan ahead and make choices.

3) Parental Involvement - Programs must provide opportunities for parents and/or guardians to meet with staff to discuss their children’s activities, and to participate in events that strengthen parent/child bonds and community involvement.
? Increase in parental monitoring of academic performance.
? Increase in understanding of child and adolescent developmental stages and appropriate expectations.
? Increase in positive and effective communication with children and teens regarding alcohol, tobacco and other drug use, sexual activity, abstinence and other life skills.
? Increase structured activities that promote positive family interaction.
Developmental assets
? Parents are actively involved in helping the child succeed in school.
? Parents understand child and adolescent developmental stages and have appropriate expectations.
? Families have clear and consistent rules and consequences.
? Parents and children communicate positively regarding alcohol, tobacco and other drug use, sexual activity, abstinence and other life skills.
? Parents foster resilience.
? Parents plan and spend time in structured activities that promote positive family interaction.

4) Recreation, Sports, and Cultural/Artistic Activities - This includes providing activities and arranging safe outlets for youth to try new skills and develop new interests, to build friendships, find their place in a group, and gain developmentally relevant experiences.
? Provide opportunities for participants to engage in cultural enrichment and fine art activities.
? Provide opportunities for participants to demonstrate sportsmanship and athletic skills.
? Provide opportunities for participants to increase their level of activity.
Developmental assets
? Participants demonstrate sportsmanship.
? Participants believe it is important to follow rules.
? Participants respect the ability and contribution of others.
? Participants engage in activities that foster creativity and spirituality.
? Participants demonstrate positive relationships with peers.

5.) Positive Adult Mentors - Programs must allow opportunities for youth to develop and maintain positive, sustained relationships with caring adults through mentoring and other programs that emphasize one-on-one interactions.
? Increase support to youth during times of personal or social stress.
? Increase support for decision making.
? Increase access to support with academic tasks and/or homework.
? Increase opportunities for career awareness and mentoring.
Developmental assets
? Participants have a connection with a caring adult.
? Participants believe they can be successful.
? Participants believe they can make good decisions.
? Participants believe they have a future.

6.) Service Learning Activities – Service-learning is a method of teaching and learning that connects classroom lessons with meaningful service to the community. Students build academic skills while strengthening communities through service. Service learning combines service tasks with structured, youth-driven opportunities that link the task to self-reflection, self-discovery, and the acquisition and comprehension of values, skills and knowledge content with service tasks.
? Youth determine and meet real, defined community needs.
? Youth learn beyond the classroom through active participation in service experiences.
? Youth develop and use skills and knowledge in real-life situations.
? Youth increase the amount of time spent to reflect by thinking, discussing and/or writing about service experiences.
? Youth experience a sense of belonging to a community and an awareness of their responsibility to that community.
Developmental assets
? Youth experience opportunities for experiential learning.
? Youth are empowered to assume leadership roles.
? Youth are involved in the decision making process.
? Youth place a high value in helping others.
? Youth develop empathy for others.
? Youth believes that his/her life has a purpose.
? Youth engage in productive activities that build job and life skills and reinforce community-mindedness.

Providers will evaluate these objectives and developmental assets through self-developed annual surveys administered to youth and their parents. The provider will report the results to the Department annually. (Please refer to Section Program Description, 3L, “Program Evaluation by Local Agency”, below.)

1. Older Youth - Current research indicates that older youth are more likely than younger ones to spend out-of-school time unsupervised, and that there is a greater need for out-of-school time programming for older youth. In order to meet the needs of this group, the Department will ensure that all funded Providers and serve youth ages 11 to 17. Agencies serving both younger and older age groups must provide no more than 15% of their services to children ages 6 to 10 (i.e., at least 85% of their services to youth ages 11 to 17). For agencies operating the program at multiple sites, these percentages apply to the total population served by the agency, across all sites, not the number at any individual program site. This will be measured by considering the age of the youth at the time of enrollment into the program.

2. At-Risk Youth - Providers must target and serve youth determined to be at risk. This will include youth at risk for academic failure, at risk for involvement in the child welfare system, at risk of involvement in the juvenile justice systems and youth experiencing homelessness.

The individual and/or family risk factors of youth targeted by the Teen REACH program include but are not limited to the following:

? Youth living in a single-parent household
? Youth residing in a household receiving TANF funds
? Youth experiencing academic difficulties
? Youth is in danger of or has been previously held back to repeat one or more academic years
? Youth experiencing truancy concerns
? Youth is reported to have behavior issues
? Youth is reported to be a victim of bullying
? Youth is reported to be a
perpetrator of bullying
? Youth is unsupervised after school
? Youth has witnessed or been a victim of family violence
? Youth identifies as LGBTQ
? Youth with siblings who dropped out of school
? Youth with siblings who are teen parents
? Youth with siblings who are involved in the juvenile justice system
? Youth with one or both parents who are incarcerated
? Youth with siblings who are gang involved
? Youth is reported to be gang – involved
? Youth in the DCFS system
? Youth is homeless
? Youth is pregnant
? Youth is parenting

3. High-Need Communities - Providers must target services to these at-risk youth residing in high-risk communities, as identified through a community needs assessment. (Refer to Section Program Description, 3E, “Assessment of Community Need”, below).

Programs must be operational for 12 consecutive months, minimum 240 days and provide, on average, 3 hours of programming each day open minimum 720 hours. This will be demonstrated in the agency’s Youth Attendance Plan submitted as Attachment C2. A day/hour open is determined by recording attendance in the e-Cornerstone system.

Please note that agencies may use ten (10) of the 240 days of program operation for staff training, however, the minimum hours of programming may not be less than 720.

Programs must operate during out-of-school hours, based on the needs of the community. Programs are encouraged to operate the program during the critically important late-afternoon/early evening hours, from 3:00 p.m. to 6:00 p.m. Programs may operate later in the evening if a need is determined based on the community assessment. Programs may operate before school and/or after school. Agencies are encouraged to offer programming on Saturdays and Sundays, and during school breaks.

Programs are required to maintain the level of service identified in their Youth Attendance Plan or risk non-compliance with the program contract, which may result in a reduction or loss of grant funds. Level of service will be monitored by the Department utilizing the e-Cornerstone system.

Each Teen REACH participant must be enrolled in the program via the eCornerstone system. Drop-in services will not be supported with Teen REACH grant funds. Required program data will be collected and maintained on all youth enrolled in the program in accordance with Department guidelines.

Programs are required to maintain attendance at the level for which funding is requested, projected in the Youth Attendance Plan, or risk non-compliance with the program contract, which may result in a reduction or loss of grant funds. Attendance will be monitored by the Department utilizing the e-Cornerstone system.

Teen REACH programming must be designed to meet the specific needs of the community in which it is located. Each Provider must have a plan to conduct / update their community needs assessment or at a minimum, part of their community needs assessment, annually. This includes local youth, family, school and community surveys and focus groups in addition to reviewing all relevant available data and recently completed community assessments. These will be analyzed to determine the level of need in the community and to provide a foundation for developing carefully planned and thoughtful service provision. The results of the assessment/updates will be presented and supported in the application. A thorough description of youth, family, and community risk-factors that demonstrate that programming is intended to target services to at-risk youth residing in high-risk communities. There should also be a direct correlation of needs with the activities planned and described in the program description section of the application and in the activities indicated in the completed Activity Calendar(s).

Programming should be comprehensive and holistic in its approach, offering a range of services designed to have a positive impact on youth participants’ social, creative, physical and cognitive development. Programs must be designed around the six core services described in Section A, 3A “Core Services”, above.

Agencies are encouraged to utilize established, evidence-based programming models that have a high potential to be effective with at-risk youth in at-risk community settings. Best practice or promising practice programming models should be utilized, if these models meet community needs and can be implemented. Best practice models are those known to be research-based and proven to be effective at preventing and/or delaying risk-taking behaviors. Promising practices are those for which some data has shown positive effects on delaying risk-taking behaviors, but the data are insufficient to support generalized outcomes. (Please see Appendix 1 for a list of best and promising practices relevant to out-of-school time programs.)

The Department recognizes that communities have a unique perspective on what works and what is needed in their own community. Therefore, Providers may adapt best or promising practice models as necessary to meet the unique needs of the community. However, it should be noted that any modifications to established program models might reduce the likelihood of achieving the predicted outcomes. Providers may also propose programming not included in Appendix 1, if it can be clearly demonstrated that the proposed activities are consistent with commonly accepted guidelines for effectiveness and that those activities are aligned with the specific needs of the community.

Teen REACH activities must be age-appropriate, conducted in an organized manner, and carried out on a regular, periodic basis. Activities chosen should also be supported by youth, family and/or community needs. A sample Activity Calendar is included as Appendix 2 of this Funding Notice and must be completed for each site and submitted as Attachment C1 of your application. The completed Activity Calendar(s) will demonstrate that planned program activities will address all six core services and will be carried out on a regular basis. Please note that if a site is planned to have a varied scheduled, please complete additional activity calendars to demonstrate that planned variance. Example: School-Year schedule vs. a Summer schedule.

Programs must form and utilize a Community Advisory Council or board in conducting Teen REACH activities in order to integrate active partners who can devote time and resources to the program. Existing councils may be utilized if they properly represent the positive youth development concept of Teen REACH. The Community Advisory Council must include at least two youth who are current or former Teen REACH participants. The Advisory Council must meet, at a minimum, on a quarterly basis. Minutes, agendas and attendance lists must be maintained on file to evidence this activity. The Community Advisory Council membership list (including anticipated members as appropriate) must be included as Attachment A6 of your Application.

Programs must agree to receive consultation and technical assistance from authorized representatives of the Department. The program and collaborating partners will be required to be in attendance at site visits by Department staff. Programs will be required to attend regular meetings and specific trainings as required by the Department and should budget accordingly. It is anticipated that this will include three regional meetings, approximately two regional trainings, and one (overnight) statewide conference.

Each Teen REACH program’s performance on the measures listed below will be assessed using data gathered from the e-Cornerstone system, the projected information provided by the agency in their Continuing Application, their Youth Attendance Plan, and the total Teen REACH grant amount. These measures have been selected to reinforce the quality findings from various out-of-school time at-risk youth programming research and evaluations.
1) Days Open (Pro-rated) – 240 days open per year. Acceptable performance is 90%.
2) Youth Attendance Hours (Pro-rated) – 100% of Youth Attendance Hours as projected in the Youth Attendance Plan will be achieved. Acceptable performance is 80%.
3) Actual Average Daily Attendance – 100% of projected Average Daily Attendance will be achieved. Acceptable performance is 80%.
4) Actual Population Served – 85% or more youth receiving services will be 11-17 years old.
5) Program Dosage (Days) – 100% of enrolled youth will attend on average 5 days per week. Acceptable performance is 50% enrolled youth will attend on average 3 days per week.
6) Cost per Youth per Hour – $4.50 per youth attendance hour.
7) Statewide Program Cost per Youth per Hour – $3.00 per youth attendance hour.

Providers may be required to participate in the formal evaluation of the program developed by the Department and must cooperate in the collection of data for this purpose. Toward this end, programs will be required to administer parent and youth surveys in the spring of the year, in a format provided by the Department. These surveys are designed to measure progress toward the objectives and developmental assets detailed in Section Program Description, 3A, “Core Services”, above.

Other data will be collected from programs via the eCornerstone system, including, at a minimum, the following data elements:
? unduplicated number of program participants
? Intake and demographic information of program participants
? individual and family risk factor data
? Participant status data (Education, Employment, Living Arrangement)
? Future aspirations
? annual enrollment data
? participant attendance data
? program service activities
? participant academic information
? Discharge Information, including status data
? Participant outcome information (promotion/graduation, school attendance, homework completion, improved grades etc. as well as measured change in the other core service areas.
? Provider agency administrative information; staff information; site information; subcontractor information; and other program plan information as required.

Please note that some records and other information obtained by programs concerning the individuals served under this agreement may be confidential pursuant to state and federal statutes and/or administrative rules and shall be protected from unauthorized disclosure.

At a minimum, a .5 FTE (full-time equivalent) Teen REACH Coordinator must be committed to the program and identified in the organizational chart. Programs must recruit, hire, and take necessary steps to retain staff that are qualified for their positions with the Teen REACH program through education, experience and/or training. The organizational chart must be included as Attachment A1 of the application.

Teen REACH programs must offer nutritious snacks to the participants. All food must be served in accordance with relevant local and state health standards for food preparation and handling and meet the standards of the National Afterschool Association.

While program funds may be used to purchase food, programs must demonstrate that they researched and applied for assistance through the food programs sponsored through the U.S. Department of Agriculture (USDA), found at http://www.usda.gov ; the Illinois State Board of Education (ISBE), found at http://www.isbe.net; or through Feeding America, found at http://www.feedingamerica.org .

Program funds may be used to cover reasonable transportation costs for program participants. However, transportation costs for participants that exceed 60 miles one way and transportation costs across state lines will require prior approval from the Department.

If transportation is provided, the agency will be required to develop a written transportation plan directly related to project activities and to maintain the plan on file at the agency. This plan should have the approval of the agency’s governing body and be available for review by the Department upon request.

The importance of community collaboration cannot be overemphasized. Working together, youth, families, and community entities can design programs that are best suited to meet the needs of local youth and to connect out-of-school time programs with community resources. Community-based agencies, government, faith-based organizations, civic organizations, businesses, foundations, youth and their families, working together, can provide a wide range of resources to support high-quality out-of-school time programs. The issues and concerns of the entire community can best be addressed by drawing upon diverse resources. The key to successful programming is collaborative planning and implementation.

In particular, providers are encouraged to collaborate with schools in planning program services, in an effort to address state standards for academic achievement. Programs will be required to submit information about students’ progress, based on grade reports and attendance and suspension records, to the Department. Copies of signed linkage agreements with every school where participants are attending must be included with your Application as Attachment A7, indicating an acknowledgment of the schools’ willingness to provide copies of information about students’ progress, based on grade reports and attendance and suspension records. Please note that schools will need to obtain parental/guardian consent before school records can actually be submitted to the Teen REACH program.

Additionally, youth and families can play a key role in the development of out-of-school time programming. Programs that include families and youth in the planning draw greater support in the long run and tend to be more culturally relevant. Parents should be involved in all phases of program development and implementation.

Teen REACH also encourages collaboration with other youth serving programs in the community.

Programs may develop a sliding scale for payment of program registration fees. If this is done, programs must develop written policies that ensure that inability to pay a fee will not preclude participation by any eligible youth. In addition, any fees secured must be put back into the Teen REACH program and utilized for direct services activities to youth. This must be demonstrated in the proposed Spending Plan. Fees collected should be captured as “Non-State Funds”.

3. Service Area
The Illinois Department of Human Services is interested in gathering information about the service delivery area for each Teen REACH agency (or each site, if an agency has multiple program sites). This geographic analysis helps us to assure that services are being delivered in the areas of greatest need, in the most efficient and effective manner possible.

Appendix 3 of this Funding Notice is a Site Information Form, which provides space for you to enter your proposed service area by site. The Site Information Form must be completed for each site, if your agency will have more than one program site.

4. Performance Based Funding
In order to assure accountability at all levels of service provision, the Illinois Department of Human Services will implement performance-based funding with all of its Teen REACH grantee agencies. The six primary performance measures / standards will be tracked via the Department’s eCornerstone data system.
? Days Open
? Average Cost per Youth Attendance Hour
? Youth Attendance Hours
? Population Served
? Average Daily Attendance
? Program Dosage

Data will be analyzed quarterly. Providers not meeting the minimum acceptable performance levels will receive a contact either by phone or in person to discuss performance. Technical assistance will be provided by staff and a three-month corrective action plan developed and implemented to increase performance.

If the provider is unable to sufficiently increase performance in the subsequent three-month period, additional action will be taken including but not limited to: additional technical assistance; decreased funding; termination of the agreement.

5. Performance Measures
A. Percent of seniors graduating
B. Percent of youth promoted to the next grade level or graduating
C. Percent of youth demonstrating improved anger management/conflict resolution skills
D. Percent of youth with improved school attendance
E. Percent of youth with improved grades
F. Percent of youth with improved homework completion
G. Percent of youth that were safe from violence during program hours
H. Percent of youth served from the target population
I. Days open
J. Youth Attendance Hours
K. Average Daily Attendance
L. Population Served
M. Program Dosage (Days)
N. Average cost per Youth per hour
Eligibility Requirements
All public, private, or not-for-profit community-based agencies are eligible to apply.
Eligible Applicants
Nonprofit Organizations; Education Organizations;
Application and Award Processing
2. Pre-Qualification
Applicant entities will not be eligible to apply for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov Grantee Links tab. Registration and pre-qualification are required annually. During pre-qualification, verifications are performed including a check of federal Debarred and Suspended status on the Illinois Stop Payment List and good standing with the Secretary of State. An automated email notification is sent to the entity alerting them of “qualified” status or providing information about how to remediate a negative verification (e.g., inactive DUNS, not in good standing with the Secretary of State). A federal Debarred and Suspended status cannot be remediated. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire. A Programmatic Risk Assessment must also be completed for each separate grant for which an applicant intends to apply. Applicants must be pre-qualified, therefore, applications from entities that have not completed the GATA pre-qualification process prior to the due date of this application will NOT be reviewed and will NOT be considered for funding. A screenshot verifying that this pre-qualification has been completed must be included with the application.

The Provider’s proposed budget must be entered into the CSA system. The completed budget must be electronically signed and submitted in the CSA system, and a printed copy of the signed and submitted budget must be included with the application. To do this, the following is required: at a minimum, the applicant agency’s Chief Executive Officer (CEO) or equivalent, or the Chief Financial Officer (CFO) or equivalent must be registered in the CSA system to electronically sign the required budget documents prior to submission. Budgets not submitted as described here and by the due date and time will not be considered.

For more information about submitting a budget in the CSA system, refer to Appendix 6 and also see: http://www.dhs.state.il.us/OneNetLibrary/27896/documents/Contracts/FY18-GATA-Budgets/DHSBudgetTrainingManual_Revision_3_28_18.pdf.

3. Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM)
Each applicant is required to:
a) Be registered in SAM before submitting the application. The following link provides a connection for SAM registration: https://governmentcontractregistration.com/sam-registration.asp ;
b) provide a valid DUNS number in its application; and
c) continue to maintain an active SAM registration with current information at all times in which the applicant has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency.

DHS may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time DHS is ready to make the award, DHS may determine that the applicant is not qualified to receive the award and use that determination as a basis for making the award to another applicant.

b) The Application Procedure.
An Application must be submitted in the format required by the Department and in the manner dictated by the Department. Refer to NOFO for detailed information.

c) Award Procedure.
Applicants recommended for funding under this NOFO following the above review and selection process will receive a Notice of State Award (NOSA). The NOSA shall include:
• The terms and condition of the award.
• Specific conditions assigned to the grantee based on the fiscal and administrative and programmatic risk assessments.

Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov

A written Notice of Denial shall be sent to the applicants not receiving awards.

The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award and all conditions set forth within the notice. This signed NOSA is the authorizing document. The Agency signed NOSA must be remitted to the Department as instructed in the notice.

d) Criteria for Selecting Proposals.
1. Criteria.
Funding for the period of 11/1/2017 – 6/30/2018 is not guaranteed. All applicants must demonstrate that they meet all requirements under this NOFO as described throughout.

Applications that fail to meet the criteria described in the “Eligible Applicants” as identified in section C “Eligibility Information” will not be scored and considered for funding.

Review teams comprised of 3 individuals employed by DHS serving in the Division of Family and Community Services will be assigned to review applications. These review teams, where possible will be comprised of staff within the Bureau or Youth Intervention Services and may include individuals working as Government Public Service Interns under contract from the University of Illinois at Springfield and contract staff.

Applications will first be reviewed and scored individually. Then, team members will collectively review the application, their scores and comments to ensure team members have not missed items within the application that other team members identified. Application highlights and concerns will be discussed. Individual team members may choose to adjust scores to appropriately capture content that may have been missed initially. Following the review/discussion of the scoring criteria, the review team will then determine if points need to be deducted from the overall application score for failure to adhere to the format and submission requirements detailed above in section 6. Other Submission Requirements, A. Proposal Container and Format Requirements. All reviewers must be in agreement with the need to deduct points or points will not be deducted. Scores will then be sent to the application Review Coordinator to be compiled and averaged to produce the final application score. Scoring will be on a 100 point scale.

Proposal Scoring
Application Narratives will be evaluated on the following criteria:
Executive Summary 5 points
Capacity - Agency Qualification/Organizational Capacity 23 points
Need Statement 20 points
Quality – Description of Program/Services 40 points
Evaluation 5 points
Budget & Budget Narrative 7 points


The application criteria to be reviewed and scored are found under each category in this announcement in Section D2. Content and Form of Application Submission; Proposal Narrative Content.

2. Review and Selection Process.
As described in the Criteria section above, scoring will be on a 100 point scale Scoring will not be the sole award criterion. The Department, for example may also consider the geographical distribution of Applicants (service areas), areas of high need based on targeted risk factors, etc. While recommendations of the review panel will be a key factor in the funding decisions, the Department maintains final authority over funding decisions and considers the findings of the review panel to be non-binding recommendations. Any internal documentation used in scoring or awarding of grants shall not be considered public information.

Final award decisions will be made by the Director of the Division of Family and Community Services at the recommendation of the Associate Director for the Office of Community and Positive Youth Development. The Department reserves the right to negotiate with successful applicants to adjust award amounts, targets, etc.

e) Appeals.
Refer to DHS Merit Based Review Policy - Appeals Process

f) Renewals.
This program may be renewed for up to two additional one-year periods. Grantees are required to update their plan and submit a current year budget
Assistance Consideration
a) Formula and Matching Requirements
State fund dollars to be issued under a Grant agreement for this program does NOT have a match requirement.

b) Maintenance of effort (MOE).
General Revenue funds to be issued under a Grant agreement for this program ARE expected to be utilized by the Department as TANF MOE. Temporary Assistance for Needy Families CFDA# 93.558

D. Indirect cost requirements
In order to charge indirect costs to this grant, the applicant organization must have a Federal or State annually negotiated indirect cost rate agreement (NICRA) or must elect to use the De Minimis Rate.

Every organization that receives an FY2020 state award must make an indirect cost rate proposal or election in the Crowe Activity Review System (CARS), including organizations that are choosing not to claim payment for indirect costs.
CARS URL: https://solutions.crowehorwath.com/CARS/StateofIllinoisGOMB/Login.aspx

Indirect Cost Rate Election:
a) Federally Negotiated Rate. Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federal NICRA as Attachment 2.
b) State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois by completing an indirect cost rate proposal in the CARS system if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate.
c) De Minimis Rate. An organization that has never received a Federal or State Negotiated Rate may elect a de Minimis rate of 10% of modified total direct cost (MTDC). Once established, the de Minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de Minimis rate. If programs elect to use the De Minimis rate, it is critical that program budgets accurately calculate the MTDC base. Please see the regulation below and note the exclusions to MTDC.

2 CFR § 200.68 Modified Total Direct Cost (MTDC).
MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and subawards and subcontracts up to the first $25,000 of each subaward or subcontract (regardless of the period of performance of the subawards and subcontracts under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward and subcontract in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs.

E. "No Rate": Grantees have discretion not to claim payment for indirect costs. Grantees that elect not to claim indirect costs cannot be reimbursed for indirect costs. The organization must record an election of "No Indirect Costs" into CARS.

Crowe Activity Review System (CARS).
CARS will allow your organization to document your already established federally approved indirect cost rate, complete an indirect cost rate proposal (see State Negotiated Rate above), elect to charge the De Minimis rate (10%) of modified total direct costs (MTDC), or select that no reimbursement of indirect costs will be requested. Submission requirements are located on page 2 of the Uniform Budget Template as well as 2 CFR 200 Appendices IV, V & VII.
a) Organizations which have not previously made an indirect cost rate election must submit an election (and indirect cost rate proposal, if necessary) immediately and no later than 3 months after receiving an award notification or invitation to the CARS system.
b) Organizations that have previously established an indirect cost rate election must submit a new indirect cost rate election immediately and no later than 6 months after the close of their organization’s fiscal year.
c) Every organization must make an indirect cost rate election in CARS even if the organization is choosing De Minimis Rate or “no rate”. Organizations that do not make an election or submission inside the CARS system within the required timeframes will not be allowed to claim indirect cost reimbursement.
d) For more information, see https://www.illinois.gov/sites/GATA/Pages/default.aspx .

3. Administrative costs
It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Program budgets and narratives will detail how all proposed expenditures are directly necessary for program implementation and will distinguish between Indirect/Direct Administrative and Direct Program expenses. Indirect costs charged to this grant may not exceed 15%. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. At no time may the approved NICRA be exceeded under this agreement. Documentation will be required to verify the approved NICRA.
Post Assistance Requirements
3. Required Reporting
A. The Provider will submit monthly expenditure documentation forms in the format prescribed by the Department. The Expenditure Documentation forms must be submitted no later than the 15th of each month for the preceding month by email.
B. Quarterly data reports will be pulled from the eCornerstone data system on or after the 15th of each month. Providers must ensure all youth referred to and served in the Teen REACH program are entered into the Departments eCornerstone data system as required to ensure accurate reports.
C. Quarterly Narrative and Performance data reports will be submitted by email in a format prescribed by the Department, no later than the 15th of the month immediately following the quarter for the preceding quarter.
D. Year-End Financial, Narrative and Performance Data reports will be submitted by email in a format prescribed by the Department, no later than 30 days following the end of the fiscal year.
E. Additional annual performance data may be collected as directed by the Department and in a format prescribed by the Department.

b) Audits.
Grantee shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 USC 7501-7507) and subpart F of 2 CFR Part 200, and the audit rules set forth by the Governor’s Office of Management and Budget. See 30 ILCS 708/65©.

c) Records.
Record retention requirements can be found in CFR 200.333.
Regulations, Guidelines, Literature
Any Regulations, Guidelines, or Literature necessary for program implementation will be provided by the DHS Program Office responsible for managing this program grant at no cost to the provider.
Funding By Fiscal Year
FY 2017 : $7,794,151
FY 2018 : $12,494,700
FY 2019 : $13,800,000
Federal Funding
Notice of Funding Opportunities
Agency IDAward RangeApplication Range
Details17-444-80-1411-01$48600 - $32400009/09/2016 - 10/11/2016 : 12:00pm
Details18-444-80-1411-01$32400 - $32400009/18/2017 - 10/18/2017 : 12:00pm
Details19-444-80-1411-01Not Applicable08/08/2018 - 09/07/2018 : 3:00 PM
Agency IDGrantee NameStart DateEnd DateAmount
FCSYR04802-FCSYR04802BRIGHTON PARK NEIGHBORHOOD COUNCIL07/01/201906/30/2020334,080
FCSYR04807-FCSYR04807CHICAGO AREA PROJECT07/01/201906/30/2020334,080