Grant Program for Dependents of Correctional Officers
CSFA Number: 691-00-1382
Agency Name
Illinois Student Assistance Commission (691)
Agency Identification
0002
Agency Contact
Scott Taylor
217-782-0503
scott.taylor@illinois.gov
Short Description
If a correctional officer employed by the Illinois Department of Corrections in a security position is killed or sustains an injury resulting in a permanent disability in the line of duty, the correctional officer's spouse and children may receive grant assistance under this Program, without regard to financial need.
Subject Area
Education
Program Function
Education
Enabling Legislation
110 ILCS 947/60 and 20(f)
Objectives and Goals
The program is intended to acknowledge the service and sacrifice of correctional officers killed or permanently disabled in the line of duty, as well as to assist their dependents who might otherwise be challenged to afford college after the loss of this family income.
Types of Assistance
Direct Payments for Specific Use
Uses and Restrictions
The Grant Program for Dependents of Correctional Officers pays the tuition and mandatory fees at any MAP-approved school for the spouse and children of correctional workers who were killed or permanently disabled in the line of duty.
Eligibility Requirements
a) A qualified applicant shall be:
1) either:
A) the natural child, legally adopted child, or child in the legal custody of a correctional officer at the time the officer was killed in the line of duty or at the time a permanently disabling injury occurred in the line of duty; or
B) the husband or wife of a correctional officer at the time the officer was killed in the line of duty or at the time a permanently disabling injury occurred in the line of duty; and
2) a United States citizen or an eligible noncitizen; and
3) enrolled on at least a half-time basis at an institution that is approved for participation in the Monetary Award Program (MAP) (see 23 Ill. Adm. Code 2735); and
4) making satisfactory academic progress toward a degree or certificate.
b) An applicant need not be a resident of Illinois at the time of enrollment.
c) An applicant does not have to demonstrate financial need to receive this grant.
d) A spouse who remarries after a correctional officer is killed in the line of duty, or divorces a permanently disabled officer, is not eligible. Common law partners are not eligible.
e) A step-child who was not in the legal custody of a correctional officer at the time the officer died or sustained a permanently disabling injury in the line of duty is not eligible.
Eligible Applicants
Individuals;
Application and Award Processing
a) All first-time applicants shall complete an application which includes biographical information regarding the deceased or disabled correctional officer (e.g., name, where employed, position title, date of death or disability, etc.) and the application shall be accompanied by a certified death certificate or the certified statement of a licensed physician.
1) The physician's statement must certify that there is a mental or physical condition that is reasonably certain to continue throughout the lifetime of the correctional officer, resulting in a 90% to 100% incapacity from performing substantial and material duties previously discharged.
2) Documentation must be submitted to prove that the death or disability occurred in the line of duty.
b) Once eligibility has been established for one member of a family, it is established for all qualified applicants in the family. Thereafter, a simplified application will be required from each student on an annual basis. Also, students must indicate the institution to be attended.
c) The deadline for applications will be October 1 for consideration for all terms, March 1 for consideration for second semester/second and third quarter and summer term, and June 15 for consideration for summer term only.
d) If an application is incomplete, notice will be sent to the applicant. The applicant will then have an opportunity to furnish the missing information; however, the application will only be considered for processing as of the date it was completed and received in ISAC's Deerfield office.
e) Grants are applicable toward tuition and mandatory fees.
1) A recipient attending a public institution in Illinois shall receive a grant that shall not exceed the cost of tuition and mandatory fees at that institution. This includes the difference between in-district and out-of-district tuition.
2) A recipient attending a private institution in Illinois may receive a grant sufficient to pay the cost of tuition and mandatory fees, provided the award does not exceed the maximum grant payable to a student enrolled in the most expensive comparable program of study at a public institution.
f) Notice of the grant award shall be sent to each recipient. Applicants not receiving awards will also be notified.
g) Benefits are limited to the full-time enrollment equivalent of eight semesters or twelve quarters of payment for undergraduate or graduate study. Recipients may accumulate up to 48 eligibility units.
1) To determine the amount of eligibility a recipient has used, credit hours (and noncredit hours for which benefits are used) will be converted to eligibility units.
2) Full program benefits may be extended for one additional term if the recipient has accumulated fewer than 48 eligibility units but does not have enough units remaining for the number of hours in which he or she is enrolled for the term.
h) A student who receives a grant under this program and who is subsequently determined to be ineligible shall repay the institution the total amount of the funds received during the period in which he or she was ineligible.
i) Recipients receive payment through their institution of record.
j) If a recipient withdraws from enrollment after the expiration of the tuition refund/withdrawal adjustment period, the recipient shall receive a grant for costs incurred up to the term award provided the institution's tuition refund policy indicates the recipient had incurred such charges.
k) A recipient shall agree to notify ISAC, in writing, within 15 days of any change affecting his/her enrollment status, name or address.
l) ISAC pays grant funds directly to the institution of record in the name of the recipient.
m) ISAC will disburse grant funds in multiple installments, depending upon the number of terms financed by the grant; except that multiple disbursements will not be required in cases where the applicant's eligibility is not determined until the final term of the academic year for which the grant is being awarded or when a student is attending only one term and the maximum award does not exceed the student's cost of attendance.
n) Grant payment is subject to the limits of dollars appropriated for this program by the General Assembly.
o) In the event that funds are insufficient to make awards to all eligible applicants, ISAC will make award determinations on the basis of the dates that the completed applications were received and the following:
1) first semester and first quarter awards will be paid, or prorated if funding is insufficient to pay all grants in full;
2) if funds remain after first semester and first quarter awards are paid, then second semester/second and third quarter awards will be paid, or prorated if funds remaining are insufficient to pay all grants in full;
3) if funds remain after second semester/second and third quarter awards are paid, summer term awards will be paid, or prorated if funding is insufficient to pay all grants in full; and
4) timely claims for the difference between in-district and out-of-district tuition for recipients who do not qualify for charge backs will be considered for payment at the same time and in the same priority order as all other timely claims, in accordance with the provisions of this subsection (o).
Regulations, Guidelines, Literature
The Dependents' Grant Program is exempt from the Uniform Guidance (2 CFR 200) and the Grant Accountability and Transparency Act (30 ILCS 708) because grants are paid on behalf of an individual beneficiary.
Funding By Fiscal Year
FY 2015 : $326,100
FY 2017 : $557,100
FY 2018 : $298,000
FY 2019 : $309,400
FY 2020 : $318,300
Federal Funding
None
Notice of Funding Opportunities
None
None