Juvenile Justice Councils
CSFA Number: 444-80-1270
Agency Name
Department Of Human Services (444)
Agency Contact
Karrie Rueter
217.557.2943
DHS.YouthServices@illinois.gov
Short Description
Title II Juvenile Justice Council grants are specifically awarded to local juvenile justice councils to implement programs, policies and practices that improve the effectiveness of local juvenile justice systems, reduce unnecessary juvenile justice system involvement and/or analyze and reduce Disproportionate Minority Contact (DMC) in each council’s local system. Because this model of local governance, collaboration and data-driven decision-making has proven effective, the Illinois Juvenile Justice Commission is allocating funding to support local juvenile justice councils and the development of data-driven, collaborative local juvenile justice plans which guide future system improvement efforts.

The Illinois Juvenile Court Act provides that each county or group of counties may establish a local juvenile justice council [705 ILCS 405/6-12]. The purpose of this council, according to the Act, is “to provide a forum for the development of a community based interagency assessment of the local juvenile justice system, to develop a county juvenile justice plan for the prevention of juvenile delinquency, and to make recommendations to the county board, or county boards, for more effectively utilizing existing community resources in dealing with juveniles who are found to be involved in crime, or who are truant or have been suspended or expelled from school.” Through juvenile justice councils, the Act prescribes a response to juveniles in conflict with the law that is comprehensive, driven by data and analysis, and collaborative across all systems that touch these youth.

As embodied in the Juvenile Court Act, Juvenile Justice Councils provide a structure to ensure that local jurisdictions respond to youth in conflict with the law in a manner which is data-driven, strategic, and focused on serving youth, families and communities in the most effective ways possible. Unfortunately, very few jurisdictions in Illinois have developed councils that operate in the manner envisioned in the Act. In some communities, youth become involved in the juvenile justice system unnecessarily because alternatives do not exist, or are not embedded within the system decision-making process. Because the needs and resources are different in each community in Illinois, a one-size-fits-all approach is not likely to be very effective.

Local councils are in the best position to craft solutions that meet the local community’s needs and take into account local resources. Empowering and supporting local juvenile justice councils can also stem the tide of racial and ethnic disparity in the juvenile justice system at the front door and help ensure that no youth enters the juvenile justice system unnecessarily. Such local ownership is the best way to ensure more effective long-term programming and sustained systemic change. This, in turn, will reduce the costs associated with incarcerating youth in correctional facilities, reduce rates of recidivism, reduce the number of crime victims, and ultimately create safer communities in Illinois.
Subject Area
Public Safety
Program Function
Law, Justice, and Legal Services
Enabling Legislation
Public Law 107-273.

FY15 (OJJDP Part B) 42 U.S.C. 5631; and, an act appropriating funds for the Department of Justice in the current fiscal year.

The Illinois Juvenile Court Act 705 ILCS 405/6-12
Objectives and Goals
The goal of the Juvenile Justice Councils program is to support local juvenile justice councils in developing and implementing programs, policies and practices which:

1. Ensure that youth do not enter Illinois’ juvenile justice system unnecessarily;
2. Ensure that youth who do enter the juvenile justice system receive developmentally appropriate, individualized support and services;
3. Ensure that youth leave the justice system with positive outcomes, which in turn enhance public safety;
4. Ensure that Illinois maintains full compliance with the core requirements of the federal JJDP Act; and
5. Ensure that racial and ethnic disparities are examined and reduced at all phases of the justice system.
Types of Assistance
Project Grants
Uses and Restrictions
• Applicants may request funding to support the development and/or maintenance of a local council.

Juvenile Justice Councils must:
• Have/develop a local juvenile justice plan;
• Complete the Commission’s Local Data Report on an annual basis;
• Conduct Disproportionate Minority Contact (DMC) analysis and develop DMC reduction plan;
• Participate in an annual Juvenile Justice Council grantee meeting;
• Allow Commission members and staff to visit council meetings;
• Partner with the Commission in maintaining compliance with the federal Juvenile Justice and Delinquency Prevention Act;
• Comply with the requirements contained in the Illinois Department of Human Services (IDHS) Community Services Agreement and associated program guidance.

Local entities with existing juvenile justice councils may also apply for program and system improvement funds in addition to their requests to support their juvenile justice council. However, these awards are contingent upon the support of an existing local council or definite plans to implement a council.

The purpose of these funds is to be a resource for the council to use in implementing its strategic local plan or to test local implementation of a proven practice. Part of the application includes a plan for sustaining the initiative, if successful, using other resources.
Eligibility Requirements
Juvenile Justice Councils are defined in the Illinois Juvenile Court Act 705 ILCS 405/6-12.
To be eligible for funding, an existing council must:
• Have or develop a local juvenile justice plan;
• Complete the Commission’s Local Data Report on an annual basis;
• Conduct Disproportionate Minority Contact (DMC) analysis and develop DMC reduction plan;
• Participate in an annual Juvenile Justice Council grantee meeting;
• Allow Commission members and staff to visit council meetings;
• Partner with the Commission in maintaining compliance with the federal Juvenile Justice and Delinquency Prevention Act;
• Comply with the requirements contained in the Illinois Department of Human Services (IDHS) Community Services Agreement and associated program guidance.
Eligible Applicants
Government Organizations; Nonprofit Organizations;
Application and Award Processing
A competitive funding notice (NOFO) will be issued for New and Established Juvenile Justice Councils.

a) Pre-application Coordination.
Applicant agencies are not eligible for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov. During pre-qualification, Dun and Bradstreet verifications are performed including a check of Debarred and Suspended status and good standing with the Secretary of State. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire and a programmatic risk assessment. If applicable, the agency will be notified that it is ineligible for award as a result of the Dun and Bradstreet verification. The entity will be informed of corrective action needed to become eligible for a grant award.

b) The Application Procedure.
An Application must be submitted in the format required by the Department and in the manner dictated by the Department. Refer to NOFO for detailed information.

c) Award Procedure.
1) An award shall be made pursuant to a written determination based on the evaluation criteria set forth in the grant application. A Notice of State Award (NOSA) will be issued to enable the applicant to make an informed decision to accept the grant award. The NOSA shall include:
a. The terms and condition of the award.
b. Specific conditions assigned to the grantee based on the fiscal and administrative and programmatic risk assessments.
3) Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov.
4) A written Notice of Denial shall be sent to the applicants not receiving awards.

d) Criteria for Selecting Proposals.
The application criteria, scoring information and details regarding the review and decision-making process can be found in the NOFO.

e) Appeals.
Refer to DHS Merit Based Review Policy - Appeals Process

f) Renewals.
If this program is renewed annually, grantees will be required to update their plan and submit a current year budget
Assistance Consideration
a) Formula and Matching Requirements
The awards made under this program may be funded in whole or in part with JABG federal funds. These funds require a match. Providers are required to provide financial (cash) match from local public or private resources to supplement the JABG portion of the award. An in-kind match cannot be used to satisfy the match requirement. JABG funds awarded under this program require a 10% match (Grant + match).

The match amount should be calculated using the following formula:

Federal JABG grant amount / .90 = total amount that must be documented to meet required match. Subtract the federal JABG grant amount from this and you will have the required match. Example: $100,000 Federal JABG Grant = $100,000 / .90 = $111,111.11. $111,111.11 - $100,000 = required match of $11,111.11.

Applicants must identify the source of the 10 percent non-federal portion of the project costs and how they will use match funds. By claiming a dollar as match, you will be held accountable for ensuring that the same dollar is not being claimed as match to any other source.
Federal Funds:

b) Maintenance of effort (MOE). This program is NOT used by the Department as TANF MOE.

c) Indirect Cost Rate Requirements:

In order to charge indirect costs to this grant, the applicant organization must have an annually negotiated indirect cost rate agreement (NICRA). There are three types of NICRAs: a) Federally Negotiated Rate. Organizations that receive direct federal funding, may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federally NICRA. b) State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate. The indirect cost rate proposal must be submitted to the State of Illinois within 90 days of the notice of award. c) De Minimis Rate. An organization that has never received a Federally Negotiated Rate may elect a de minimis rate of 10% of modified total direct cost (MTDC). Once established, the de minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de minimis rate.

Funding allocated under this grant is intended to provide direct services to youth. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget and may NOT exceed 20% of the total program costs including required match. Administrative means those activities performed by staff and costs which are supportive of and required for project implementation for which there is no direct client contact such as fiscal staff; audit; clerical support; office rent, utilities, insurance; general office equipment etc. Program budgets and narratives will detail how all proposed expenditures are directly necessary for program implementation and will distinguish between Indirect/Direct Administrative and Direct Program expenses. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. At no time may the approved NICRA be exceeded under this agreement – even if it is below the maximum allowed under the award. Documentation will be required to verify the approved NICRA.
Post Assistance Requirements
a) Reports.
1. The Provider will submit monthly expenditure documentation forms in the format prescribed by the Department. The Expenditure Documentation forms must be submitted no later than the 15th of each month for the preceding month by email.
2. The Provider will submit an annual program plan and a detailed program budget and budget narrative to the Department as directed.
3. Quarterly Program Reports - The Provider shall submit quarterly program narrative and performance data reports. These reports will be in the format prescribed by the Department and will address progress of program implementation; progress toward meeting the goals and objectives set forth in the annual plan/application and will include supporting data.
4. Additional annual performance data will be collected as directed by the department and in a format prescribed by the Department.
5. Quarterly Program Federal Performance Measures Reporting - The Provider shall submit quarterly Federal Performance Measure data reports and program narrative reports, in the format designated by the Department. The due dates of these are variable, according to federal requirements. Providers will be notified of quarterly performance measure due dates no later than 30 days in advance of the due date.

b) Audits.
Grantee shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 USC 7501-7507) and subpart F of 2 CFR Part 200, and the audit rules set forth by the Governor’s Office of Management and Budget. See 30 ILCS 708/65©.

c) Records.
Record retention requirements can be found in CFR 200.333.
Regulations, Guidelines, Literature
Any Regulations, Guidelines, or Literature necessary for program implementation will be provided by the DHS Program Office responsible for managing this program grant at no cost to the provider.

Office of Justice Programs? Financial Guide 2011 (www.ojp.usdoj.gov/financialguide/index.htm ) and Post award Instructions (www.ojp.usdoj.gov/funding/pdfs/post_award_instructions.pdf), applicable OMB Circulars, and Department of Justice regulations applicable to specific types of grantees, which can be found in title 28 of the Code of Federal Regulations (28 C.F.R.).
Funding By Fiscal Year
FY 2017 : $1,130,635
FY 2018 : $346,531
FY 2019 : $603,165
Federal Funding
Notice of Funding Opportunities
Agency IDAward RangeApplication Range
Details18-444-80-1270-01$25000 - $10000003/16/2017 - 05/08/2017 : 12:00pm
Details19-444-80-1270-01-01$25000 - $6500003/19/2018 - 05/03/2018 : 12:00 PM
Details19-444-80-1270-02-01$25000 - $6500003/19/2018 - 04/19/2018 : 5:00 PM
Details20-444-80-1270-01$0 - $6500003/11/2019 - 04/10/2019 : 12:00 PM
Details20-444-80-1270-02$0 - $6500003/11/2019 - 04/10/2019 : 12:00 PM
Agency IDGrantee NameStart DateEnd DateAmount
FCSYR04081-FCSYR04081ST. CLAIR JUVENILE JUSTICE COUNCIL07/01/201906/30/202072,000
FCSYR05288-FCSYR05288WESTSIDE HEALTH AUTHORITY07/01/201906/30/202065,000
FCSYR04990-FCSYR04990YOUTH OUTREACH SERVICES07/01/201906/30/202065,000
FCSYR04986-FCSYR04986Midwest Youth Services07/01/201906/30/202065,000
FCSYR05289-FCSYR05289NATIONAL YOUTH ADVOCATE PROGRAM07/01/201906/30/202065,000