Juvenile Justice Systems Improvement
CSFA Number: 444-80-1269
Agency Name
Department Of Human Services (444)
Agency Contact
Karrie Rueter
217.557.2943
DHS.YouthServicesInfo@illinois.gov
Short Description
Illinois policy-makers require accurate, timely, and relevant data to guide critical decisions regarding state law and policy, resource allocation, and system performance. Due to the structure of the state’s justice and human services system, however, no one agency or entity is responsible for providing data, information, research or analysis to juvenile justice stakeholders. Nor is any one agency or entity responsible for pursuing data-system integration or overall systemic performance. The IJJC seeks to ensure that juvenile justice system stakeholders can and do make informed decisions regarding effective policy, practice, resource allocations and programs by funding the following types of programs, research and initiatives:
1) Research and analysis regarding emerging juvenile justice issues;
2) Research and development of policy and practice recommendations on issues of priority for the IJJC and other stakeholders;
3) Publication and dissemination of reports, recommendations, and relevant data;
4) Programs and initiatives to improve data sharing, data systems, research capacity and other systemic improvement efforts; and
5) Training and technical assistance to juvenile justice policy-makers and practitioners.
6) Programs and initiatives to standardize and improve care and treatment in the juvenile justice system, including programs to improve screening, assessment, treatment, case management and case coordination for juvenile justice system involved youth.
7) Programs, policies and practices that ensure that Illinois maintains compliance with the core requirements of the JJDP Act, including: 1) deinstitutionalization of status offenders; 2) jail removal; 3) separation of juvenile and adult offenders in confinement; and reduction of Disproportionate Minority Contact with the juvenile justice system.
Subject Area
Public Safety
Program Function
Law, Justice, and Legal Services
Enabling Legislation
FY15 (OJJDP Part B) 42 U.S.C. 5631; and, an act appropriating funds for the Department of Justice in the current fiscal year.
Objectives and Goals
To increase the capacity of State and local governments to support a variety of programs related to delinquency prevention and reduction, juvenile justice system improvement, research, evaluation, statistical analysis, and training and technical assistance.
Types of Assistance
Project Grants
Uses and Restrictions
Funding may be used to support one or more of the following activities:

1) Research and analysis regarding emerging juvenile justice issues;
2) Research and development of policy and practice recommendations on issues of priority for the IJJC and other stakeholders;
3) Publication and dissemination of reports, recommendations, and relevant data;
4) Programs and initiatives to improve data sharing, data systems, research capacity and other systemic improvement efforts; and
5) Training and technical assistance to juvenile justice policy-makers and practitioners.
6) Programs and initiatives to standardize and improve care and treatment in the juvenile justice system, including programs to improve screening, assessment, treatment, case management and case coordination for juvenile justice system involved youth.
7) Programs, policies and practices that ensure that Illinois maintains compliance with the core requirements of the JJDP Act, including: 1) deinstitutionalization of status offenders; 2) jail removal; 3) separation of juvenile and adult offenders in confinement; and reduction of Disproportionate Minority Contact with the juvenile justice system.
Eligibility Requirements
Title II Juvenile Justice Systems Improvement grants are specifically awarded to programs, research and other initiative to examine issues or improve practices, policies or procedures on a juvenile justice system-wide basis.
Eligible Applicants
Government Organizations; Education Organizations; Nonprofit Organizations; Individuals;
Application and Award Processing
In FY2018 this program is expected to release two separate funding notices as follows:

1 - Juvenile Justice Systems Improvement (SW-Infrastructure & Compliance)
2 - Juvenile Justice Systems Improvement (SW-Training, Technical Assistance & Support)

Potential grantees will be required to submit a competitive grant application per the funding notice (NOFO).

a) Pre-application Coordination.
Applicant agencies are not eligible for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov. During pre-qualification, Dun and Bradstreet verifications are performed including a check of Debarred and Suspended status and good standing with the Secretary of State. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire and a programmatic risk assessment. If applicable, the agency will be notified that it is ineligible for award as a result of the Dun and Bradstreet verification. The entity will be informed of corrective action needed to become eligible for a grant award.

b) The Application Procedure.
An Application must be submitted in the format required by the Department and in the manner dictated by the Department. Refer to NOFO for detailed information.

c) Award Procedure.
1) An award shall be made pursuant to a written determination based on the evaluation criteria set forth in the grant application. A Notice of State Award (NOSA) will be issued to enable the applicant to make an informed decision to accept the grant award. The NOSA shall include:
a. The terms and condition of the award.
b. Specific conditions assigned to the grantee based on the fiscal and administrative and programmatic risk assessments.
3) Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov.
4) A written Notice of Denial shall be sent to the applicants not receiving awards.

d) Criteria for Selecting Proposals.
The application criteria, scoring information and details regarding the review and decision-making process can be found in the NOFO.

e) Appeals.
Refer to DHS Merit Based Review Policy - Appeals Process

f) Renewals.
If this program is renewed annually, grantees will be required to update their plan and submit a current year budget
Assistance Consideration
a) Formula and Matching Requirements. This program does not have a required Match

b) Maintenance of effort (MOE). This program is NOT used by the Department as TANF MOE.

c) Indirect Cost Rate Requirements:

In order to charge indirect costs to this grant, the applicant organization must have an annually negotiated indirect cost rate agreement (NICRA). There are three types of NICRAs: a) Federally Negotiated Rate. Organizations that receive direct federal funding, may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federally NICRA. b) State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate. The indirect cost rate proposal must be submitted to the State of Illinois within 90 days of the notice of award. c) De Minimis Rate. An organization that has never received a Federally Negotiated Rate may elect a de minimis rate of 10% of modified total direct cost (MTDC). Once established, the de minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de minimis rate.

Funding allocated under this grant is intended to provide direct services to youth. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget and may NOT exceed 20% of the total program costs including required match. Administrative means those activities performed by staff and costs which are supportive of and required for project implementation for which there is no direct client contact such as fiscal staff; audit; clerical support; office rent, utilities, insurance; general office equipment etc. Program budgets and narratives will detail how all proposed expenditures are directly necessary for program implementation and will distinguish between Indirect/Direct Administrative and Direct Program expenses. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. At no time may the approved NICRA be exceeded under this agreement – even if it is below the maximum allowed under the award. Documentation will be required to verify the approved NICRA.
Post Assistance Requirements
a) Reports.
1. The Provider will submit monthly expenditure documentation forms in the format prescribed by the Department. The Expenditure Documentation forms must be submitted no later than the 15th of each month for the preceding month by email.
2. The Provider will submit an annual program plan and a detailed program budget and budget narrative to the Department as directed.
3. Quarterly Program Reports - The Provider shall submit quarterly program narrative and performance data reports. These reports will be in the format prescribed by the Department and will address progress of program implementation; progress toward meeting the goals and objectives set forth in the annual plan/application and will include supporting data.
4. Additional annual performance data will be collected as directed by the department and in a format prescribed by the Department.
5. Quarterly Program Federal Performance Measures Reporting - The Provider shall submit quarterly Federal Performance Measure data reports and program narrative reports, in the format designated by the Department. The due dates of these are variable, according to federal requirements. Providers will be notified of quarterly performance measure due dates no later than 30 days in advance of the due date.

Additional measures may be required per the NOFO and grant agreement.

b) Audits.
Grantee shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 USC 7501-7507) and subpart F of 2 CFR Part 200, and the audit rules set forth by the Governor’s Office of Management and Budget. See 30 ILCS 708/65©.

c) Records.
Record retention requirements can be found in CFR 200.333.
Regulations, Guidelines, Literature
Any Regulations, Guidelines, or Literature necessary for program implementation will be provided by the DHS Program Office responsible for managing this program grant at no cost to the provider.

Office of Justice Programs? Financial Guide 2011 (www.ojp.usdoj.gov/financialguide/index.htm ) and Post award Instructions (www.ojp.usdoj.gov/funding/pdfs/post_award_instructions.pdf), applicable OMB Circulars, and Department of Justice regulations applicable to specific types of grantees, which can be found in title 28 of the Code of Federal Regulations (28 C.F.R.).
Funding By Fiscal Year
FY 2017 : $994,565
FY 2018 : $630,567
FY 2019 : $454,483
Federal Funding
Notice of Funding Opportunities
Agency IDAward RangeApplication Range
Details18-444-80-1269-01$20000 - $20000003/16/2017 - 05/08/2017 : 12:00pm
Details19-444-80-1269-01$30000 - $20000003/19/2018 - 04/19/2018 : 5:00 PM
Agency IDGrantee NameStart DateEnd DateAmount
FCSYR04730-FCSYR04730ILLINOIS COLLABORATION ON YOUTH07/01/201906/30/2020322,092
FCSYR03370-FCSYR03370THE BOARD OF TRUSTEES OF THE UNIVERSITY OF ILLINOI07/01/201906/30/2020250,000