Hospital Preparedness - Pediatric Preparedness
CSFA Number: 482-00-1267
Agency Name
Department Of Public Health (482)
Agency Contact
Theresa Tolar
Short Description
The purpose of the Emergency Medical Services for Children (EMSC) program is to prevent and reduce childhood and adolescent death and disability resulting from illness and injury by enhancing emergency preparedness. In collaboration with the Illinois Hospital Preparedness Program, the EMSC program will provide guidance and assistance to hospitals and other healthcare related entities aimed at improving their pediatric emergency preparedness.
Subject Area
Program Function
Disaster Prevention and Relief
Enabling Legislation
Section 319C-1 of the Public Health Service Act
Objectives and Goals
The Grantee will:

1. Finalize the Hospital Pediatric Evacuation Guidelines which were drafted during FY2019. This document will be a revision of the current EMSC Neonatal Intensive Care Unit (NICU) Evacuation Guidelines.

2. Update and revise the JumpSTART Mass Casualty Triage online interactive training module.

3. Maintain current participation and continue to recruit additional physicians and advanced practice nurses for the Pediatric Care Medical Specialist Team (PCMS) within the Illinois Medical Emergency Response Team (IMERT). This includes conducting at least one face-to-face training with the PCMS team by 6/30/2020.

4. Collaborate with the Illinois Medical Emergency Response Team (IMERT) to revise and update all documents/resources/forms/resources related to the PCMS team.

5. Conduct a communication exercise/drill with IMERT and the Pediatric Care Medical Specialist (PCMS) team no later than 5/30/2020.

6. Review and revise accordingly the 2017 version of the ESF – 8 Plan: Pediatric and Neonatal Surge Annex, which was originally developed by an-hoc committee of the Pediatric Preparedness Workgroup.

7. Update the regional pediatric resource/contact directories by 4/30/2020.

8. Assess hospital Emergency Operations Plans (EDP) for the inclusion of pediatric considerations during hospital pediatric facility recognition site surveys conducted in Regions 4, 5 and 8 by 6/30/2020.

9. Continue to facilitate and coordinate the State Pediatric Preparedness Workgroup and their related projects through 6/30/2020.

10. Continue to support pediatric education programs and provisions of resources that aim to enhance pediatric preparedness by 6/30/2020. This includes the support of JumpSTART Mass Casualty Triage training, Pediatric Education for Prehospital Professionals (PEPP), and the School Nurse Emergency Care (SNEC) courses as well as purchase/distribution of Broselow tapes, START/JumpSTART algorithm cards and Pedimate patient immobilization devices.

11. Report quarterly on progress with all deliverables outlined in this document by 10/31/2019, 1/31/2020, 4/30/2020 and 7/31/2020.
Types of Assistance
Cooperative Agreements
Uses and Restrictions
Allowable - All grant funds must be used for items that are necessary and reasonable for the proper and efficient performance of the grant and may only be used for the purposes stated in your grant agreement, work plan, and budget. Items must not be restricted by, and must comply with, all applicable state and federal regulations.

Allocated - Items charged to this grant must be appropriately allocated (pro-rated) between this grant and other funding sources as applicable. This is especially important to describe and document if the item appears to have significant non-grant uses such as a purchase that directly supports many or all hospital programs and is not strictly considered an emergency preparedness capability resource. For example, equipping a conference room with new furniture and computer equipment, so it could also be used as an emergency operations center, still significantly supports all hospital programs with a new conference room. The requested expenses for this must be allocated to show that HPP is only paying its share. For example, if the applicant documented the amounts of non-HPP funds recently spent, or were being budgeted, for the purchase of similar furniture or computer equipment, or otherwise supported the ongoing use of this room (e.g. building, renovation, maintenance, or utility costs for this project, the HPP expenses may be permitted. Without this documented justification - the request may be rejected. On the other hand, the cost of an item strictly considered an emergency preparedness capability resource item, such as an emergency generator, even though it may benefit the entire agency would probably be allowed, except for construction or major building renovation such as foundation work.
Reasonable - The amounts charged for any item must be reasonable. That means the nature and amount of the expense does not exceed what a prudent person under the same circumstances would expend; and that the items are generally recognized as ordinary and necessary for the performance of the grant.

Allowed uses:
Funding may be used for the following:
Building the 4 Hospital Preparedness Capabilities National Standards and may include reasonable, allowable, and allocated staff, travel, supplies and contractual services related to public health emergency response planning, training, and exercising.
Purchase caches of antibiotics for use by first responders and their families to ensure the health and safety of the healthcare workforce.
To supplement - but not supplant - existing state or federal funds with the activities described in the budget.

Prior Approval ONLY
With prior approval only, funds may be used for the following:
Overtime for individuals directly associated (listed in personnel costs) with the award.
Furniture or Equipment.
Lease vehicles to be used as means of transportation for carrying people or goods, e.g., passenger cars or trucks and electrical or gas-driven motorized carts.
Basic (non-motorized) trailers.

Funding Use Prohibitions:
Funds may NOT be used for the following:
No Reimbursement of pre-award costs.
No Purchase of vehicles to be used as means of transportation for carrying people or goods, such as passenger cars or trucks and electrical or gas-driven motorized carts.
No Purchase of clothing such as jeans, cargo pants, polo shirts, jumpsuits, sweatshirts, or T-shirts.
No Purchase or support (feed) animals for labs, including mice.
Funds may not be used to purchase a house or other living quarters for those under

No Construction or major renovations, except for repairs and maintenance.
May not pay the salary of an individual at a rate in excess of Executive Level II or $187, 000 per year.
Other than for normal and recognized executive-legislative relationships, no funds may be used for: publicity or propaganda purposes, for the preparation, distribution, or use of any material designed to support or defeat the enactment of legislation before any legislative body; or for the salary or expenses of any grant or contract recipient, or agent acting for such recipient, related to any activity designed to influence the enactment of legislation, appropriations, regulation, administrative action, or Executive order proposed or pending before any legislative body.
No Research.
No Clinical care.
No Reimbursement of backfilling cost for staff, including healthcare personnel for exercises.
HPP Funding Limitations for Individual Health Care Facilities
Funding may be provided to individual health care entities as long as the funding is used to advance regional, HCC, or health care system wide priorities, and are in line with ASPR’s four health care preparedness and response capabilities.
Funding may NOT be used to comply with CMS conditions of participation, including CMS-3178-F Medicare and Medicaid Programs: Emergency Preparedness Requirements for Medicare and Medicaid Participating Providers and Suppliers.
ASPR encourages HCCs to provide technical assistance to their individual members to assist them with development of emergency plans, developing policies and procedures, communications plans, and training and testing programs.
Eligibility Requirements
An entity may not apply for a grant until the entity has registered and pre-qualified through the Grant Accountability and Transparency Act (GATA) website,, Grantee Links tab. Registration and pre-qualification are required annually. During pre-qualification, verifications are performed including a check of Federal Debarred and Suspended and status on the Illinois Stop Payment List. An automated email notification to the entity alerts them of “qualified” status or informs how to remediate a negative verification (e.g. inactive Dun and Bradstreet, not in good standing with the Secretary of State). A federal Debarred and Suspended status cannot be remediated.
1. Eligible Applicants
An Illinois Licensed Hospital specializing in pediatrics and associated with an Illinois School of Medicine.

Eligible Applicants
Nonprofit Organizations; For-Profit Organizations;
Application and Award Processing
• Applications must be submitted via the Illinois Department of Public Health's Electronic Grant Administration and Management System (EGrAMS), accessible at
• Pre-applications and letters of intent are not required.
• Applications must be fully and properly completed and submitted by the deadline via the Illinois Department of Public Health's Electronic Grants Administration and Management System (EGrAMS), accessible at
• Grantees can use the following reference links to complete the application process in EGrAMS:
• Getting Started in EGrAMS: An Introductory Guide for Applicants
• EGrAMS Instructional Guide: Application Entry and Submission
• EGrAMS FAQs and Common Error Message Guide
• EGrAMS Stage and Status Key
• EGrAMS User Permissions Guide
Assistance Consideration
Since high-speed internet access is not yet universally available for downloading documents or accessing the electronic application, and applicants may have additional accessibility requirements, applicants may request paper copies of materials by contacting:

Theresa Tolar, RN MBA
Hospital Preparedness Program Coordinator
Illinois Department of Public Health
422 S. 5th Street
Springfield, IL 62701
Phone: 217-558-3823
Post Assistance Requirements
Grant Narrative Progress Reports are to be submitted quarterly to the Department in EGrAMS. The narrative report is due 1 month following each quarter.
Grant expenditure reports AND REIMBURSEMENT requests are to be submitted monthly in EGrAMS.
Regulations, Guidelines, Literature
Full details can be found in the ASPR Hospital Preparedness Program Cooperative Agreement as well as

Funding By Fiscal Year
FY 2018 : $248,800
FY 2019 : $248,851
FY 2020 : $248,851
Federal Funding
Notice of Funding Opportunities
Agency IDGrantee NameStart DateEnd DateAmount
07280012HAnn and Robert H. Lurie Children's Hospital of Chicago07/01/201906/30/2020248,851