DHS Cluster Permanent Supportive Housing (PSH) (785)
CSFA Number: 444-22-1253
Agency Name
Department Of Human Services (444)
Agency Identification
DMH
Agency Contact
Barb Roberson
217-557-5876
Barb.roberson@illinois.gov
Short Description
A. Program Description

Scope of Services

There exist a significant number of Williams Class Members who have not been afforded an opportunity to transition from former Institutions of Mental Disease/Nursing Facilities (IMD/NF), now called Specialized Mental Health Rehabilitation Facilities (SMHRF) to the community housing alternatives, specifically into Permanent Supportive Housing (PSH), because their transition needs have been assessed to have greater risks should they move into independent living, individually leased scatter-site rental apartments. These Class Members have been assessed to have presenting problems that include complex medical conditions which require a more intensive amount of medication/medical monitoring or medication administration than is currently available with Assertive Community Treatment resources or they may have functional limitations/skill deficits that periodically require other levels of assistance. Whatever the Class Members presenting circumstance, community agencies have assessed this population as having Complexities Affecting Seamless Transition (CAST) within the existing array of resources. It is suggested that implementing a Permanent Supportive Housing (PSH) Cluster Housing model would be a means to facilitate the transition of more challenging Class Members to their own apartments.


The PSH Cluster Housing model is designed to provide on the premises resource support to Class Members living in their own apartments. This is not a therapeutic environment and staff is not stationed in individual apartments. Direct care services, Assertive Community Treatment, Community Support Team or case management will be provided to the Class Member by a grantee of the Williams community mental health centers. These apartments are "clustered" in close proximity. Ideally, the apartments/units (in compliance with the 25% limitation) will be located in one building or adjacent buildings. The resource support (staff) will be available to respond to requests for assistance should it be initiated by the Class Member. Support staff must have an office in the building and provide the needed support either in the Class Members apartment or staff office. The level of support could include a daily check to make sure the night was spent incident free; providing a reassuring conversation to reduce anxiety; assisting a Class Member who has concerns with meal preparation and cooking or provide assurance that a minor cut does not necessitate a call to 911 or an emergency room visit. The premise of this model is to have on site staff available who can intervene, if necessary or who can call for more clinical intervention, if needed, thus eliminating or minimizing a crisis situation.


Deliverables/Milestones

The Grantee agency will do the following:
1.Hire and maintain a full complement of Rehabilitation Services Associate (RSA) level staff to provide 365 days, 24 hours per day resource supports to the Cluster Housing office within 45 days after notification of the award.
2.Provide orientation to staff on the Williams Consent Decree, the agency's business practices as it relates to work productivity in Cluster Housing and operational protocol.
3.Provide annual training on the expectations of transition; how to help facilitate community resettlement; wellness self-management and principles and practices of recovery; billable vs. non-billable activities and documentation.
4.Establish an interagency agreement with each referring Williams Grantee agency.
5.Provide ongoing non-clinical support to Class Members who have tenancy in the building where the Cluster Housing is located.
6.Assist Class Members with daily activities and skill enhancements, as requested.
7.Assist Class Members to actualize principles of recovery, empowerment and self-sufficiency.
8.Assist Class Members engaged with issues on housing tenancy support in being a good neighbor.
9.Provide ongoing supervision and monitoring of RSA's productivity.
10.Maintain a weekly calendar of special activities to support housing stability of Class Members.
11.Assures ongoing staff development.


Reporting Requirements:
1.Financial Report in accordance with Exhibit C of the grant agreement.
2.Performance Report in accordance with Exhibit E of the grant agreement.
Subject Area
Human Services
Program Function
Housing
Enabling Legislation
Mental Health Community Services Act (405 ILCS 30/)

20 ILCS 1705 Sect. 73(a)
Objectives and Goals
Performance Measures

The Grantee shall submit a quarterly Periodic Performance Report (PPR - GOMBGATU-4001 (N-08-17)) and the Periodic Performance Report Template by Program (PRTP) to the appropriate email address below no later than November 1, February 1, May 1, and August 1. Quarterly report due dates will be adjusted based on award date. Reporting templates and instructions for submitting reports can be found in the Provider section of the DHS website.


PPR and PPRT Email Address for All Grants:

DHS.DMHQuarterlyReports@illinois.gov


The following are included in the reporting template:
1.Number of Rehabilitation Services Associates positions identified to be hired.
2.Number of Rehabilitation Services Associate (RSA) currently employed.
3.Number of staff receiving an initial orientation on the Consent Decree and expectations.
4.Number of staff annually trained in the expectations with transition activities related to Class Members in Cluster Housing units, Wellness and Recovery Action Plan (WRAP) and community resettlement; wellness self-management and principles and practices of recovery; billable vs. non-billable activities and documentation.
5.Number of unduplicated Class Members in the Cluster Housing units.
6.Number of unduplicated Class Members who receive a non-billable support or activity associated with housing tenancy
7.Number of unduplicated Class Members engaged in daily activities or skill enhancements to promote recovery and self-sufficiency.
8.Number of Class Members engaged around problems or issues with housing tenancy.
9.Number of unduplicated Class Members who had a reportable incident, which required assistance from support staff.
10.Number of unduplicated Class Members who had a reportable incident, which require assistance from support staff, documented.
11.Number of supervisory sessions provided to support staff.


Performance Standards
1.90% of RSA staff positions were full at all times.
2.100% of staff hired received an initial orientation on the Williams Consent Decree and expectations.
3.100% of staff annually trained in the expectations with transition activities related to Class Members in Cluster Housing units, Wellness and Recovery Action Plan (WRAP) and community resettlement; wellness self-management and principles and practices of recovery; billable vs. non-billable activities and documentation.
4.100% of Class Members received at least one non-billable support or activity associated with housing tenancy.
5.100% of Class Members engaged in daily activities or skill enhancements to promote recovery and self-sufficiency.
6.100% of reportable incidents with Class Members documented.
7.Ten or more supervisory sessions provided to staff.
Types of Assistance
Direct Payments for Specific Use
Uses and Restrictions
Funding for this award will come from the State's General Revenue Fund and does NOT have a match or cost sharing requirement.

Funding Restrictions
DHS/DMH is not obligated to reimburse applicants for expenses or services incurred prior to the complete and final execution of the grant agreement and filing with the Illinois Office of the Comptroller.

Allowable Costs
Allowable costs are those that are necessary, and reasonable and permissible under the law and can be found in 2 CFR 200 - Subpart E - Cost Principles.

Unallowable Costs
Please refer to 2 CFR 200 - Subpart E - Cost Principles to see a collection of unallowable costs.

Indirect Cost Rate Requirements
Please refer to 2 CFR 200.414 regarding Indirect (F&A) Costs.

In order to charge indirect costs to a grant, agencies must have an annually negotiated indirect cost rate agreement (NICRA). There are three types of NICRAs: a. Federally Negotiated Rate; b. State Negotiated Rate and c. De Minimis Rate

5. Renewals
This program is a 12 month contract with 2, one-year renewal options. Renewals are at the discretion of the DHS/DMH and are contingent on the meeting the following criteria:
a. Applicant has performed satisfactorily during the past six months; b. All required reports have been submitted on time, unless a written exception has been provided by the Division; and c. No outstanding issues are present (i.e. in good standing with all pre-qualification requirements and no outstanding corrective action, etc.)

This program was competitively bid through the Notice of Funding Opportunity (NOFO) process in FY 2019 with 2 one-year extensions. FY 2022 will be considered competitive opportunity.
Eligibility Requirements
C. Eligibility Information
1.Eligible Applicants
This competitive funding opportunity is not limited to those who currently have an award from the Department of Human Services; however, applicants must:
a.Be certified by IDHS as a Community Mental Health Provider or a Community Mental Health Center
b.Be in good-standing with the Illinois Secretary of State (not applicable to governmental entities)
c.Not be on the Federal Excluded Parties List;
d.Not be on the Illinois Stop Payment list;
e.Not be on the Department of Healthcare and Family Services Provider Sanctions List;
f.Complete one Fiscal and Administrative Risk Assessment (ICQ);
g.Complete a Programmatic Risk Assessment for each competitive program;
h.Register and access both the Illinois Department of Human Services Community Service Agreement (CSA) tracking system and the Centralized Repository Vault (CRV);
i.Have a current FEIN Number;
j.Obtain a Dun and Bradstreet University Numbering System (DUNS) number. The DUNS number does not replace an Employer Identification Number. DUNS numbers may be obtained at no cost by calling the DUNS number request line at (866) 705-5711 or by applying online: https://www.dandb.com/. It is recommended that service providers register at least 30 days before the application due date.
k.Register with the System for Award Management (SAM) and maintain an active SAM registration until the application process is complete, and if a grant is awarded, throughout the life of the award. SAM registration must be renewed annually. It is recommended that service providers finalize a new registration or renew an existing one at least two weeks before the application deadline to allow time to resolve any issues that may arise. Applicants must use their SAM-registered legal name and address on all grant applications to DHS.
l.Be able to meet the program goals described in this NOFO



Applicants that do not comply with these requirements by the application deadline are not eligible to receive an award.

1.Cost Sharing or Matching: Not applicable.
2.Indirect Cost Rate: See Section B Funding Information, #4 Indirect Cost Rate Requirements.
Eligible Applicants
Government Organizations; Nonprofit Organizations;
Application and Award Processing
D. Application and Submission Information


1.Address to Request Application Package

Each applicant must have access to the internet. Applicants may obtain application forms at the Division of Mental Health's website. Questions and their respective answers will also be posted on the Division's website http://www.dhs.state.il.us/page.aspx?item=114807. This section will be updated periodically as new questions are received. It is the responsibility of each applicant to monitor that website and comply with any instructions or requirements relating to the NOFO.


2.Content and Form of Application Submission a.Each applicant is required to submit a Uniform Application for State Grant Assistance. This is a 3-page document with the first page already completed by the Division of Mental Health. This document must be signed and dated.
b.Each applicant is required to submit a Proposal i.The proposal shall not exceed 10 pages. Items included as Attachments are NOT included in the page limitations.
ii.The proposal, including Attachments must be sequentially page numbered.
iii.The PDF submission must be on 8 1/2 x 11-inch size paper.
iv.The submission shall include the 3-page Uniform Application and the 10-page proposal.
v.With the exception of letterhead and stationery for letter(s) of support, the entire application and proposal packet should be in black typeface on a white background.
vi.The proposal must be typed single-spaced with 1-inch margins on all sides and 100% magnification.
vii.The submission must be a single document in the following order and submitted to DHS.GrantApp@illinois.gov. ?Completed, signed and dated Uniform Grant Application
?Proposal
?Attachments




3.Budget Requirements a.A budget and budget narrative must be completed in the CSA tracking database.
b.A Budget Template and Instructions can be used as a tool to assist in determining expenses; however, the budget submission must be completed in the CSA Tracking System database. The PDF budget or paper copy will not be accepted.
c.The budget and line item narratives must describe how the specified resources and personnel have been allocated for the services and activities described in the proposal.
d.For Location 1, the budget must only include estimated partial fiscal year expenses for the anticipated term of January 1, 2020 through June 30, 2020.
e.For Location 2, the budget must only include estimated partial fiscal year expenses for the anticipated term of April 1, 2020 through June 30, 2020.


4.Dun and Bradstreet Universal Numbering System (DUNS Number) and a System for Award Management (SAM account). See Section C Eligibility Information, #1 Eligible Applicants, letters j and k.

5.Submission Dates and Times a.To be considered for an award, application materials must be in the possession of the DHS email address DHS.GrantApp@illinois.gov and by the designated date and time listed in Box 17 of this NOFO. Emails into this box are electronically dated and time stamped upon arrival. If an applicant experiences technical difficulties, Barb Roberson must be contacted at Barb.Roberson@illinois.gov prior to the submission deadline. If State systems are deemed to be working properly, it is the applicant's responsibility to ensure their application package arrives at the appropriate email address before the submission deadline date and time.
b.All application materials will only be accepted electronically. Those that are delivered by any other means, and/or late will not be accepted and will be immediately disqualified. DHS/DMH is under no obligation to review applications that do not comply with the above requirements. There will be no exceptions. Applicants will receive an email to notify them that the application was received and if it was received by the due date and time. The email reply will be sent to the original sender of the application and proposal. Applications and proposals received after the due date and time will not be considered for review and funding.
c.Submit the completed application materials as a single document to: DHS.GrantApp@illinois.gov i.Specifically, the subject line of the email MUST state: ?Provider Organization Name
?Funding Opportunity Number (20-444-22-1253-01)
?Contact Name (Barb Roberson)

ii.The submission must include the following: ?Uniform State Grant Application (3-page document)
?Proposal
?Attachments
?Linkage Agreement (if applicable)


d.To be considered, application materials must be emailed by the designated date and time listed above. For your records, please keep a copy of your email submission with the date and time the proposal was submitted, along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the applicant bears the burden of proof that the proposal was received on time at the location listed above.
e.The budget must be entered and submitted in the CSA Tracking System by the deadline listed in Box 17 of this NOFO.
f.The FY 2020 Fiscal and Administrative Risk Assessment, also known as Internal Control Questionnaire (ICQ), must be completed in the Illinois Grantee Portal by the deadline listed in Box 17 of this NOFO.
g.The FY 2020 Programmatic Risk Assessment (PRA) must be completed using the link on the Division of Mental Health's website by the deadline listed in Box 17 of this NOFO.
h.DHS, Division of Mental Health (DMH) anticipates that the term of the agreement resulting from this NOFO for Location 1 will be, January 1, 2020 continuing through June 30, 2020 and will require the mutual consent of both parties, be dependent upon the Grantee's performance and adherence to program requirements and the availability of funds.
i.DHS, DMH anticipates that the term of the agreement resulting from this NOFO for Location 2 will be, April 1, 2020 continuing through June 30, 2020 and will require the mutual consent of both parties, be dependent upon the Grantee's performance and adherence to program requirements and the availability of funds.
j.DHS, DMH may withdraw this Notice of Funding Opportunity at any time prior to the actual time a fully executed agreement is filed with the State of Illinois Comptroller's Office.
k.If it becomes necessary or appropriate for DHS, DMH to change any part of this NOFO, a modification to the NOFO will be available from the DMH website as well as the www.grants.illinois.gov website. In case of such an unforeseen event, DMH will issue detailed instructions on how to proceed.


E. Application Review Information

All applicants must demonstrate that the NOFO requirements are met as identified in Section C, #1, a - l.

The maximum possible score is 50 points. All submissions will be reviewed, evaluated and based on the following criteria:


Criteria

Purpose

Score



Executive Summary

The purpose of this section is for the applicant to

present the agency description, history,

achievements, service description, financial

overview and future plans.
5


Capacity

- Agency Qualifications/

Organizational Capacity

The purpose of this section is for the applicant to

present an accurate picture of the agency's

ability to meet the program requirements.
10

Need - Description of Need

The purpose of this section is for the applicant to

provide a clear and accurate picture of the need

for these services within the community and how

the proposed project will address these needs.
5


Quality - Description of

Program Services

The purpose of this section is for the applicant to

provide a detailed, clear and accurate picture of its

intended program design.
15


Data Collection, Evaluation

and Reporting

To ensure accountability at all levels of service provision,

IDHS is implementing the practice of performance-based

contracting with its Grantee agencies. The articulation

and achievement of measurable outcomes help to ensure

that we are carrying out the most effective programming

possible. At a minimum, Grantees will be expected to collect

and report data indicators and measures as described

in this NOFO.
5

Resource Availability

Describe what resources and other knowledge, skill and

abilities in addition to those specific to the duration of the

funding cycle the applicant possesses or will budget for in

order to support the objective of this program. These may

include, but not limited to the availability of space like

meeting rooms, space to carry out this program, etc.
10

1.Review and Selection Process

Application Materials will be reviewed by a team of DHS/DMH staff familiar with the requirements of the program including services to be performed in specified locations. Scores will then be sent to the Proposal Review Coordinator to be compiled and averaged to produce the final application score. NOTE: Each location site will be scored independently.


Grant applicants not selected to receive funds will receive a non-funding notice via email. Grant applicants wishing to appeal this decision may do so; however competitive program grant appeals are limited to the merit-based evaluation process only. Evaluation scores may not be protested; only the evaluation process is subject to appeal. Review team members will have no conflicts of interest and will read and evaluate proposals independently.


2.Merit-Based Evaluation Appeal Process a.Appeals will be processed in accordance with 44 Il. Adm. Code 7000.350 Merit Based Review of Grant Application g) Appeals Process located at the following link: Merit Based Review of Grant Application - Appeals Process.
b.An appeal must be submitted electronically, in accordance with the grant application document.
c.An appeal must be received within 14 calendar days after the date that the grant award notice has been published.
d.The written appeal shall include at a minimum the following: i.the name and address of the appealing party;
ii.identification of the grant;
iii.a statement of reasons for the appeal

e.Appeals are to be submitted to Barb Roberson, via email, to the following address: Barb.Roberson@illinois.gov


3.Anticipated Announcement
It is anticipated that the Notice of State Award (NOSA) for Location 1 will be made in December 2019. It is anticipated that the NOSA for Location 2 will be made in March 2020.


F. Award Administration Information
1.State Award Notices
Applicants recommended for funding under this NOFO following the above review and selection process will receive a NOSA.
a.The NOSA shall include: i.The terms and conditions of the award.
ii.Specific conditions assigned to the grantee based on the potential grantee answers on the Fiscal and Administrative Risk Assessment (ICQ), Programmatic Risk Assessment and Merit-Based Review Assessment.

b.The NOSA is not an authorization to begin performance or incur costs.
c.After acceptance of the NOSA, announcement of the grant award shall be published by the awarding agency to www.Grants.Illinois.gov.
d.A written Notice of Denial shall be sent to the applicants not receiving awards.


2.Administrative and National Policy Requirements a.The agency awarded these funds shall provide services as set forth in the DHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services including indirect cost rate requirements in Section B: Funding Information, #4 Indirect Cost Rate Requirements.
b.The legal agreement between DHS/DMH and the successful applicant(s) will be the standard DHS Uniform Grant Agreement. If selected for funding, the applicant will be provided a DHS grant agreement for signature and return. A sample of the agreement may be found at http://www.dhs.state.il.us/page.aspx?item=29741.


3.Reporting
Reporting requirement for the grant agreement shall be in accordance with the requirements set forth in Section A, Payment Terms and Performance Measures and shall also comply with the requirements of Exhibits C and E of the Uniform Grant Agreement.


G. State Awarding Agency Contact(s)
1.DMH encourages inquiries concerning this funding opportunity and welcomes the opportunity to answer questions from applicants. Frequently asked Questions and Answers "Q&A" will be posted to the DMH Grant Opportunities website and will be updated periodically. It is the responsibility of the applicant to monitor the website for updated information.
2.If you have questions about this NOFO, please send them via email to Barb Roberson (barb.roberson@illinois.gov) with "NOFO" Number and "NOFO" Name in the subject line of the email.
Assistance Consideration
Serves as Maintenance of Effort to the Federal Substance Abuse and Mental Health Services Administration Community Mental Health Block Grant
Post Assistance Requirements
Payment

Reference the Uniform Grant Agreement, Article IV Payment, Section 4.2 Return of Grant Funds and 4.3 Cash Management Improvement Act of 1990. Payment will be issued monthly and reconciled with reported allowable expenses. Grantee shall submit a quarterly Periodic Financial Report (PFR - GOMBGATU-4002 (N-08-17)) to the appropriate email address below no later than November 1, February 1, May 1, and August 1. Quarterly report due dates will be adjusted based on award date. Reported expenses must be consistent with the approved annual grant budget. Any expenditure variances require prior Grantor approval in accordance with Article VI of the Uniform Grant Agreement to be reimbursable.


PFR Email Address for Williams Consent Decree:

DHS.DMHWilliamsInvoices@Illinois.gov


DMH reporting templates and detailed instructions for submitting reports can be found in the Provider section of the DHS website.

The Grantee shall submit a quarterly Periodic Performance Report (PPR - GOMBGATU-4001 (N-08-17)) and the Periodic Performance Report Template by Program (PRTP) to the appropriate email address below no later than November 1, February 1, May 1, and August 1. Quarterly report due dates will be adjusted based on award date. Reporting templates and instructions for submitting reports can be found in the Provider section of the DHS website.


PPR and PPRT Email Address for All Grants:

DHS.DMHQuarterlyReports@illinois.gov
Regulations, Guidelines, Literature
Title 59: Mental Health of the Administrative Code

2 CFR 200/45 CFR Part 75 Uniform Administrative Requirements, Cost Principles, and Audit Requirements

DHS/DMH Attachment B
DHS/DMH Program Manual

H. Other Information, if applicable
1.DMH reserves the right to request additional information that could assist with its award decision. Applicants are expected to provide the additional information within a reasonable period. Failure to provide the information could result in the rejection of the proposal.
2.The release of this Notice of Funding Opportunity does not compel DMH to make an award.
3.This funding opportunity is considered a new application.
4.Useful websites a.Grant Accountability and Transparency Act website: https://www.illinois.gov/sites/gata/Pages/default.aspx
b.Illinois Grant Accountability and Transparency Act (GATA) (30ILCS 708/)
http://ilga.gov/legislation/ilcs/ilcs3.asp?ActID=3559&ChapterID=7

c.CFR 200 Electronic Code of Federal Regulations http://www.ecfr.gov/
d.Illinois Administrative Code Part 7000 - Grant Accountability and Transparency Act (44 Ill. Adm. Code Part 7000) ftp://www.ilga.gov/JCAR/AdminCode/044/04407000sections.html
e.Uniform Administrative Requirements, Cost Principles and Audit Requirements (2 CFR 200) https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl
f.OMB Uniform Guidance https://www.grants.gov/web/grants/learn-grants/grant-policies/omb-uniform-guidance-2014.html.
g.DHS website: www.dhs.state.il.us
h.Grant Opportunities Website: http://www.dhs.state.il.us/page.aspx?item=114807
i.CSA tracking database: CSA Tracking System



Mandatory Forms/Prerequisites Required for All Potential Grantees
1.Uniform State Grant Application
2.Proposal
3.Budget completed in the CSA Tracking System.
4.The FY 2020 Fiscal and Administrative Risk Assessment, also known as Internal Control Questionnaire (ICQ)
5.The FY 2020 Programmatic Risk Assessment (PRA)
6.Be registered and have a System for Award Management (SAM) Account
7.Be certified by IDHS as a Community Mental Health Provider or a Community Mental Health Center
8.Be in good-standing with the Illinois Secretary of State (not applicable to governmental entities)
9.Not be on the Federal Excluded Parties List;
10.Not be on the Illinois Stop Payment list;
11.Not be on the Department of Healthcare and Family Services Provider Sanctions List;
12.Register and access both the Illinois Department of Human Services Community Service Agreement (CSA) tracking system and the Centralized Repository Vault (CRV);
13.Obtain a Dun and Bradstreet University Numbering System (DUNS) number.
Federal Funding
None
Notice of Funding Opportunities
Agency IDAward RangeApplication Range
Details19-444-22-1253-01$362184 - $37710602/02/2018 - 03/19/2018 : 5:00pm
Details20-444-22-1253-01Not Applicable10/09/2019 - 11/07/2019 : 5:00 PM
Agency IDGrantee NameStart DateEnd DateAmount
45CYB03175-45CYB03175THE THRESHOLDS07/01/201906/30/2020543,071
45CYB03370-45CYB03370TRILOGY, INC.07/01/201906/30/2020381,489
45CYB04049-45CYB04049ENVISION UNLIMITED01/01/202006/30/2020218,430
45CYB04048-45CYB04048ENVISION UNLIMITED04/01/202006/30/202099,301