Crisis Residential (860)
CSFA Number: 444-22-1205
Agency Name
Department Of Human Services (444)
Agency Identification
DMH
Agency Contact
Barb Roberson
(217) 557-5876
barb.roberson@illinois.gov
Short Description
Scope of Services
The Grantee shall deliver recovery-oriented crisis residential level of care to eligible adults with Serious Mental Illness (SMI). This residential housing will provide short-term continuous supervision, crisis intervention, assessment, and treatment in a community Grantee- controlled facility crisis beds that are part of or linked to Crisis Intervention Services.
Exhibit B – Deliverables
The Grantee shall deliver crisis residential care to eligible individuals who meet medical necessity criteria.
The Grantee must have at least one awake, onsite staff person available, onsite nursing services, and access to on-call psychiatric services 24 hours a day, 7 days a week. This intense, rapid response service is highly focused on assessment, diagnosis, therapeutic intervention and stabilization of the presenting psychiatric crisis so the individuals may return to a less restrictive residential setting.
This program shall fund the non-rehabilitative and non-therapeutic costs, such as facility depreciation or rent, utilities, food for clients and personnel costs, associated with providing this level of care.
The Grantee shall exhaust all other resources, including but not limited to Medicaid, Medicare or other insurance, to assure that DHS/DMH is the funder of last resort for this level of care. Grantee shall comply with all requirements of the Program Manual, including but not limited to Grantee monitoring and utilization management.
Reporting Requirements:
1. Financial Report in accordance with Exhibit C.
2. Performance Report in accordance with Exhibit E.
Exhibit C – Payment
Reference the Uniform Grant Agreement, Article IV Payment, Section 4.2 Return of Grant Funds and 4.3 Cash Management Improvement Act of 1990. Payment will be issued monthly and reconciled with reported allowable expenses. Grantee shall submit a quarterly Periodic Financial Report (GOMBGATU-4002 (N-08-17)) to the appropriate email address below no later than November 1, February 1, May 1, and August 1. Reported expenses should be consistent with the approved annual grant budget. Any expenditure variances require prior Grantor approval in accordance with Article VI of the Uniform Grant Agreement to be reimbursable.

PFR Email Address for General Grants:
DHS.DMHQuarterlyReports@illinois.gov

PFR Email Address for Williams Consent Decree: DHS.DMHWilliamsInvoices@Illinois.gov

PFR Email Address for Colbert Consent Decree:
DHS.DMHColbertInvoices@illinois.gov


DMH reporting templates and detailed instructions for submitting reports can be found in the Provider section of the DHS website.

Exhibit E – Performance Measures
The Grantee shall submit quarterly Periodic Performance Report (GOMBGATU-4001 (N-08-17)) and the Periodic Performance Report Template by Program (PRTP) to the appropriate email address below no later than November 1, February 1, May 1, and August 1. Reporting templates and instructions for submitting reports can be found in the Provider section of the DHS website.

PPR and PPRT Email Address for All Grants:
DHS.DMHQuarterlyReports@illinois.gov


The following are included in the reporting template:
1. Number of individuals served.
2. Number of individuals for whom nights of care are necessary.
3. Number of nights of care provided in the reporting period.
4. Amount of available capacity for this level of care in the report period.
5. Number of weeks in report period.
6. Number of weeks in report period where at least one awake, onsite staff person was available.
7. Number of weeks with at least 40 hours of onsite nursing services available.
8. Number of weeks where there was access to on-call psychiatric service 24 hours a day, 7 days a week.

Exhibit F – Performance Standards
1. 100% of nights of care that are necessary, are provided.
2. 50% or more of the available capacity for this level of care is utilized in report period.
3. 100% of weeks in report period had at least one awake, onsite staff person available.
4. 100% of weeks had at least 40 hours of onsite nursing services available.
5. 100% of weeks where there was access to on-call psychiatric service 24 hours a day, 7 days a week.
Subject Area
Human Services
Program Function
Housing
Enabling Legislation
Mental Health Community Services Act (405 ILCS 30/)

Public Health Service Act, Subpart 1 and III, Title XIX, Part B.
Objectives and Goals
The Grantee shall deliver crisis residential care to eligible individuals who meet medical necessity criteria.
The Grantee must have at least one awake, onsite staff person available, onsite nursing services, and access to on-call psychiatric services 24 hours a day, 7 days a week. This intense, rapid response service is highly focused on assessment, diagnosis, therapeutic intervention and stabilization of the presenting psychiatric crisis so the individuals may return to a less restrictive residential setting.
This program shall fund the non-rehabilitative and non-therapeutic costs, such as facility depreciation or rent, utilities, food for clients and personnel costs, associated with providing this level of care.
The Grantee shall exhaust all other resources, including but not limited to Medicaid, Medicare or other insurance, to assure that DHS/DMH is the funder of last resort for this level of care. Grantee shall comply with all requirements of the Program Manual, including but not limited to Grantee monitoring and utilization management.
Reporting Requirements:
1. Financial Report in accordance with Exhibit C.
2. Performance Report in accordance with Exhibit E.
Types of Assistance
Formula Grants
Uses and Restrictions
Funding Restrictions
DHS/DMH is not obligated to reimburse applicants for expenses or services incurred prior to the complete and final execution of the grant agreement and filing with the Illinois Office of the Comptroller.

Allowable Costs
Allowable costs are those that are necessary, and reasonable and permissible under the law and can be found in 2 CFR 200 - Subpart E - Cost Principles.

Unallowable Costs
Please refer to 2 CFR 200 - Subpart E - Cost Principles to see a collection of unallowable costs.

Indirect Cost Rate Requirements
Please refer to 2 CFR 200.414 regarding Indirect (F&A) Costs.

In order to charge indirect costs to a grant, agencies must have an annually negotiated indirect cost rate agreement (NICRA). There are three types of NICRAs: a. Federally Negotiated Rate; b. State Negotiated Rate and c. De Minimis Rate
Eligibility Requirements
All Applicants must make certain the following are completed before an award can be made.
1. Complete and submit a Grant Application to DHS.GrantApp@illinois.gov. Each application must be sent in a separate email. Links are provided under the "GA" column at http://www.dhs.state.il.us/page.aspx?item=120031. Page 1 of the applications are pre-populated.
a. The subject line of the email MUST state:
i. Provider Organization Name
ii. CSFA Number (444-22-XXXX)
iii. Contact Name (Barb Roberson)
2. Complete and submit the Fiscal and Administrative Risk Assessment, also known as the ICQ, (short for Internal Control Questionnaire). This is done only once per entity per fiscal year via the GATA Grantee Portal https://www2.illinois.gov/sites/GATA/Pages/default.aspx. While it does not have to be completed prior to submitting the application, this step must be done before an applicant or their application can be considered for an award.
3. Complete and Submit the Programmatic Risk Assessment (PRA) for each grant opportunity. Links are provided under the "PRA" column below;
4. Complete and submit the FY 2021 Uniform Grant Budget in the IDHS CSA Tracking System (http://www.dhs.state.il.us/page.aspx?item=61069)

In addition, the following are eligibility requirements:
a. Register with the Illinois Grant Accountability and Transparency Act Grantee Portal.
b. Have a current DUNS number;
c. Have a current FEIN Number;
d. Have a current System for Award Management Account SAM.gov account;
e. Be in Good Standing with the Illinois Secretary of State, (government entities are exempt);
f. Register and access both the Illinois Department of Human Services Community Service Agreement (CSA) tracking system and the Centralized Repository Vault (CRV);
g. If indirect costs are included in the budget, have an annually negotiated indirect cost rate agreement (NICRA).
h. Not be on the Department of Healthcare and Family Services Provider Sanctions list;
i. Not be on the Federal Excluded Parties List.

Eligible Applicants
Government Organizations; Nonprofit Organizations;
Application and Award Processing
1. Complete and submit a Grant Application to DHS.GrantApp@illinois.gov. Each application must be sent in a separate email. Links are provided under the "GA" column at http://www.dhs.state.il.us/page.aspx?item=120031. Page 1 of the applications are pre-populated.
a. The subject line of the email MUST state:
i. Provider Organization Name
ii. CSFA Number (444-22-XXXX)
iii. Contact Name (Barb Roberson)
2. Complete and submit the Fiscal and Administrative Risk Assessment, also known as the ICQ, (short for Internal Control Questionnaire). This is done only once per entity per fiscal year via the GATA Grantee Portal https://www2.illinois.gov/sites/GATA/Pages/default.aspx. While it does not have to be completed prior to submitting the application, this step must be done before an applicant or their application can be considered for an award.
3. Complete and Submit the Programmatic Risk Assessment (PRA) for each grant opportunity. Links are provided under the "PRA" column below;
4. Complete and submit the FY 2021 Uniform Grant Budget in the IDHS CSA Tracking System (http://www.dhs.state.il.us/page.aspx?item=61069)
Assistance Consideration
Statutory Formula: Title XIX, Part B, Subpart I and III, Public Law 106-310.

This program has no matching requirements.

This program has MOE requirements, see funding agency for further details. Under 42 USC, 300x-4(b), States are required to maintain aggregate State expenditures for authorized activities at a level that is not less than the average level of such expenditures maintained by the State for the 2-year period preceding the fiscal year for which the State is applying for the grant.
Post Assistance Requirements
Reporting Requirements
1. Financial Report in accordance with Payments
2. Performance Report in accordance with Performance Measures.
DMH reporting templates and detailed instructions for submitting reports can be found in the Provider section of the IDHS website at http://www.dhs.state.il.us/page.aspx?item=95429. FY21 reports will be uploaded prior to the due date of the first report.
Regulations, Guidelines, Literature
Title 59: Mental Health of the Administrative Code

45 CFR Part 96; also portions of 2 CFR Part 200/45 CFR Part 75.

DHS/DMH Attachment B
DHS/DMH Program Manual

Federal Funding
Notice of Funding Opportunities
None
Agency IDGrantee NameStart DateEnd DateAmount
45CYB00753-45CYB00753ROSECRANCE, INC.07/01/201906/30/20201,353,982
45CYB00089-45CYB00089Chestnut Health Systems, Inc.07/01/201906/30/20201,061,091
45CYB00906-45CYB00906CENTERSTONE OF ILLINOIS INC07/01/201906/30/2020567,740
45CYB00307-45CYB00307GRAND PRAIRIE SERVICES07/01/201906/30/2020467,504
45CYB00302-45CYB00302Heritage Behavioral Health Center, Inc.07/01/201906/30/2020446,914