Consent Decree Training Institute (793)
CSFA Number: 444-22-1197
Agency Name
Department Of Human Services (444)
Agency Identification
DMH
Agency Contact
Barb Roberson
217-557-5876
barb.roberson@illinois.gov
Short Description
Exhibit A – Scope of Services
The Consent Decree Training Institute will build upon an existing commitment to provide training and support workforce development that will enhance the State’s efforts to comply with the federal requirements of the Williams and Colbert Consent Decrees. These trainings will enhance the capability of community agencies to better offer and support community-based living options and choices for Williams and Colbert Class Members. Under the Williams Consent Decree, the Class Members are transitioning from designated institutional settings, Specialized Mental Health Rehabilitation Facilities (SMHRFs), located in Cook County (17), Kankakee County (2), Lake County (3) and the cities of Peoria and Decatur. The primary mission of the Training Institute is to support the development and clinical aptitude of the community-based workforce, which includes state officials and other Grantee entities, while offering technical assistance to the state through fostering the use of informatics.

Exhibit B – Deliverables
The Grantee will provide the following supports and services:

Training
1. Training in classroom settings,
2. Distance-learning, using webinars, Ted talks and YouTube videos, etc.,
3. E-learning, on-line courses and /or computer- based modules that afford individuals the opportunity to learn at their own pace,
4. Conferences for participation in learning activities,
5. Context to upgrade skill sets of clinicians in the community
6. Evaluation of collective training events

Training may include train-the-trainer models and will be accompanied by assessments of training effectiveness. The Grantee will leverage existing curricula, trainings and partnerships to satisfy these requirements.

Technical Assistance
1. Access to national experts in a number of critical service delivery areas.
2. Identify and create consultative opportunities to the state with a wide array of subject matter experts.

Reporting Requirements:
1. Financial Report in accordance with Exhibit C.
2. Performance Report in accordance with Exhibit E.

Exhibit C – Payment
Reference the Uniform Grant Agreement, Article IV Payment, Section 4.3 Cash Management Improvement Act of 1990 and Section 4.7 Timely Billing Required. Grantee shall submit allowable grant expenses on the appropriate DMH invoice template within 30 days of the end of the service quarter to the email address indicated on the template no later than November 1, February 1, May 1, and August 1. Invoiced expenses should be consistent with the approved annual grant budget. Any expenditure variances require prior Grantor approval in accordance with Article VI of the grant agreement to be reimbursable. All invoices shall be HIPPA compliant and encrypted utilizing DHS approved encryption software if so indicated on the invoice template. Invoices shall serve as the request for reimbursement as well as the Periodic Financial Report.

DMH invoice templates can be found in the Provider section of the DHS website.

Exhibit E – Performance Measures

The Grantee shall submit quarterly Periodic Performance Report (GOMBGATU-4001 (N-08-17)) and the Periodic Performance Report Template by Program (PRTP) to the appropriate email address below no later than November 1, February 1, May 1, and August 1. Reporting templates and instructions for submitting reports can be found in the Provider section of the DHS website.

PPR and PPRT Email Address for All Grants:
DHS.DMHQuarterlyReports@illinois.gov

The following are included in the reporting template:

1. Number of training curriculum completed, for the quarter

2. Number of in classroom training sessions held during the quarter

3. Number of E-line courses completed during the quarter

4. Number of Webinars held during the quarter

5. Number of TA consultative opportunities for a Grantee entity (on site) or service design implementation held during the quarter at the request of DMH or IDoA.

6. Average Number of individuals participating in training, including classroom and web-based sessions.

Exhibit F – Performance Standards
1. Four curricula completed during the quarter

2. Two or more Class room training sessions offered during each quarter.

3. E-line courses posted after each training session.

4. One or more Subject-matter Webinar (E-line course or other applicable application) held during the quarter, based on guidance from DMH.

5. One or more TA consultation for a Grantee entity (on site) or service design implementation held during the quarter at the request of DMH or IDoA.

6. A minimum of 40 people participated in each classroom and web-based training session
Subject Area
Human Services
Program Function
Health
Enabling Legislation
Mental Health Community Services Act (405 ILCS 30/)

20 ILCS 1705 Sect. 73(a)
Objectives and Goals
Grantee will provide training and support workforce development that will enhance the State of Illinois’ efforts to comply with the federal requirements of the Williams and Colbert Consent Decrees. The trainings will also enhance the capability of community mental health agencies to better offer and support community-based living options and choices for the Williams and Colbert Class Members.

Types of Assistance
Direct Payments for Specific Use
Uses and Restrictions
Williams Class Members
Eligibility Requirements
Grantees delivering community services to consumers and receiving funding under this contract must be:
Certified under 59 Ill. Admin. Code 132, and
Enrolled with the Department of Healthcare and Family Services

Grantees must serve Community Agencies’ staff and state officials and staff to educate and develop the workforce - Williams Class Members.

Entity authentication - This validates the registrant's relationship to the specified organization by utilizing this link: https://cmspublic.illinois.gov/accounts A personal or business email address is required to establish an account. This authentication verifies the relationship between an individual and the organization they represent. This is performed once for each individual associated with a registration.
An entity may not apply for a grant until the entity has registered and pre-qualified through the Grant Accountability and Transparency Act (GATA) website, www.grants.illinois.gov, Grantee Links tab.
Registration and pre-qualification are required annually.
During pre-qualification, verifications are performed including a check of federal Debarred and Suspended and status on the Illinois Stop Payment List.
An automated email notification to the entity alerts the entity of "qualified" status or informs them how to remediate a negative verification (e.g., inactive DUNS, not in good standing with the Secretary of State).
A federal Debarred and Suspended status cannot be remediated.

Eligible Applicants
Government Organizations;
Application and Award Processing
Pre-application Coordination
Applicant agencies may not be eligible for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov
During pre-qualification, Dun and Bradstreet verifications are performed including a check of Debarred and Suspended status and good standing with the Secretary of State. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire. If applicable, the agency will be notified that it is ineligible for award as a result of the Dun and Bradstreet verification. The entity will be informed of corrective action needed to become eligible for a grant award.

Award Procedure
A Notice of State Award (NOSA) will be issued to grantees that have successfully completed all grant award requirements. Based on the NOSA, the grantee is positioned to make an informed decision to accept the grant award. The NOSA shall include: a) The terms and condition of the award, and b) Specific conditions assigned to the grantee based on the fiscal and administrative risk assessment. Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov
Assistance Consideration
Serves as Maintenance of Effort to the Federal Substance Abuse and Mental Health Services Administration Community Mental Health Block Grant
Post Assistance Requirements
a) Reporting
The Grantee shall report quarterly allowable grant expenses on the appropriate DMH reporting template to the DMH program contact no later than November 1, February 1, May 1, and August 1, and reported expenses should be consistent with the submitted annual grant budget. If any budget variances are noted, the DMH program contact may request that the provider submit a revised grant budget before subsequent monthly payments will be made. DMH program contacts and reporting templates can be found in the Provider section of the DHS website.

The Grantee shall report quarterly performance on the appropriate DMH reporting template to the DMH program contact no later than November 1, February 1, May 1, and August 1. DMH program contacts and reporting templates can be found in the Provider section of the DHS website.

b) Audits
Grantee shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 USC 7501-7507) and subpart F of 2 CFR Part 200, and the audit rules set forth by the Governor’s Office of Management and Budget. See 30 ILCS 708/65(c).

c) Records
Grantee shall maintain for three (3) years from the date of submission of the final expenditure report, adequate books, all financial records and, supporting documents, statistical records, and all other records pertinent to this Award, adequate to comply with 2 CFR 200.333, unless a different retention period is specified in 2 CFR 200.333. If any litigation, claim or audit is started before the expiration of the retention period, the records must be retained until all litigation, claims or audit exceptions involving the records have been resolved and final action taken.




Regulations, Guidelines, Literature
Title 59: Mental Health of the Administrative Code

2 CFR 200/45 CFR Part 75 Uniform Administrative Requirements, Cost Principles, and Audit Requirements

DHS/DMH Attachment B
DHs/DMH Program Manual
Federal Funding
None
Notice of Funding Opportunities
None
Agency IDGrantee NameStart DateEnd DateAmount
45CYB03863-45CYB03863THE BOARD OF TRUSTEES OF THE UNIVERSITY OF ILLINOI07/01/201906/30/2020139,154