HPP-Community Health Centers
CSFA Number: 482-00-1066
Agency Name
Department Of Public Health (482)
Agency Contact
Kim Stumpf
Short Description
The purpose of this grant is exclusively to fund the grantee’s performance of the services described herein during the term of this grant.

The focus of the Community Health Center Preparedness 2018 grant is to provide emergency management training and technical assistance to Community Health Centers in Illinois.

The goal is to increase statewide participation of Community Health Centers in public health and healthcare system emergency preparedness.
Subject Area
Program Function
Disaster Prevention and Relief
Enabling Legislation
SEC 391(A) 317(K) of PHS 42 U.S.C. SEC 241A 247B.
Objectives and Goals
Ensure the readiness of Community Health Centers in the state of Illinois and defining roles and responsibilities of these partners during disasters.
Types of Assistance
Cooperative Agreements
Uses and Restrictions
ALLOWABLE: All grant funds must be used for items that are necessary and reasonable for the proper and efficient performance of the grant and may only be used for the purposed stated in your grant agreement, work plan, and budget. Items must not be restricted by, and must comply with, all applicable state and federal regulations.

ALLOCATED: Items charged to this grant must be appropriately allocated (pro-rated) between this grant and other funding sources as applicable. This is especially important to describe and document if the item appears to have significant non-grant uses such as a purchase that directly supports many or all hospital programs and is not strictly considered an emergency preparedness capability resource. For example, equipping a conference room with new furniture and computer equipment to also be used as an emergency operations center, still significantly supports all hospital programs with a new conference room. The requested expenses for this must be allocated to show that HPP is only paying its share. For example, if the applicant documented the amounts of non-HPP recently spent, or were being budgeted, for the purchase of similar furniture or computer equipment, or otherwise supported the ongoing use of this room (e.g. building, renovation, maintenance, or utility costs for this project, the HPP expenses may be permitted. Without this documented justification, the request may be rejected. On the other hand, the cost of an item strictly considered an emergency preparedness capability resource item, such as an emergency generator, even though it may benefit the entire agency would probably be allowed, except for construction or major building renovation such as foundation work.

REASONABLE: The amounts charged for any item must be reasonable. That means the nature and amount of the expense does not exceed what a prudent person under the same circumstances would expend; and that the items are generally recognized as ordinary and necessary for the performance of the grant.

ALLOWED USES: Funding may be used for the following:

• building the 4 Hospital Preparedness Capabilities National Standards and may include reasonable, allowable and allocated staff, travel, supplies and contractual services related to public health emergency response planning, training, and exercising. Purchase caches of antibiotics for use by first responders and their families to ensure the health and safety of the healthcare workforce.
• To supplement, but not supplant, existing state or federal funds with the activities described in the budget.

PRIOR APPROVAL ONLY: With prior approval, funds may be used for the following:

• Overtime for individuals directly associated (listed in personnel costs) with the award.
• Furniture or equipment
• Lease vehicles to be used as a means of transportation for carrying people or goods, e.g., passenger cars or trucks and electrical or gas-driven motorized carts.

FUNDING USE PROHIBITIONS: Funds may NOT be used for the following:

• No reimbursement of pre-award costs.
• No purchase of vehicles to be used as a means of transportation for carrying people or goods such as passenger cars or trucks and electrical or gas driven motorized carts.
• No purchase of clothing such as jeans, cargo pants, polo shirts, jumpsuits, sweatshirts, or T-shirts.
• No purchase or support (feed) animals for labs, including mice.
• May not be used to purchase a house or other living quarter
• for those under quarantine.
• No construction or major renovations, except for repairs and maintenance. May not pay the salary of an individual at a rate in excess of Executive Level II or $187,000 per year.

Other than for normal and recognized executive-legislative relationships, no funds may be used for publicity or propaganda purposes, for the preparation, distribution, or use of any material designed to support or defeat the enactment of legislation before any legislative body; or for the salary or expenses of any grant or contract recipient, or agent acting for such recipient, related to any activity designed to influence the enactment of legislation, appropriations, regulation, administrative action, or Executive order proposed or pending before any legislative body. No research. No clinical care.

No reimbursement of backfilling cost for staff, including healthcare personnel for exercises. HPP funding limitations for individual health care facilities funding may be provided to individual health care entities as long as the funding is used to advance regional, HCC, or health care system wide priorities, and are in line with ASPRs four health care preparedness and response capabilities. Funding may not be used to comply with CMS conditions of participation, including CMS-3178-F Medicare and Medicaid programs: Emergency Preparedness Requirements for Medicare and Medicaid Participating Providers and Suppliers. ASPR encourages HCCs to provide technical assistance to their individual members to assist them with development of emergency plans, developing policies and procedures, communications plan and training and testing programs.
Eligibility Requirements
Illinois Primary Health Care Association
Eligible Applicants
Nonprofit Organizations;
Application and Award Processing
No pre-application coordination. IPHCA completes application by deadline that includes annual work plan and budget in EGrAMS online. Applications are reviewed by IDPH for eligibility, compliance with state and federal grant regulations and correctness.
Assistance Consideration
Flat amount
Post Assistance Requirements
• A completed reimbursement certification form is required prior to the release of the funds

• Quarterly narrative progress reports,
Regulations, Guidelines, Literature
Funding By Fiscal Year
FY 2018 : $40,000
FY 2019 : $40,000
Federal Funding
Notice of Funding Opportunities
Agency IDGrantee NameStart DateEnd DateAmount
07280013HIllinois Primary Health Care Association07/01/201906/30/202050,000