Hospital Preparedness- IL Medical Emergency Response Team
CSFA Number: 482-00-1062
Agency Name
Department Of Public Health (482)
Agency Contact
Keturah Tracy
217-558-3525
keturah.tracy@illinois.gov
Short Description
Illinois Medical Emergency Response Team is to collaborate with the Hospitals Preparedness program to maintain 24 hour operational readiness to lend medical assistance in times of disaster throughout the State of Illinois, enhance awareness in the community through education and training, and to collaborate with other preparedness agencies to enhance the overall capability of the State of Illinois to respond to public health and healthcare disaster emergencies.
Subject Area
Public Safety
Program Function
Disaster Prevention and Relief
Enabling Legislation
Section 319C-1 of the Public Health Service Act
Objectives and Goals
Objective 1: The Grantee will coordinate with the Department to sustain or build the foundation for medical care and readiness in Illinois by providing for a stable organizational infrastructure to support the ongoing operation of the Illinois Medical Emergency Response Team (IMERT) Program and ensure that necessary staff, volunteers, equipment, supplies, and commodities are readily available for health and medical disaster responses.
Objective 2: The Grantee will coordinate with the Department to participate on committees, workgroups, and special projects as requested and available.
Objective 3: The Grantee will coordinate with the Department to sustain or build the coordination of a public health and/or a healthcare and medical response.
Objective 4: Document progress though the submission of detailed quarterly written reports in EGrAMS.
Types of Assistance
Cooperative Agreements
Uses and Restrictions
Allowable - All grant funds must be used for items that are necessary and reasonable for the proper and efficient performance of the grant and may only be used for the purposes stated in your grant agreement, work plan, and budget. Items must not be restricted by, and must comply with, all applicable state and federal regulations.

Allocated - Items charged to this grant must be appropriately allocated (pro-rated) between this grant and other funding sources as applicable. This is especially important to describe and document if the item appears to have significant non-grant uses such as a purchase that directly supports many or all hospital programs and is not strictly considered an emergency preparedness capability resource. For example, equipping a conference room with new furniture and computer equipment, so it could also be used as an emergency operations center, still significantly supports all hospital programs with a new conference room. The requested expenses for this must be allocated to show that HPP is only paying its share. For example, if the applicant documented the amounts of non-HPP funds recently spent, or were being budgeted, for the purchase of similar furniture or computer equipment, or otherwise supported the ongoing use of this room (e.g. building, renovation, maintenance, or utility costs for this project, the HPP expenses may be permitted. Without this documented justification - the request may be rejected. On the other hand, the cost of an item strictly considered an emergency preparedness capability resource item, such as an emergency generator, even though it may benefit the entire agency would probably be allowed, except for construction or major building renovation such as foundation work.

Reasonable - The amounts charged for any item must be reasonable. That means the nature and amount of the expense does not exceed what a prudent person under the same circumstances would expend; and that the items are generally recognized as ordinary and necessary for the performance of the grant.

Allowed uses:
Funding may be used for the following:
Building the 4 Hospital Preparedness Capabilities National Standards and may include reasonable, allowable, and allocated staff, travel, supplies and contractual services related to public health emergency response planning, training, and exercising.
Purchase caches of antibiotics for use by first responders and their families to ensure the health and safety of the healthcare workforce.

To supplement - but not supplant - existing state or federal funds with the activities described in the budget.

Prior Approval ONLY
With prior approval only, funds may be used for the following:
Overtime for individuals directly associated (listed in personnel costs) with the award.
Furniture or Equipment.

Lease vehicles to be used as means of transportation for carrying people or goods, e.g., passenger cars or trucks and electrical or gas-driven motorized carts.

Basic (non-motorized) trailers.

Funding Use Prohibitions:

Funds may NOT be used for the following:

No Reimbursement of pre-award costs.

No Purchase of vehicles to be used as means of transportation for carrying people or goods, such as passenger cars or trucks and electrical or gas-driven motorized carts.

No Purchase of clothing such as jeans, cargo pants, polo shirts, jumpsuits, sweatshirts, or T-shirts.

No Purchase or support (feed) animals for labs, including mice.

Funds may not be used to purchase a house or other living quarters for those under
quarantine.

No Construction or major renovations, except for repairs and maintenance.

May not pay the salary of an individual at a rate in excess of Executive Level II or $187, 000 per year.

Other than for normal and recognized executive-legislative relationships, no funds may be used for: publicity or propaganda purposes, for the preparation, distribution, or use of any material designed to support or defeat the enactment of legislation before any legislative body; or for the salary or expenses of any grant or contract recipient, or agent acting for such recipient, related to any activity designed to influence the enactment of legislation, appropriations, regulation, administrative action, or Executive order proposed or pending before any legislative body.

No Research.

No Clinical care.

No Reimbursement of backfilling cost for staff, including healthcare personnel for exercises.

HPP Funding Limitations for Individual Health Care Facilities
Funding may be provided to individual health care entities as long as the funding is used to advance regional, HCC, or health care system wide priorities, and are in line with ASPR’s four health care preparedness and response capabilities.
Funding may NOT be used to comply with CMS conditions of participation, including CMS-3178-F Medicare and Medicaid Programs: Emergency Preparedness Requirements for Medicare and Medicaid Participating Providers and Suppliers.
ASPR encourages HCCs to provide technical assistance to their individual members to assist them with development of emergency plans, developing policies and procedures, communications plans, and training and testing programs.
Eligibility Requirements
An entity may not apply for a grant until the entity has registered and pre-qualified through the Grant Accountability and Transparency Act (GATA) website, www.grants.illinois.gov, Grantee Links tab. Registration and pre-qualification are required annually. During pre-qualification, verifications are performed including a check of Federal Debarred and Suspended and status on the Illinois Stop Payment List. An automated email notification to the entity alerts them of “qualified” status or informs how to remediate a negative verification (e.g. inactive Dun and Bradstreet, not in good standing with the Secretary of State). A federal Debarred and Suspended status cannot be remediated.
Eligible Applicants
Nonprofit Organizations;
Application and Award Processing
Applications must be submitted via the Illinois Department of Public Health's Electronic Grants Administration and Management System (EGrAMS), accessible at idphgrants.com.
Pre-applications and letters of intent are not required.
Applications must be fully and properly completed and submitted by the deadline via the Illinois Department of Public Health's Electronic Grants Administration and Management System (EGrAMS), accessible at idphgrants.com
Assistance Consideration
Funding may be provided to individual health care entities as long as the funding is used to advance regional, HCC, or health care system wide priorities, and are in line with ASPR’s four health care preparedness and response capabilities.
Funding may NOT be used to comply with CMS conditions of participation, including CMS-3178-F Medicare and Medicaid Programs: Emergency Preparedness Requirements for Medicare and Medicaid Participating Providers and Suppliers.
ASPR encourages HCCs to provide technical assistance to their individual members to assist them with development of emergency plans, developing policies and procedures, communications plans, and training and testing programs.
Post Assistance Requirements
Quarterly Work Plan Reports and monthly expenditure reports are required.
Regulations, Guidelines, Literature
Full details can be found in the ASPR Hospital Preparedness Program Cooperative Agreement and supplemental documents can be found at https://www.phe.gov/Preparedness/planning/hpp/Pages/default.aspx , free of charge
Funding By Fiscal Year
FY 2018 : $360,000
FY 2019 : $360,000
FY 2020 : $440,000
Federal Funding
Notice of Funding Opportunities
None
Agency IDGrantee NameStart DateEnd DateAmount
97280014GIMERT07/01/201806/30/2020480,000
07280014HIMERT07/01/201906/30/2020440,000