HIV Prevention Regional Implementation Grant
CSFA Number: 482-00-1038
Agency Name
Department Of Public Health (482)
Agency Contact
Carolyn Haberman
(217) 557-3670
Short Description
HIV Prevention Regional Grant funds are granted to eight regional lead agencies which fund and monitor provision of High Impact HIV prevention services for clients at highest risk for acquiring and transmitting HIV and routine HIV screening in clinical settings in high incidence geographic areas.
Subject Area
Program Function
Enabling Legislation
45 Code of Federal Regulations (CFR) Part 75, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for HHS Awards
Objectives and Goals
Service Objectives by Region are listed in the following:
Regional Service Plan Year 1
Regional Service Plan Year 2
Types of Assistance
Formula Grants
Uses and Restrictions
Funding for a given region must be budgeted as specified in Tables 1-6 of the NOFO.
Eligibility Requirements
• Grantee Eligiblity - Agencies may apply to serve as regional lead agencies for more than one region; however, a different application must be submitted for each region to be served. Agencies may apply only if they meet the following criteria.
• The agency must be based in Illinois.
• The agency must have at least 3 years of experience conducting Regional HIV Grant Lead Agency Coordination OR delivering HIV Prevention Services.
• The agency must employ a Lead Agency Coordinator with at least 2 years of experience conducting Regional HIV Lead Agency Grant Coordination OR who has at least 2 years of experience both managing an IDPH HIV Section-funded HIV Prevention Services grant AND conducting Quality Assurance for the performance of other staff in related public health work.
• The agency must have sufficient cash flow to begin reimbursement of subgrantee billing immediately upon lead agency contract execution and wait several months for reimbursement.
• The agency must be able to deliver contracts to providers within 30 days of lead agency contract execution.
• The agency’ s board and chief executive officer must willing to fund sub-grantee service agencies to conduct condom distribution, syringe exchange and HIV prevention services targeted to men who have sex with men (MSM), people who inject drugs (PWID), transgender persons and heterosexual persons at very high risk of HIV acquisition or transmission.
• The agency must limit a conflict of interest by supporting a Lead Agency Coordinator position without partial funding through Regional HIV Prevention Direct Service funds and without direct supervisory responsibilities (apart from quality assurance program monitoring) over positions funded through Regional HIV Prevention Direct Service funds.
Eligible Applicants
Government Organizations; Nonprofit Organizations; Education Organizations;
Application and Award Processing
• Review and Selection Process
An objective individual grant review and evaluation process will be conducted to determine grant award recipients. Each grant applications will be scored by a panel of HIV Section and Office of Health Protection staff. Applications with the highest consolidated panel scores will be selected for funding. Scoring is based on the following categories:

a) Organizational capacity and experience (16 points)
b) Project Description (30 points)
c) Regional Assessment of Needs, Resources, and Gaps (6 points)
d) Regional Implementation Group (4 points)
e) Relations with Regional Service Providers (6 points)
f) Linkage to Care (4 points)
g) Project Staffing (4 points)
h) Fiscal and Contract Monitoring (6 points)
i) Quality Management Program Monitoring (10 points)
j) Regional Data Collection via Electronic database (6 points)
k) Project Budget Narrative (8 points)

• Anticipated Announcement and State Award Dates, if applicable. - May 15, 2018
Assistance Consideration
Funding is allocated to each region by formula in proportion to regional HIV incidence and prevalence in the past five years.

No matching funds nor Maintenance of Effort is required.
Post Assistance Requirements
• Punctually submit quarterly progress reports of grant-supported HIV prevention services and activities by October 30, 2018, January 31, 2019, April 30, 2019, and July 31, 2019 in the format approved by the Section. Describe service delivery, monitoring and evaluation of activities of risk-based HIV testing, risk-based risk reduction activities, routine HIV screening, Surveillance-Based Services, Condom Distribution, Supplemental Services, MSM of Color Recruitment and Staffing activities, Capacity-building, and Lead Agency activities. Document barriers encountered in service delivery and strategies implemented to overcome these barriers. Ensure evaluative findings are reviewed and describe necessary actions taken based on the findings by October 30, 2018, January 31, 2019, April 30, 2019, and July 31, 2019.

Grantee shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 USC 7501-7507) and Subpart F of 2 CFR Part 200, and the audit rules set forth by the Governor’s Office of Management and Budget. See 30 ILCS 708/65(c). Grantees shall submit Annual Financial Reports within 180 days after the Grantee’s fiscal year ending on or after June 30.

Records Retention. Grantee shall maintain for three (3) years from the date of submission of the final expenditure report, adequate books, all financial records and, supporting documents, statistical records, and all other records pertinent to this Award, adequate to comply with 2 CFR 200.333, unless a different retention period is specified in 2 CFR 200.333. If any litigation, claim or audit is started before the expiration of the retention period, the records must be retained until all litigation, claims or audit exceptions involving the records have been resolved and final action taken.
Regulations, Guidelines, Literature
SFY2019 Regional HIV Prevention Grant Regional Service Plan SMART Objectives-Year 1

SFY2020 Regional HIV Prevention Grant Regional Service Plan SMART Objectives-Year 2


2018 ILHPG RiskGroupDefs_Final_8.7.17

2018 ILHPG PriorPops_Final_5.12.2017
Funding By Fiscal Year
FY 2017 : $4,000,000
FY 2019 : $5,000,000
Federal Funding
Notice of Funding Opportunities
Agency IDAward RangeApplication Range
Details482-00-1038$115000 - $195000004/17/2018 - 05/17/2018 : 4:00PM
Agency IDGrantee NameStart DateEnd DateAmount
95780057GPublic Health Institute of Metropolitan Chicago07/01/201806/30/20215,770,500
95780056GIllinois Public Health Association07/01/201806/30/20213,565,500
95780053GIllinois Public Health Association07/01/201806/30/20211,492,800
95780050GIllinois Public Health Association07/01/201806/30/20211,169,400
95780055GIllinois Public Health Association07/01/201806/30/2021904,800